JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Shaping the future of real estate for a better world!
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
About Us:
Our Projects and Development Services (PDS) team provide corporate and institutional clients with the management of design, construction, and relocation services to minimise risk and eliminate unnecessary cost.
Projects range from greenfield developments to major fitouts and refurbishments, from single one-off projects to state, national multi-site and regional roll-out projects requiring consistent nationwide delivery.
As one of the largest project management firms in Australia with a team of over 320 professional staff, we operate in sectors including commercial, industrial, education, data centres, hotels, retail and defence
The Opportunity:
As a Contract Administrator – Assistant Project Manager at JLL Design and Build team NSW, you'll play a vital role in managing the full lifecycle of client contracts across our diverse real estate portfolio. You'll be responsible for drafting, reviewing, and negotiating service agreements while ensuring compliance with company policies and legal requirements. This position requires meticulous attention to detail as you manage both head and subcontract variations, take charge of the subcontractor and supplier claims process in line with our subcontract and HSEQ systems, and demonstrate a strong understanding of SOPA and payment claims. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and your contributions will directly support seamless service delivery and strong client relationships. You'll manage critical contract finalization tasks including defect management, manual creation, financial disputes, and variation tracking, while working with the team to compile monthly reports that keep projects on track.
What sets JLL apart is our culture of collaboration, locally and across the globe, which means you'll have the opportunity to work with colleagues and clients across different markets and service lines. We believe the most effective teams are built when everyone is empowered to thrive, and this role offers the chance to develop deep expertise in construction and commercial real estate contracts while contributing to the operational excellence that defines JLL's industry leadership.
A snapshot of the role:
Manage head contracts and subcontract variations to ensure all changes are properly documented, approved, and executed in accordance with contractual terms
Administer the subcontractor and supplier claims process, ensuring compliance with subcontract agreements and HSEQ systems while maintaining accurate records
Process SOPA payment claims and related contractual payment obligations in accordance with legislative requirements and company procedures
Coordinate with finance teams to ensure accurate billing, payment terms, and invoice reconciliation aligned with contractual obligations
Compile monthly reports on contract status, variation summaries, payment schedules, and key performance indicators for management review
Serve as the primary point of contact for contract-related inquiries from project teams, subcontractors, suppliers, and clients
Support procurement processes by evaluating vendor proposals, managing supplier agreements, and ensuring alignment with project specifications
Coordinate RFI’s and maintain change register (design)
Sound like you? This is what we’re looking for:
Bachelor's degree in Construction, Engineering, Project Management, Business Administration, or related field
3+ years of commercial experience in contract and financial administration, with demonstrated time working on construction sites
Proven experience administering contracts valued between $1M and $10M, preferably in high-quality office fit-outs, end-of-trip amenities, or retail spaces
Strong understanding of construction contract law, SOPA legislation, payment claims, and commercial terms
Exceptional organizational abilities and attention to detail with proven capacity to manage multiple contracts and variations simultaneously
Strong analytical and problem-solving skills with the ability to assess risk and recommend mitigation strategies
Excellent written and verbal communication skills with the ability to work effectively across project teams and with diverse stakeholders
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspires the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
