In-Demand Administrative associate Jobs in Sunshine, Vic

Office Manager
ST. ALi COFFEE —Port Melbourne VIC
- $75,000 - $85,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
Quick Apply
10d
Case Manager & Case Management Associate - Expression of Interest
Toll Group —Melbourne VIC
- Full-time
- Case management
- Communication skills
- Time management
Paralegal (2x, 0.4 FTE)
Asylum Seeker Resource Centre (ASRC) —Footscray VIC
- $15,900 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
12d
Housekeeping Office Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee assistance program
Client Service Associate
Macquarie Group Limited —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Financial services
- Time management
- Annual leave
- Work from home
Receptionist – Outbound Sales Focus (Real Estate Industry – Northern Suburbs)
Soding Brothers Solutions —Reservoir VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
Quick Apply
First Peoples Student & Partnerships Lead
University of Melbourne —Parkville VIC
- $7 - $120,453 a year
- Full-time
- Education
- Leadership
- Health insurance
- Parental leave
13d
Advanced Associate, Content Researcher
Pearson —Melbourne VIC
- Full-time
- Writing skills
- Research
- Communication skills
Escala - Wealth Management - Graduate Opportunity
Focus Financial Partners —Melbourne VIC
- Part-time
- Microsoft Excel
- Management
- Finance
8d
Escala - Wealth Management - Graduate Opportunity
Focus Partners Australia & Escala Partners —Melbourne VIC
- Part-time
- Microsoft Excel
- Finance
- Administrative experience
Quick Apply
Cluster Group Reservations Agent
Marriott International, Inc —Southbank VIC
- Full-time
- CRM software
- Hospitality
- Microsoft Office
- Annual leave
- Employee assistance program
11d
Administrative Associate - Kilsyth South (Melbourne)
Unitec S.p.A. —Melbourne VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administration Team Leader
Imaging Associates —Footscray VIC
- Full-time
- Administrative experience
- Clinic
- Organisational skills
Quick Apply
Process Assistant ICQA
Amazon Commercial Services Pty Ltd - F47 —Melbourne VIC
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Associate to a Judicial Officer of the County Court of Victoria (Criminal, Common, Commercial)
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Writing skills
- Analysis skills
- Associate degree
Office Manager
Promise Services —Thomastown VIC
- $75,000 - $85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
5d
Associate to a Judicial Officer of the County Court of Victoria (Criminal, Common, Commercial)
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Writing skills
- Analysis skills
- Associate degree
Underwriting Associate, Australia
Coalition - Australia —Melbourne VIC
- Remote
- Customer service
- No experience needed
- Communication skills
- Health insurance
- Annual leave
Quick Apply
3d
Sales Administration Coordindator
Travel + Leisure Co. —Melbourne VIC
- Weekend availability
- CRM software
- Customer service
- Communication skills
- Professional development assistance
Quick Apply
6d
Events Service Manager
Park Hyatt Melbourne —Melbourne VIC
- Weekend availability
- Management
- Administrative experience
- Budgeting
- Health insurance
- Annual leave

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Office Manager

ST. ALi COFFEE
Port Melbourne VIC

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
10 days ago

Qualifications

CRM software
Customer service
Microsoft Office
E-commerce
Administrative experience
Organisational skills
Diploma
Associate degree
Communication skills
Advanced diploma

Full Job Description

ABOUT ST. ALi

ST. ALi is one of Australia's most celebrated independent specialty coffee roasters, founded in Melbourne in 2005. A pioneer of Melbourne's specialty coffee movement, ST. ALi has grown from a single roastery-café to an internationally recognised brand encompassing multiple café venues, a state-of-the-art roasting facility, wholesale coffee supply, and a thriving e-commerce operation.

ST. ALi is built on a foundation of direct-trade relationships with coffee farmers, in-house roasting expertise, and an unwavering commitment to quality and sustainability. The company supplies premium coffee to cafés, restaurants, hotels, and retail partners across Australia and globally, while continuing to expand its wholesale and digital channels.

POSITION OVERVIEW

Reporting to senior management, the Office Manager is responsible for overseeing the day-to-day administrative operations of ST. ALi’s corporate office and supporting the smooth running of the business across customer experience, ecommerce, wholesale, and general administration functions. The role requires a highly organised and proactive individual capable of managing competing priorities in a fast-paced retail and hospitality environment. The successful candidate will support operational efficiency, coordinate office processes, assist with staff and workflow management, and provide customer-facing support across a broad range of business functions and product categories.

This position includes regular interaction with retail, wholesale, and ecommerce customers, including responding to enquiries, resolving issues, coordinating order-related communication, and supporting customer service outcomes across most operational line items of the business.

KEY RESPONSIBILITIES

Oversee the daily operations of the corporate office, ensuring efficient administrative and operational support across departments.
Coordinate office procedures, workflows, and administrative systems to support business efficiency and service standards.
Manage customer-facing enquiries across ecommerce, wholesale, retail, and general business operations, including responding to escalated customer concerns and coordinating resolutions with relevant teams.
Support the processing and coordination of online and wholesale orders, ensuring accurate communication and timely issue resolution.
Liaise with internal departments and external suppliers, service providers, and contractors to support business continuity and operational requirements.
Assist with staff coordination, onboarding, rostering support, task delegation, and general workflow supervision within administrative and customer support teams.
Maintain office records, databases, filing systems, and internal documentation to ensure accuracy and compliance.
Assist with invoice processing, expense reconciliation, and administrative financial tasks in coordination with the finance team.
Coordinate office facilities, maintenance, equipment procurement, and workplace supplies.
Ensure workplace policies and procedures are followed in accordance with company standards, employment obligations, workplace health and safety requirements, and relevant legislation.

QUALIFICATIONS REQIURED

AQF Associate Degree, Advanced Diploma or Diploma

— OR —

At least 3 years of relevant work experience may substitute for the formal qualifications listed above.

EXPERIENCE REQIURED

At least one year of relevant experience in a similar field.
Strong written and verbal communication skills with the ability to professionally manage customer and stakeholder interactions.
Ability to multitask and manage competing priorities within a fast-paced environment.
Experience working across customer service, ecommerce, retail, hospitality, or wholesale operations is highly regarded.
Proficiency in Microsoft Office, CRM systems, and general administrative software platforms.
Strong organisational skills and attention to detail.

WHAT ST. ALi OFFERS

Collaborative and fast-paced team environment.
Ongoing development opportunities within a growing business.
Competitive salary package based on experience.

Pay: $75,000.00 – $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in sunshine, vic

Office Manager

Case Manager & Case Management Associate - Expression of Interest

Paralegal (2x, 0.4 FTE)

Housekeeping Office Coordinator

Client Service Associate

Receptionist – Outbound Sales Focus (Real Estate Industry – Northern Suburbs)

First Peoples Student & Partnerships Lead

Advanced Associate, Content Researcher

Escala - Wealth Management - Graduate Opportunity

Escala - Wealth Management - Graduate Opportunity

Cluster Group Reservations Agent

Administrative Associate - Kilsyth South (Melbourne)

Administration Team Leader

Process Assistant ICQA

Associate to a Judicial Officer of the County Court of Victoria (Criminal, Common, Commercial)

Office Manager

Associate to a Judicial Officer of the County Court of Victoria (Criminal, Common, Commercial)

Underwriting Associate, Australia

Sales Administration Coordindator

Events Service Manager

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