About the role
As a Program Administrator – Fellowship Support Program (FSP), you will deliver high-quality administrative support to ensure the successful operation of a fast-paced national GP training program. Reporting to the Team Lead – FSP, you will play a key role in supporting registrars through their training journey while working closely with medical educators and internal teams.
You will disseminate program communications in a timely manner, supporting training activities and workshops, maintaining accurate records, and triaging enquiries to ensure timely, effective support for stakeholders.
Learn more about the Fellowship Training Programs
https://www.racgp.org.au/education/imgs/fellowship-pathways/fellowship-programs-for-imgs/fellowship-support-program
As our Program Administrator - FSP, you'll also:
- Provide high quality administration support including end to end process support for external teaching visits, data management, document preparation, workshop support, and secretarial support for the FSP team members, including scheduling and organising appointments and team meetings, preparing agendas and taking minutes.
- Communicate via email and telephone calls with registrars, supervisors and practice staff in relation to FSP program requirements as required, maintaining high levels of customer service at all times, ensuring that all service requests are handled in an appropriate, positive and expedient manner.
- Work closely with the information systems team to ensure currency and accuracy of relevant data and records, and contribute to portfolio areas, for example participating in working group/s, giving feedback on processes, and supporting project work.
- Participate in registrar fee-related tasks, procurement and other financial processes as appropriate to program
This role requires the incumbent to occasionally travel to locations outside of their local RACGP office to set up, coordinate and run events. The travel requirement may require overnight stays.
There is an element of manual handling to transport and set up equipment for events within the Program Administrator role. Manual handling training will be provided.
Please note some events are held outside of normal office hours and occasional work outside of office hours, such as evenings or weekends and flexible ordinary hours is required. Overtime or time off in lieu will be paid in accordance with the RACGP Enterprise Agreement.
Skills & Experience
Essential
- Relevant experience or qualifications in support of the role. This could be within a variety of fields including
- administration, management, education
- Relevant and current experience in education and/or training environment
- High level of customer service skills
- High level of administration skill
Highly Desirable
- Experience in supporting the delivery of the AGPT, PEP or FSP programs
- Experience working in health and/or education setting
- Intermediate skills in online learning management systems and customer relationship management systems
Benefits of working with us
Maximise Your Pay: RACGP employees are eligible to access up to $15,900 tax-free for living expenses, plus additional salary packaging options (meals, entertainment, novated leases) thanks to our health promotion charity status and 17.5% Annual Leave loading
Extra Paid Leave: End of year closure leave and additional special paid leave such as Aboriginal, Community, Cultural and Ceremonial leave, Gender Transition leave and Volunteer Leave
Work-Life Balance: Enjoy flexible hybrid work opportunities nationally
Career Growth: Access a contemporary Professional Development Program
Join a Leader: Be part of Australia’s largest specialist medical college at the forefront of our world-class healthcare system
About the RACGP
The Royal Australian College of General Practitioners (RACGP) represents GPs across urban and rural Australia, supporting the nation’s health system for over 60 years by setting educational and practice standards and advocating for improved health and wellbeing.
We support the lifelong journey of GPs—from training through to ongoing professional development—ensuring they are equipped to provide high-quality, patient-centred care within communities nationwide.
The Royal Australian College of General Practitioners acknowledges Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the land and sea in which we live and work. We recognise their continuing connection to land, sea and culture and pay our respects to Elders past, present and future.
How To Apply?
Applications Close: 11:59pm AEST, Thursday 23rd July 2026
Please visit our careers page for details on our recruitment process and position descriptions. Applications will be reviewed as received, as the process may conclude before the closing date. We respectfully will not be accepting applications from recruitment agencies for this role.
Australian work rights are required.
We value diversity and encourage applications from Aboriginal and Torres Strait Islander people, those with disabilities, and individuals from diverse backgrounds. If you need support or adjustments during the recruitment process, please mention it in your application.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
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