In-Demand Secretary personal assistant Jobs in Sydney Nsw

Medical Secretary
C.A.R.E. —St Leonards NSW
- $35 - $50 an hour
- Part-time
- Medical office experience
- Patient care
- In-person
Quick Apply
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- Full-time
- Microsoft Word
- Microsoft Outlook
- Communication skills

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Medical Secretary

C.A.R.E. -
St Leonards NSW

Quick Apply

Job Details

Part-time
$35 - $50 an hour
9 days ago

Qualifications

Medical office experience
Certificate III
Medical scheduling
Patient care
Medical terminology
Communication skills

Full Job Description

Medical Secretary / Personal Assistant

About Us

Our busy, multi-practitioner specialist medical practice provides high-quality patient care in a fast-paced environment. We are looking for a reliable, highly organized, and professional Medical Secretary / Personal Assistant to join our dedicated clinical support team on a part-time basis.

The Opportunity & Pay Structure

We offer a structured career pathway with excellent financial progression as you master the role:

First 3 Months (Training Phase): Part-time flexibility at 2 days per week entry rate of $35.00 per hour to get you comfortable with our specialist workflows.
Month 4 Onwards : Transitioning to a step-up rate of $40.00 per hour.
Career Growth: Progressive pay structure scaling up to $50.00 per hour based on performance, autonomy, and ongoing mastery of tasks.

Key Responsibilities & Duties

Patient & Phone Relations: Confidently handling high-volume incoming phone calls and patient inquiries with maximum professionalism.
Appointment Scheduling: Managing comprehensive patient bookings, updating data fields, and keeping clinic workflows moving on time.
Financial Administration: Processing patient billing, processing Medicare or private health claims, and keeping clear records.
Surgical Coordination: Undertaking theatre bookings and coordinating directly with private hospitals.
Stakeholder Liaison: Acting as a professional point of contact for external medical specialists, hospital administrations, and clinical staff.
Diary Management: Directing surgeons' calendars, scheduling complex agendas, and handling personal assistant duties to the surgical team.

Key Requirements & Selection Criteria

Strong Communication Skills: Exceptional interpersonal, written, and high-level customer service capabilities.
Autonomy & Teamwork: A proven capacity to complete a diverse range of tasks under minimal supervision while remaining an collaborative, helpful team player.
Fast-Paced Adaptability: Excellent multitasking skills with a structured approach to working calmly in a high-volume workspace.
Tech Savvy: High computer literacy with an ability to learn medical practice software quickly.
Experience: Prior experience working within a specialist medical setting or acting as a personal assistant is highly regarded, but not mandatory. We care most about finding a reliable professional with a strong work ethic.

Pay: $35.00 – $50.00 per hour

Work Location: In person

Quick Apply

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