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Executive Assistant to the CEO

Bailey Abbott
Adelaide SA

Quick Apply

Job Details

Full-time

Benefits

Birthday leave
Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills
Time management

Full Job Description

We exist to bring amazing people together to explore the art of possible.

Bailey Abbott are a progressive and dynamic IT Consultancy business working across both Public and Private sectors. People are at the core of everything we do. We’re all about nurturing and inspiring people – ours and our clients. We bring a positive attitude and mindset to everything we do. We confidently use our knowledge and skills to solve problems, finding a better and easier way forward.

We deliver transformational outcomes to take businesses further, fearlessly. Confidence and trust is fundamental to delivering superior outcomes and we take ownership and responsibility for our commitments.

Our People

When you assemble an extraordinary group of individuals with a wide range of backgrounds and skills, something truly magical occurs. By cultivating an environment and fostering a culture that encourages and inspires, we unlock the full potential of each person, allowing them to bring forth their very best.

Our specialist IT Consultants are creative, collaborative, and passionate. We’re strong advocates for change, challenging the status quo through new thinking, technology, and practices. Always exploring creative ways to simplify complexity.

Our Career Opportunity

We're looking for an exceptional Executive Assistant who thrives in a fast-paced environment and loves bringing order, structure, and momentum to a busy office. This is far more than diary management, it's an opportunity to become the CEO's trusted right hand, acting as the central point of coordination between the CEO, Leadership Team, and the broader business.

Working closely with the CEO, you'll help drive business priorities, manage competing demands, prepare executive and Board communications, and ensure key actions don't fall through the cracks. You'll build trusted relationships across the organisation, exercise sound judgement and discretion, and play a key role in supporting the continued growth and success of Bailey Abbott.

Key Responsibilities

Manage the CEO's complex diary, meetings, travel, and priorities, ensuring time is optimised and aligned to business objectives.
Act as the primary liaison between the CEO, Leadership Team and broader business, managing communications and following up actions on behalf of the CEO.
Prepare high-quality Board papers, executive reports, presentations, meeting agendas, and minutes.
Coordinate Leadership Team and Board meetings, ensuring actions are tracked and completed within agreed timeframes.
Draft professional correspondence, internal communications, and company-wide updates on behalf of the CEO.
Manage confidential and commercially sensitive information with the highest level of discretion and professionalism.
Coordinate executive events, leadership forums, client meetings, and strategic planning sessions.
Identify opportunities to improve executive processes, governance, and administrative efficiencies.
Build strong relationships across the business, anticipating the CEO's needs and proactively resolving issues before they arise.
Support strategic projects and other executive initiatives as required.

Requirements

Demonstrated experience supporting a CEO or Senior Executive in a complex, fast-paced environment.
Exceptional organisational and time management skills, with the ability to manage multiple competing priorities and work with minimal supervision.
Outstanding written and verbal communication skills, including experience preparing Board papers, executive reports, and professional correspondence.
Highly developed stakeholder management skills, with the confidence to engage professionally with senior leaders, clients, and external partners.
Strong judgement, discretion, and integrity when handling confidential and commercially sensitive information.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint, with the ability to produce high-quality executive documentation.
A proactive, solutions-focused approach with the confidence to anticipate needs, drive follow-up actions and keep the business moving forward.
Experience supporting Board governance, company secretarial activities or executive reporting will be highly regarded.

Benefits

Paid Birthday Leave
Access to Employee Assistance Program
Novated Leasing
Flexible Working Options
Regular team gatherings including monthly team lunch
Professional development opportunities and continuous learning
Financial benefits through Discount Store

Our clients are diverse and so are we. We engage with great talent from all walks of life to bring their extensive and varied experience to help promote innovation. We encourage applications from candidates from all backgrounds to further strengthen Bailey Abbott.

Bailey Abbott. Explore Possible.

Quick Apply

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