This is an exciting opportunity to progress your career and obtain experience working as a Transcription Officer in the Legal Business Operations Division of the Victoria Police’s Legal Services. Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system.
This is an exciting opportunity to progress your career and obtain experience working as a Transcription Officer in the Legal Business Operations Division of the Victoria Police's Legal Services. Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system.
Victoria Police's Legal Services provides legal services and advice to support policing, courts, and the Victorian community. Legal Services is led by an Executive Director (who is also the organisation's General Counsel) and employs over 800 staff spread across four divisions – the Office of the Executive Director; the Specialist Legal and Litigation Division; the Courts & Prosecution Services Division; and the Legal Business Operations Division.
The Transcription Service is located within the Legal Practice Management and Services Group. The Unit is currently expanding and recruiting multiple roles to support Victoria Police. The role(s) will report directly to the Unit Manager responsible for the Transcription Service. The primary role of the Transcription Officer will be to provide accurate and written text documents for various types of audio and video recordings. The role is also expected to provide administrative and business support services, and undertake additional duties as reasonably requested.
We are seeking someone who is enthusiastic and values and demonstrates customer service excellence.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.
Your duties will include:
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Typing written text documents for various types of audio and video recordings.
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Reviewing completed transcripts to ensure accuracy and high quality
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Using transcription tools, transcription software, and word processing programs to provide accurate and timely transcripts
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Taking ownership of tasks and working autonomously to meet tight deadlines with high volumes of work.
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Working in a team environment to achieve common goals.
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Maintaining positive working relationships with key internal and external stakeholders.
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Monitoring of the service in relation to data.
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Providing administrative, reporting and unit support where required.
As the successful applicant, you will have:
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Attention to detail, adhering to prescribed workflows and processes.
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The ability to work efficiently and independently.
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The ability to work in a team environment.
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Well-developed customer service and stakeholder engagement skills.
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Ensure compliance with confidentiality, accuracy, time and quality standards.
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Ability to familiarise and learn new software/applications.
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Excellent keyboard skills with a minimum of 75 words per minute (WPM) with 98% accuracy.
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Strong working knowledge of the English language including an understanding of its working, structure, syntax and grammar.
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Exposure to sensitive, confidential and graphic material (with support from management)
Requirements and relevant information:
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Multiple positions available including full-time, ongoing positions as well fixed-term positions for up to 2 years.
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The salary range for a VPS3 role is $81,496 to $98,955 (covering salary ranges VPSG3.1 and VPSG3.2). Although it is standard practice for selected candidates to commence at the base of the salary range, genuine consideration will be given to a commencement salary within the available range that is commensurate with the successful candidate's knowledge, skills and experiences. This will be subject to negotiations with the Hiring Manager in the course of the selection process and may include the provision of evidence of a higher income and/or supporting documentation (as required).
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This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
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The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen.
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The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
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As a member of Legal Services you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.
Your application must include:
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Resume
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Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.
Applications close midnight, 21 June 2026.
No recruitment agencies.
Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.
For further information, please contact: Sonia Toma on (03) 8335 5974 or
[email protected].
No recruitment agencies.
We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email
[email protected] or on (03) 8335 6004.
About Us:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.
Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.
In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.
We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”
If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.
Find out what it is like working as a Victorian Public Servant for Victoria Police:https://www.police.vic.gov.au/vps
