At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.
- Temporary Full-Time: Up to 24 September 2027.
- Location Eveleigh or Parramatta with flexible working arrangements available across NSW Department of Education offices.
- A talent pool may be created through this recruitment process to fill anticipated vacancies over the next 18 months
- Competitive remuneration ranging from $102,939 to $113,579 plus super & annual leave loading
The Executive Assistant provides high-level administrative and executive support to the Executive Director, Planning and Assessments, while enabling effective coordination across the broader directorate. This is a key role supporting smooth communication, well-managed operational workflows, and timely delivery of administrative functions that help leadership achieve quality outcomes.
What you’ll do
- Act as the Executive Director’s point of contact by analysing requests, prioritising matters, and initiating action with discretion and confidentiality
- Manage the Executive’s diary, appointments, records, and correspondence
- Coordinate travel arrangements and schedule and support meetings to enable effective operational delivery
- Provide high-quality administration support, including word processing, PowerPoint, spreadsheets, databases, statistical and scheduling support
- Track and follow up on staff deliverables to ensure work quality and on-time completion
- Attend meetings to capture minutes and actions, then follow up with relevant staff to ensure completion
- Support leadership with purchasing, preparing orders, and processing payments in line with department policy, procedures, and relevant delegations
- Monitor, raise, and implement improvements to administrative and executive support practices, systems, and procedures to optimise efficiency
- Maintain effective records administration, ensuring systems stay up to date and records movement/tracking is completed in a timely manner
- Manage competing priorities in a dynamic, high-volume environment while maintaining confidentiality, accuracy, and timely communication
- Coordinate and communicate effectively across multiple teams and stakeholders, ensuring deliverables are tracked and followed up consistently
About you
- Has demonstrated experience in providing high quality executive and administrative support who thrives in a fast-paced, high-volume environment
- Are adaptable and flexible, willing to step in when needed to support business outcomes
- Takes ownership of challenges and has a hands-on and proactive approach
- Possesses excellent written and verbal communication skills, with a strong grasp on corporate protocols
- Has demonstrated experience in using Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
- Are comfortable managing confidential information, balancing competing priorities and working independently while remaining responsive to directorate needs
- Has demonstrated experience in preparing high-quality documents and analysing and interpreting data
- Enjoys working collaboratively and can influence and coordinate across multiple stakeholders
- Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.
Essential requirements of the role
- Demonstrated understanding of and commitment to the value of public education.
Benefits
- Flexible working arrangements
- 35 hour working week
- Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
- Flex Leave entitlements, generous holidays & leave conditions
- Opportunities for advancement and mobility across the Department to support your career growth
How to apply
Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role and respond to the pre-screening questions below:
- This role supports an Executive Director and broader directorate in a fast-paced, high-volume environment. Tell us about a time you managed competing priorities under short deadlines, how did you prioritise, and what was the outcome? (300-word max)
- How do you ensure confidentiality and use discretion when handling sensitive requests, correspondence, and stakeholder information? (300-word max)
- How do you improve administrative systems and practices? Provide a specific example of a process you streamlined or a change you implemented to improve efficiency or quality outcomes. (300-word max)
Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.
Please refer to the Applicant’s Guide to Applying to assist you with your application.
All other applicants please submit your application by clicking ‘Apply Now’.
Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.
As a condition of employment, successful candidates not currently employed by the Department must provide a valid Working with Children Check (WWCC) clearance number. Renewal is not required after the WWCC expires, as long as you remain in a non–child-related role. Employer obligations only apply while the WWCC is valid.
Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa.
Closing date: Wednesday 9 September 2026 at 11:59pm.
For role enquiries please contact Allie Dearing via email [email protected]
We welcome applications from people of all backgrounds, including but not limited to Aboriginal and/or Torres Strait Islander people, people of any age or gender, people from culturally and linguistically diverse groups and/or from the LGBTQIA+ community, veterans, refugees, people with disability, people with sensory differences, and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine, please reach out to the contact person for this recruitment, details listed above. For more information, visit the NSW Department of Education’s Diversity, equity and inclusion webpage.
A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.
