In-Demand Clinical coordinator Jobs in Sydney, Nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
Clinical Trials Coordinator
Western Sydney Local Health District —Sydney NSW
- $44.28 - $58.91 an hour
- Full-time
- Organisational skills
- Communication skills
3d
Clinical Research Coordinator
GenesisCare —St Leonards NSW
- Full-time
- Nursing
- Vital signs
- Microsoft Office
Clinical Research Coordinator - Blacktown
IQVIA —North Sydney NSW
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Clinical Care Coordinator
CRT Program —Parramatta NSW
- $80,000 - $120,000 a year
- Part-time
- Microsoft Office
- Care plans
- Communication skills
Allied Health
Social Club Ability Services —Sydney NSW
- $65,188.63 - $118,441.03 a year
- Bachelor's degree
- Patient care
- In-person
Quick Apply
12d
Clinical Project Coordinator
Medtronic —Macquarie Park NSW
- Full-time
- Communication skills
Senior Clinical Trials Coordinator
Ramsay Health Care —Kogarah NSW
- Part-time
- Management
- Referral program
Quick Apply
Clinical Care Coordinator
My Guardian —Sydney Olympic Park NSW
- Full-time
- Microsoft Excel
- Microsoft Office
- Care plans
Quick Apply
12d
Registered Nurse Clinical Trials Coordinator (Endocrinology)
NSW Health —St Leonards NSW
- $1,521.10 - $2,135.50 a week
- Weekend availability
12d
Registered Nurse Clinical Trials Coordinator (Endocrinology)
Northern Sydney Local Health District —Sydney NSW
- $74,317.94 - $104,336.27 a year
- Weekend availability
13d
PARS Project Coordinator
NSW Health —St Leonards NSW
- $1,682.93 - $2,238.93 a week
- Full-time
- Health insurance
2d
Research Coordinator for Trauma Service
Northern Sydney Local Health District —Sydney NSW
- $87,813 - $116,824 a year
- Full-time
- Nursing
- No degree
- Time management
4d
PARS Project Coordinator
Northern Sydney Local Health District —Sydney NSW
- $87,813 - $116,824 a year
- Full-time
- Health insurance
1d
Stroke Coordinator
Nepean Blue Mountains Local Health District —Sydney NSW
- $145,056.42 - $147,952.34 a year
- Full-time
- Management
- Databases
- Education
- Employee assistance program
9d
Clinical Care Coordinator - Epping Grand Care Community
Opal HealthCare —Epping NSW
- Full-time
- Leadership
- Nursing
- Parental leave
- Referral program
Full Time Receptionist/Clinical Coordinator
De Araujo Co PTY LTD —Randwick NSW
- $30 - $35 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Dental insurance
- Employee discount
Quick Apply
12d
Activity Based Management Coordinator (Health Manager Level 2)
NSW Health —Concord NSW
- $114,251 - $134,809 a year
- Full-time
- Education
- No degree
- Work from home
- Parental leave
10d
Therapy Specialist, MCTC
Abbott Laboratories —Sydney NSW
- Full-time
- Sales
Research Coordinator for Trauma Service
NSW Health —St Leonards NSW
- $1,682.93 - $2,238.93 a week
- Full-time
- Nursing
- No degree
- Time management
4d

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NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

clinical coordinator jobs in sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Clinical Trials Coordinator

Clinical Research Coordinator

Clinical Research Coordinator - Blacktown

Clinical Care Coordinator

Allied Health

Clinical Project Coordinator

Senior Clinical Trials Coordinator

Clinical Care Coordinator

Registered Nurse Clinical Trials Coordinator (Endocrinology)

Registered Nurse Clinical Trials Coordinator (Endocrinology)

PARS Project Coordinator

Research Coordinator for Trauma Service

PARS Project Coordinator

Stroke Coordinator

Clinical Care Coordinator - Epping Grand Care Community

Full Time Receptionist/Clinical Coordinator

Activity Based Management Coordinator (Health Manager Level 2)

Therapy Specialist, MCTC

Research Coordinator for Trauma Service

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