In-Demand senior property administrator Jobs in queensland

Senior Property Administrator
Southern Simmons Minerals —East Brisbane QLD
- $7,832.90 - $9,167.84 a month
- Full-time
- Microsoft Excel
- Administrative experience
- Supervising experience
- Health insurance
- Life insurance
Quick Apply
12d
Projects Administrator
Travel + Leisure Co. —Bundall QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Senior Associate - Estates Litigation
Avant —Brisbane QLD
- Full-time
- Administrative experience
Quantity Surveyor/Estimator
Squared Quality Solutions —Townsville QLD
- $115,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Management
- Organisational skills
Quick Apply
11d

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Senior Property Administrator

Southern Simmons Minerals
East Brisbane QLD

Quick Apply

Job Details

Permanent | Full-time
$7,832.90 - $9,167.84 a month
12 days ago

Benefits

Health insurance
Life insurance
Salary packaging

Qualifications

Microsoft Excel
Yardi
Administrative experience
Supervising experience
Organisational skills
Diploma
Business
Leadership
Communication skills
Property management
Negotiation

Full Job Description

Senior Property Administrator — Job Description

Summary

Lead administration for a portfolio of properties, overseeing lease management, tenant relations, reporting, and operational coordination to ensure high occupancy, timely income collection, compliance, and efficient property operations.

Key responsibilities

Portfolio oversight: Manage lease administration, key dates (rent reviews, expiries, break options), and maintain accurate lease abstracts across multiple properties.
Tenant & stakeholder management: Serve as primary contact for tenants, handle escalated queries/complaints, negotiate minor lease variations/renewals, and liaise with owners, agents, and service providers.
Financial administration: Oversee rent invoicing, service charge calculations and reconciliations, rent reviews and recoveries; monitor arrears, approve credit notes, and liaise with accounting for collections and reconciliations.
Budgeting & expense control: Support annual operating budgets, monitor OPEX, approve requisitions within delegated authority, and report variances to portfolio/property managers.
Maintenance & contractor management: Coordinate major maintenance/repairs, manage contractor procurement and performance, review SOWs, and ensure timely completion and invoice validation.
Compliance & risk management: Ensure properties meet statutory health & safety, fire, insurance, and compliance requirements; maintain certificates, licences, and audit-ready records.
Reporting & analytics: Prepare monthly management reports (occupancy, arrears, expenditure, KPI dashboards), investor/owner reporting packs, and ad hoc financial analyses.
Lease renewals & dilapidations: Lead renewal processes, prepare renewal proposals, manage dilapidations negotiations and handback processes.
Systems & process improvement: Maintain and optimise property management systems (Yardi, MRI, AppFolio, Qube), ensure data integrity, implement process improvements and automation.
Team leadership & mentoring: Supervise junior administrators, allocate workflow, review deliverables, and provide training to ensure consistent service levels.
Move-in/move-out coordination: Oversee inventories, condition reports, deposits handling, and handover processes for complex or high-value moves.
Third-party coordination: Manage relationships with external property managers, asset managers, legal counsel, and surveyors for technical or legal matters.

Qualifications & skills

Diploma/degree in Real Estate, Business, Property Management, or equivalent experience.
Typically 5+ years property administration/management experience, with exposure to portfolios and complex leases.
Strong knowledge of lease mechanics, service charge reconciliations, rent reviews, and property accounting.
Proficiency with property management systems (Yardi, MRI, AppFolio, Qube) and advanced Excel skills.
Excellent stakeholder management, negotiation, and communication skills.
Strong organisational skills, attention to detail, and ability to prioritise across multiple sites.
Understanding of H&S, fire, insurance, and local property legislation.
Experience supervising junior staff and driving process improvements.
Professional qualifications or memberships (e.g., RICS, IREM) desirable.

Performance metrics

Portfolio occupancy and lease renewal rates.
Rent collection rate and reduction in arrears.
Timeliness and accuracy of reporting and reconciliations.
Maintenance completion times and contractor performance.
Compliance audit pass rates and reduction in compliance issues.
Tenant satisfaction and retention metrics.

Pay: $7,832.90 – $9,167.84 per month

Benefits:

Health insurance
Life insurance
Salary packaging

Work Location: In person

Quick Apply

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senior property administrator jobs in queensland

Senior Property Administrator

Projects Administrator

Senior Associate - Estates Litigation

Quantity Surveyor/Estimator

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