Req ID: 7614
Date: 23 Jul 2026
Site: VCCC (Parkville)
Location:
MELBOURNE, VIC, AU, 3000
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Company: Peter MacCallum Cancer Centre
Unit: Research Education
Division: Cancer Research
Department: General Manager Laboratory Research
Enterprise Agreement: Health and Allied Services, Managers and Administr
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Research Education
YOUR ROLE IN OUR FUTURE
Research Education Administrator
Ongoing, full time position available - 80 hours per fortnight with monthly ADOs
Up to $69,438 (HS2) to $76,764 (HS21) base + salary packaging + super + 5 weeks annual leave. Depending on candidate experience, to be discussed with hiring manager.
Parkville location, with multiple transport options at our doorstep.
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
About the team
The Office of Cancer Research (OCR) supports laboratory and clinical research activities across Peter Mac, including over 250 research students, research laboratories and support areas at the Parkville site housing >750 researchers, seven platform technology facilities and a Professional Services team (encompassing corporate and research portfolios).
About the role
The role will work within the Research Education team to provide support for academic and professional development activities of Cancer Research students and staff and will provide administrative assistance in the Research Education program within the OCR, with a key focus on assisting the Research Education Officer and Head of Research Education roles. The individual hired for this role will be supporting the administration processes of the education program, including onboarding, meeting coordination, seminar and event management, maintaining the student database, and assisting with the coordination of our educational outreach activities.
This role will also contribute to the development and implementation of research and professional development resources within Cancer Research and the Sir Peter MacCallum Department of Oncology (The University of Melbourne), and will also contribute to broader activities in the Office of Cancer Education (OCE).
About you
You will have demonstrated experience in the provision of administrative support, with a capacity to exercise sound judgement, initiative and responsibility in a complex environment.
You'll bring with you:
Appropriate university degree in a science discipline or an equivalent combination of education, training and experience
Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work autonomously and collaboratively as part of a team.
Excellent interpersonal skills and demonstrated cultural awareness, to enable effective liaison with a wide range of stakeholders at a variety of levels.
Demonstrated commitment to quality assurance and continuous improvement of processes.
Experience maintaining accurate and comprehensive record-keeping systems, including data management systems.
Strong computer skills, including Microsoft suite and Adobe.
Excellent oral and written communication skills.
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
Up to $11,660 in salary packaging to increase your take home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program
Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and inviting rooftop garden spaces
Pathways for professional development and new career opportunities
Five weeks annual leave, 17.5% leave loading, purchased leave options & ADOs
Flexible, hybrid working practices
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
Applicants for this role should submit a cover letter, resume, and a separate document addressing the key selection criteria with relevant skills and experience.
For further information about this opportunity, please review the position profile below or contact us for a confidential discussion.
Hiring Manager: Erika Cretney
Email: [email protected]
Applications close: 11.59pm Thursday 13 August 2026.
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Position Summary
The Office of Cancer Research (OCR) supports laboratory and clinical research activities across Peter Mac, including over 250 research students, research laboratories and support areas at the Parkville site housing >500 scientists, seven platform technology facilities and a Professional Services team (encompassing corporate and research portfolios).
This position will work within the Research Education team to provide ongoing support for academic and professional development activities of the Cancer Research students and staff.
The role will provide administrative assistance in the Research Education program within the OCR, with a key focus on assisting the Research Education Officer and Head of Research education roles. The individual hired for this role will be supporting the administration processes of the education program, including onboarding, meeting coordination, seminar and event management, maintaining the student database, and assisting with the coordination of our educational outreach activities.
This role will also contribute to the development and implementation of research and professional development resources within Cancer Research and the Sir Peter MacCallum Department of Oncology (The University of Melbourne).
The role will also contribute to broader activities in the Office of Cancer Education (OCE).
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
Grade 2: HS2 > HS21
Immunisation Risk Category
Category C: Position within a non-clinical setting
Key Relationships
Internal
Research Education Officers
Research students
Student supervisors
Cancer Research Professional Services team
Peter Mac Corporate Services Teams
Cancer Research staff
Core & Clinical Cohort Managers
External
Universities
Other research institutes, education facilities & providers
Other organisations related to research, education, etc.
