Executive Assistant – HAVN Auto Group
Location: Southport, QLD
Employment Type: Part-Time (with opportunity to become Full-Time)
Salary: Competitive, based on experience
About Us
HAVN Auto Group is a rapidly growing automotive business specialising in vehicle sourcing, sales, finance partnerships, and luxury vehicle solutions. We pride ourselves on delivering exceptional service and creating streamlined experiences for our clients and business partners.
As we continue to grow, we're looking for a highly organised Executive Assistant to work directly alongside the directors and help keep the business operating efficiently.
The Role
This is a hands-on position supporting the day-to-day operations of the business. You'll be responsible for managing administration, coordinating tasks, communicating with clients and suppliers, and ensuring nothing falls through the cracks.
The ideal candidate is proactive, highly organised, and able to thrive in a fast-paced environment.
Key Responsibilities
- Managing emails, calendars, and appointments
- Following up clients, suppliers, and business partners
- Preparing invoices and tracking payments
- Assisting with vehicle paperwork and compliance documentation
- Coordinating registrations, roadworthy certificates, and deliveries
- Maintaining CRM and customer records
- Assisting with marketing coordination and social media scheduling
- Managing director task lists and daily priorities
- General administration and office management duties
- Helping improve systems and business processes
About You
- Exceptional organisational skills
- Strong written and verbal communication
- High attention to detail
- Ability to work independently and take initiative
- Professional presentation and attitude
- Proficient with Microsoft Office and Google Workspace
- Experience in administration, executive assistance, or office management preferred
- Automotive industry experience is advantageous but not essential
What We Offer
- Opportunity to work directly with company directors
- Fast-growing business with genuine career progression
- Supportive and professional team environment
- Variety in your day with no two days being the same
- Opportunity to transition into a full-time management role as the business expands
Hours
Initially 3 days per week (approximately 20–24 hours), with flexibility and potential for full-time employment for the right candidate.
Pay: $35.00 – $50.00 per hour
Work Location: In person
