In-Demand Personal assistant Jobs in Smithfield, Nsw

Business PA / Personal Assistant - Mandarin & English
Square Capital Operation Pty Ltd —Barangaroo NSW
- From $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee discount
- Professional development assistance
Quick Apply
11d
Personal Assistant
NSW Family Day Care Association —Summer Hill NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
2d
Personal Assistant/Receptionist
People First Recruitment —Eastern Creek NSW
- From $75,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick Apply
PERSONAL ASSISTANT
Matthews Folbigg Lawyers —Parramatta NSW
- Full-time
- Microsoft Word
- Microsoft Outlook
- Communication skills
Medical Secretary
C.A.R.E. —St Leonards NSW
- $35 - $50 an hour
- Part-time
- Medical office experience
- Patient care
- In-person
Quick Apply
3d
Executive Assistant
Transport For NSW —Macquarie Park NSW
- $100,123 - $110,138 a year
- Full-time
- Hybrid work
- Administrative experience
5d
EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR
Kandealprojects —Parramatta NSW
- $60,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
12d
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Executive Assistant
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Excel
- Customer service
- Writing skills
- Referral program
Quick Apply
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply
Executive Assistant & Business Support
Alcon —Macquarie Park NSW
- Full-time
- Office
- Microsoft Office
- Education
- Opportunities for advancement
Executive Assistant Manager
AccorHotel —Sydney Olympic Park NSW
- Full-time
- Management
- Communication skills
Quick Apply
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office

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Medical Receptionist
Sydney Cognitive Care Centre —Liverpool NSW
The role of receptionist is to ensure the smooth operation of the clinic for doctors and clinical staff of the clinic. Taking phone calls and respond to them.
From $30 an hour
Quick Apply
1d
Dental Receptionist / Practice Manager
Shape Dental Wetherill Park —Wetherill Park NSW
Dental receptionist: 1 year (Preferred). Or, grow into the Practice Manager role as a receptionist with training and support.
$34 - $38 an hour
Quick Apply

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Business PA / Personal Assistant - Mandarin & English

Square Capital Operation Pty Ltd
Barangaroo NSW

Quick Apply

Job Details

Graduate | Full-time
From $60,000 a year
11 days ago

Benefits

Employee discount
Professional development assistance

Qualifications

Microsoft Word
Mandarin
Microsoft Excel
Customer service
Cantonese
Business development
Organisational skills
Chinese
Communication skills

Full Job Description

Personal Assistant (PA) to the Business Owner

Location: Barangaroo, NSW 2000

Employment Type: Full-time

Reports to: Business Owner

About the Role

We are looking for a commercially minded, highly proactive and execution-focused Personal Assistant who is an excellent communicator and knows how to move things forward.

This role involves more than diary management and administrative support. A key part of the position is assisting the business owner with business follow-ups, maintaining professional relationships, progressing potential opportunities and coordinating business events.

The successful candidate will be able to understand the business owner’s intentions, turn verbal discussions and fragmented information into clear action plans, and consistently follow through until a result is achieved.

Key Responsibilities

1. Business Follow-Up and Execution

Assist the business owner in following up with clients, business partners and prospective opportunities
Record, organise and continuously follow up on action items arising from meetings, phone calls and business discussions
Proactively drive progress and provide timely reminders regarding key milestones, deadlines and unresolved matters
Coordinate with internal teams and external stakeholders to ensure matters are properly executed
Actively follow up on matters that have stalled and promptly update the business owner on issues, risks and recommended next steps
Organise important business information and provide concise, clear progress updates

2. Business Relationship Management

Assist the business owner in maintaining relationships with clients, business partners and other key contacts
Proactively arrange coffee meetings, lunches, dinners and other business engagements as required
Establish and maintain contact records and relationship follow-up notes
Identify valuable connections, potential collaborations and suitable introduction opportunities
Provide timely reminders and assist with appropriate relationship touchpoints

3. Event Planning and Execution

Lead or assist with the organisation of client events, business dinners, networking events and company functions
Coordinate venues, catering, guest lists, invitations, confirmations and on-site arrangements
Manage RSVPs and ensure key clients and guests are appropriately looked after
Complete post-event follow-ups, including thank-you messages, further meetings and potential business opportunities
Help turn each event into meaningful relationship-building and business development opportunities

4. Executive and PA Support

Manage the business owner’s diary and prioritise meetings and events based on business importance
Coordinate meetings, travel and other business arrangements
Assist with emails, messages and day-to-day communications
Prepare relevant background materials and key contact information ahead of meetings
Maintain a high level of discretion and confidentiality when handling sensitive personal and commercial information

What We Are Looking For

Exceptional follow-up skills, with the ability to continuously progress matters through to a clear outcome
Strong commercial awareness and the ability to understand the business context behind each task
Excellent communication and interpersonal skills, with the confidence to engage naturally and professionally with clients, senior executives and people from different backgrounds
A highly proactive working style without requiring step-by-step direction
A strong eye for opportunity, with the ability to identify potential business value through meetings, events, professional networks and day-to-day interactions
Strong organisational skills and the ability to manage multiple projects, events and follow-ups simultaneously
A detail-oriented, dependable and accountable approach, with a strong sense of ownership and the initiative to find solutions when challenges arise
Excellent written and verbal communication skills in both Mandarin Chinese and English
Previous experience in Executive Assistance, Business Development, Client Relations, Events, Professional Services or a similar field will be highly regarded

The Working Style We Value

This is not a purely administrative PA role.

We are looking for someone who can:

Turn the business owner’s direction into clear action
Keep matters moving until a result is achieved
Proactively find solutions when challenges arise
Recognise how the right people, events and resources can create new business opportunities

In short, we need a Business PA who can manage business priorities, relationships and execution while actively helping to identify and create opportunities.

What We Offer

A stable, full-time position based in Barangaroo
Direct support and guidance from the business owner
Opportunities to learn and grow into broader company responsibilities over time
A workplace that values reliability, attention to detail and a positive attitude
Salary from $60,000 + Super, with the final package negotiable based on the successful candidate’s experience and suitability for the role.

How to Apply

Please send your resume to [email protected] and cc [email protected] with the subject line:

PA Application – [Your Name]

Pay: From $60,000.00 per year

Benefits:

Employee discount
Professional development assistance

Language:

Chinese (Required)

Work Location: In person

Quick Apply

Refine Your Search

personal assistant jobs in smithfield, nsw

Business PA / Personal Assistant - Mandarin & English

Personal Assistant

Personal Assistant/Receptionist

PERSONAL ASSISTANT

Medical Secretary

Executive Assistant

EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR

Operations Manager / Executive Assistant

Executive Assistant

Executive Assistant - Group Finance

Executive Assistant - Expression of Interest

Executive Assistant & Business Support

Executive Assistant Manager

Executive Assistant

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