Responsible Officers from The University of Melbourne
Responsible Officers from the Department of Education and Training (Commonwealth Government)
Responsible Officers from the Victorian Comprehensive Cancer Centre
Industry Alliances and Partnerships Leaders
Prospective students
Skills
Essential Requirements
Appropriate university degree in a science discipline or an equivalent combination of
education, training and experience
Demonstrated experience in the provision of administrative support, with a capacity to exercise sound judgement, initiative and responsibility in a complex environment.
Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work autonomously and collaboratively as part of a team.
Excellent interpersonal skills and demonstrated cultural awareness, to enable effective liaison with a wide range of stakeholders at a variety of levels.
Demonstrated commitment to quality assurance and continuous improvement of processes.
Experience maintaining accurate and comprehensive record-keeping systems, including
data management systems
Strong computer skills, including Microsoft suite and Adobe.
Excellent oral and written communication skills
Desirable Requirements
Knowledge of Peter Mac administrative processes
Knowledge and understanding of the tertiary education sector; in particular, postgraduate research training requirements
Experience advising and interacting with students
Experience in providing secretariat support to committees
Key Accountabilities
Key Accountabilities
Demonstrated by / Key Performance Indicators
1. Coordination and completion of all administrative tasks
Effective handling of incoming telephone calls and emails;
Excellent word processing skills, ensuring documents are accurate and well presented;
Adherence to Peter Mac Style Guide for the preparation of all documents;
Highly developed skills in the preparation and use of spreadsheets and databases;
Efficient diary management, meeting scheduling and travel co-ordination;
Minute taking and providing secretariat support.
2. University department administration
Provide administrative support and advice for student advisory committees, including organising meetings and circulating reports and actioning changes as required;
Keep track of advisory committee quorum requirements (eg: ensuring the key committee members are attending etc.)
Assist with organizing milestone meetings such as PhD Confirmations/Formal Progress Reviews;
Sending communication related to confirmations and completions for promotion within Cancer Research;
Represent Research Education team in advisory committee meetings when required.
Manage student records, e.g. maintaining files and records, mentor notes, managing seminar and advisory committee attendance records and providing data analysis outputs when required;
Maintain all student/office files to ensure compliance requirements are met.
Award coordination. Coordinate the application, selection and award processes for research-related annual awards.
3. Onboarding/ Off Boarding of students
Onboarding honorary and visiting students within Cancer Research using People Hub.
Act as a point of contact for student queries and provide information and advice related to onboarding and inductions.
Assist in the planning and delivery of student induction and orientation programs
Setup general IT access, security access, process variations and facilitate off-boarding at the end of a studentship.
Liaise with People and Culture (P&C) to facilitate student tenure changes, such as transitioning from an Honorary to a paid employee and vice versa;
Collaborate with various departments to gather necessary information to resolve queries and offer a smooth onboarding/ offboarding experience for students.
Maintain detailed records of onboarding and offboarding data
4. Financial Transactions and Documentation
Manage and process reimbursements and prompt payment requisitions for students and the Research Education team.
Maintain detailed records of finance spreadsheets with all outgoing and incoming financial transactions.
Create and process sundry invoices for miscellaneous expenses and services, ensuring accuracy and compliance with company policies.
Key Accountabilities (Contd..)
5. Research Education Events and Student Support
Provide administrative assistance in school excursions and scheduling.
Advising prospective students about placement requirements and opportunities and maintaining records of inquiries.
Facilitate student engagement opportunities including, seminars, conferences, Open Day, student orientation, student retreat and other professional development events;
Demonstrable ability to calmly and effectively prioritise a variety of tasks for a number of different people, often with competing deadlines;
Excellent organisational, time management and forward planning skills;
High level of attention to detail maintained across all duties;
Coordinate presenters, schedules, venue bookings, catering, transportation, hotels, A/V, entertainment, etc.
6. Process implementation and quality assurance
Contribute towards identifying process improvements and developing consistent and reliable procedures that are responsive to user needs;
Develop and maintain quality assurance processes to ensure the accuracy, integrity and timeliness of information collected and reported;
Maintain the Research student management database.
7. Confidentiality
High levels of care taken to maintain the confidentiality and security of documents and information;
Deal with personal and/or sensitive information with a high degree of integrity and discretion.
8. Contribute to the overall provision of quality of the Professional Services team
Liaise with the wider OCR and OCE teams to ensure areas of crossover are dealt with effectively;
Foster high standards of service provision by maintaining collaborative relationships with colleagues;
Participate in the development and implementation of OCR and OCE projects.
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
