In-Demand & personal assistant Jobs in Sydney, Nsw

Personal Assistant
Sales Pond Pty Ltd —Sydney NSW
- $60,000 - $75,000 a year
- Full-time
- CRM software
- Sales
- Administrative experience
Quick Apply
3d
Executive Assistant & Office Manager
Forte CRE —Parramatta NSW
- $70,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick Apply
6d
Receptionist/Personal Assistant
Aydia Wellness Day Spa —Bankstown NSW
- From $26 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
Executive Assistant to the CEOs (Part-time) - Remote
Online Marketing Gurus —Sydney NSW
- Part-time
- Remote
- Microsoft Office
- Organisational skills
- Communication skills
Quick Apply
Legal Assistant | Commercial Litigation
TurksLegal —Sydney NSW
- Full-time
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Personal Assistant/Accounts Administrator
Fusion People Pty Ltd —Sydney NSW
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant, Institutional Client Solutions - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
8d
Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
8d
Part-Time Executive Assistant / Marketing Assistant / Project Coordinator to the CEO
MultiConnexions —North Sydney NSW
- $67,780.63 a year
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Work from home
Quick Apply
7d
Executive Assistant (C-Suite)
Scape Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Executive Assistant
MinterEllison —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
iCare External —Sydney NSW
- $102,936 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Gym membership
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Admin/Accounts Assistant – Part Time
Hard Bakka —Fairfield East NSW
- Part-time
- Office
- Microsoft Office
- Administrative experience
Executive Assistant
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Executive Assistant
News Corp —Sydney NSW
- Hybrid work
- Google Suite
- Sales
- Microsoft Office
- Parental leave
7d
Accounts/Admin Assistant
Wellness Department —Hurstville NSW
- $25 - $30 an hour
- Part-time
- English
- Organisational skills
- Communication skills
- Employee discount
- Professional development assistance
Quick Apply
Executive Assistant
Department of Customer Service —Sydney NSW
- $116,981 - $129,492 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Office experience
13d
PERSONAL ASSISTANT
Matthews Folbigg Lawyers —Parramatta NSW
- Full-time
- Microsoft Word
- Microsoft Outlook
- Communication skills

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& personal assistant jobs near sydney, nsw

Personal Assistant

Sales Pond Pty Ltd -
Sydney NSW

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
3 days ago

Qualifications

CRM software
Google Docs
Sales
Administrative experience
Organisational skills
Front desk
Marketing

Full Job Description

The Personal Assistant exists to provide high-level, proactive support to the CEO and Company Directors — owning their diary, correspondence, travel, and day-to-day administration — while also ensuring the efficient day-to-day running of the office, including reception and office operations. Beyond core PA duties, the successful candidate will apply their organisational and administrative skills flexibly across other areas of the business as needed, including campaign support, client onboarding, and CRM administration, making this a varied, fast-paced role for someone who enjoys working across multiple priorities at once.

Essential Selection Criteria

PA Experience: minimum 2 years' prior experience in a Personal Assistant, Executive Assistant, or equivalent administrative/office support role, ideally supporting senior leaders or business owners.
CRM & Systems Proficiency: work experience using CRM platforms, along with solid knowledge of Google Workspace (Docs, Sheets); able to learn new tools quickly.
Organisational Skills: exceptional, detail-oriented and organised working habits, with the proven ability to multitask and juggle competing priorities, shifting deadlines, and multiple stakeholders in a fast-paced environment.
Discretion & Judgement: demonstrated ability to handle confidential and sensitive information with discretion, and to exercise sound judgement when prioritising Director requests against other business needs.
Proactive & Self-Motivated: a creative problem solver with the drive and tenacity to see tasks through to completion, and the ability to manage workload independently.
Dependability: dependable and reliable, able to work with minimum supervision.
Adaptability: comfortable moving between core PA duties, reception/office administration, and ad hoc support across other business functions.
Client-Facing Communication: professional written and verbal English, comfortable liaising with internal stakeholders, clients, and visitors.

Desirable

Prior experience in a marketing, sales, or client services environment.
Experience supporting more than one senior stakeholder concurrently.

Duties and Responsibilities

1. Personal Assistance to Management (45%)

Diary & Calendar Management: proactively manage and coordinate calendars for the Directors, scheduling meetings, anticipating conflicts, and reprioritising at short notice.
Travel & Expenses: arrange end-to-end travel bookings and itineraries; process expense claims and reconcile receipts.
Correspondence: draft, proofread, and manage email correspondence and internal communications on behalf of the CEO/Directors.
Personal Errands & Tasks: handle personal errands and tasks as assigned by Management.
Meeting Support: attend meetings and take notes; check Circleback notes and follow-up on action items; send reminders to Management when tasks are overdue; provide meeting note summaries and help action items where required.
Document & Filing Management: maintain organised digital filing systems for contracts, reports, and internal documentation.
Stakeholder Liaison: act as a first point of contact for the CEO/Directors, screening and triaging requests from internal and external stakeholders.

2. Administrative & Reception Support (20%)

Reception: greet and welcome visitors in a professional and friendly manner; answer and direct phone calls promptly and efficiently; manage inquiries and provide accurate information to visitors and callers.
Meeting Room Presentation: ensure the boardroom and meeting rooms are clean and tidy before and after client/guest meetings.
Office Equipment Liaison: act as liaison for all office equipment suppliers.
Scheduling & Coordination: assist in managing calendars and scheduling appointments; coordinate meetings and conferences, including room bookings and catering arrangements.
Mail & Correspondence: collect mail, and prepare and distribute correspondence, memos, letters, and forms.
Team Support: support Campaign Operational teams with administrative tasks as directed.
HR Support: assist HR with administrative tasks related to recruitment.

3. Office Operations (15%)

Supplies & Equipment: maintain office supplies and equipment, ensuring availability for daily operations, and organise top-ups or replacements.
Files & Records: organise and maintain files and records, both electronic and physical, ensuring filing cabinets and cupboards are organised and clearly labelled.
Office Presentation: ensure the office is kept tidy; prepare and manage the office cleaning roster.

4. Cross-Functional Business & Campaign Support (15%)

Campaign & Client Support: assist with client onboarding and campaign coordination tasks as required, ensuring a smooth experience for clients and internal teams.
Systems & Data Administration: support the accuracy and upkeep of CRM and other business systems, helping maintain clean, reliable data.
Quality Assurance: carry out quality checks on business outputs (e.g. leads, records, communications) to ensure they meet internal standards and client expectations.
Additional Business Support: apply PA-honed organisational and administrative skills to other teams and projects as business needs evolve, under guidance from the BOM.

5. Communication and Coordination (5%)

Interdepartmental Liaison: act as a liaison between departments, team members, and external contacts.
Internal Communications: facilitate internal communication processes, such as distributing memos and announcements.

Pay: $60,000.00 – $75,000.00 per year

Work Location: In person

Quick Apply

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PERSONAL ASSISTANT

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