In-Demand graduate assistant Jobs in port melbourne, vic

Migration Assistant/s
Knowbal Migration and Education —Melbourne VIC
- Full-time
- CRM software
- Management
- Microsoft Office
Quick Apply
9d
Freelance/Contract Production Assistant
Drop Frame —Melbourne VIC
- $30 - $40 an hour
- Hybrid work
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9d
Office Services Clerk
Henry Carus and Associates —Melbourne VIC
- $50,000 - $55,000 a year
- Part-time
- Microsoft Outlook
- Management
- Microsoft Office
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5d
Graduate Surveyor / Surveyor's Assistant
Absolute Surveying —Port Melbourne VIC
Office Admin & Operations Assistant
Vasty Alpha Group —Thomastown VIC
- From $30 an hour
- Temporary
- CRM software
- ERP systems
- Microsoft Office
- Employee stock purchase plan
- Employee discount
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4d
Junior Category Manager in Training
Kogan —South Melbourne VIC
- Full-time
- Microsoft Excel
- Management
- Bachelor's degree
- Wellness program
10d
Administration Assistant
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Senior Secondary Certificate of Education
- Education
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2d
Executive Assistant
CBRE —Melbourne VIC
- Full-time
- Salesforce
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Tutor/Assistant Teacher
QS SCHOOL KNOX CITY —Wantirna South VIC
- $28 - $35 an hour
- Part-time
- In-person
- Communication skills
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7d
Research Program Officer
Peter MacCallum Cancer Centre —Parkville VIC
- $47,020.04 - $51,982.48 a year
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- Microsoft Powerpoint
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Early Careers Co-ordinator
Hall & Wilcox Lawyers —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
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- Microsoft Outlook
- Parental leave
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8d
Teacher Aide
Government schools —Melbourne VIC
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3d
Upskill your knowledge in Animal Care with Certificate IV in Veterinary Nursing
Earn & Learn —Melbourne VIC
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Customer Service Assistant - Retail Butcher
Tasman Butchers —Deer Park VIC
- $32.50 an hour
- Overtime
- Sales
- Customer service
- In-person
- Employee discount
Quick Apply
Warehouse Assistant
WheelsAPE Australia —Thomastown VIC
- $26 - $29 an hour
- Temporary
- In-person
- Employee discount
- Professional development assistance
Quick Apply
4d
VCE Chemistry Assistant Tutor
Contour Education —Point Cook VIC
- $30 an hour
- Full-time
- Hybrid work
- Senior Secondary Certificate of Education
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- Communication skills
Assistant Principal Range 2 - Wellbeing & Inclusion (Years P-4)
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
- Communication skills
1d
Assistant Principal Range 2 - Wellbeing & Inclusion (Years 5-9)
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
- Communication skills
1d
Academic Casual - Project Management
Central Queensland University —Melbourne VIC
- Call employer
- Doctoral degree
- PMP
- Leadership
8d
Graduate Nurse Program 2027 - General Stream
Royal Melbourne Hospital —Melbourne VIC
- $70,895 a year
- Part-time
- Nursing
- Health insurance
5d

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graduate assistant jobs near port melbourne, vic

Migration Assistant/s

Knowbal Migration and Education
Melbourne VIC

Quick Apply

Job Details

Full-time
9 days ago

Qualifications

CRM software
Management
Law
Microsoft Office
Administrative experience
Education
Bachelor's degree
Diploma
Graduate diploma
Business
Associate degree
Communication skills

Full Job Description

Role Description – Migration Assistant/s

Role Title: Migration Admin Assistant/s

Reports to: Lawyer, Legal Associate, Case Managers and Sr. Migration agents

Employment Type:Full-time

Location:Level 1/25 Elizabeth Street, Melbourne – VIC 3000.

308, Level 3, 101 Overton Road - Williams Landing, VIC 3027

Role Purpose:

The Migration assistant/s supports lawyer, legal associate, case managers and migration agents in the day-to-day handling of client files by managing documentation, coordinating client communications, and ensuring cases progress smoothly and in compliance with relevant regulations. This role is vital to maintaining service quality, organisation, and case efficiency across the team.

Key Responsibilities:

Case Support & Administration

Prepare document checklists and assist with visa or education application forms.
Review client-provided documents for accuracy and completeness.
Enter and update data in CRM and case tracking systems.
Organise digital files and ensure proper case labelling and version control.

Client Communication

Communicate with clients via email and phone to request missing documents or provide instructions.
Send reminders for deadlines, appointments, or follow-up items.
Log all client interactions in the system.

Compliance & Documentation

Ensure documentation meets internal quality standards and external regulatory requirements.
Follow privacy and confidentiality policies strictly.
Assist with internal audits or file reviews as requested.

Team Collaboration

Work closely with case associates, migration agents, and administrative staff.
Attend regular team meetings and contribute to workflow updates.
Provide ad hoc support for special projects or urgent casework when needed.

Skills & Qualifications:

Education:

Pursuing or Completed Graduate Diploma in Migration Law.
Diploma or bachelor's degree in administration, Business, Law, or related field (preferred).

Experience:

0-2 years' experience in administration, legal support, client services, or education/migration sector.
Experience using CRM or file management software is an advantage.

Technical Skills:

Proficiency in Microsoft Office or Google Workspace.
Comfortable using digital case management tools and cloud storage platforms.

Key Competencies:

Strong attention to detail and accuracy
Organisational and time-management skills
Clear written and verbal communication
Client-friendly and professional manner
Ability to follow instructions and ask clarifying questions
Team-oriented, with a proactive attitude

Performance Indicators:

Task accuracy and documentation quality
Responsiveness to client and team needs
Timeliness of case support delivery
Compliance with privacy, file, and process standards
Contribution to team operations and efficiency

Key Performance Indicators – Migration Assistant/s

KPI Area

Indicator

Target / Measure

Documentation Accuracy

Completeness and correctness of prepared documents and checklists

98% documents require no major correction

Task Turnaround Time

Time taken to complete assigned tasks (e.g. file prep, data entry)

Tasks completed within 24–48 hours of assignment

File Management

Organisation and maintenance of client files in CRM or digital folders

100% of files accurately updated and labelled

Client Follow-Up

Timely client communication (reminders, document requests, etc.)

Follow-ups sent within 24 hours of instruction

Support to Case Managers

Responsiveness and quality of support provided

100% of support tasks completed on time and as per instructions

Compliance Support

Adherence to internal documentation and process compliance standards

0 compliance issues raised during audits

Collaboration

Positive contributions to team workflow, including updates and communication

Participates in team check-ins, maintains clear handover notes

Learning & Development

Participation in internal training, system updates, or immigration knowledge sessions

Attends 90% of internal learning activities

Productivity

Number of tasks or files supported/completed weekly

20–30 case actions per week (adjusted for case complexity)

Error Reporting & Resolution

Identifies and flags missing or incorrect client information

100% of flagged issues documented and resolved collaboratively.

These KPIs help monitor the efficiency, attention to detail, and reliability of Case associates while also supporting their growth into more advanced roles.

Quick Apply

Refine Your Search

graduate assistant jobs in port melbourne, vic

Migration Assistant/s

Freelance/Contract Production Assistant

Office Services Clerk

Graduate Surveyor / Surveyor's Assistant

Office Admin & Operations Assistant

Junior Category Manager in Training

Administration Assistant

Executive Assistant

Tutor/Assistant Teacher

Research Program Officer

Early Careers Co-ordinator

Teacher Aide

Upskill your knowledge in Animal Care with Certificate IV in Veterinary Nursing

Customer Service Assistant - Retail Butcher

Warehouse Assistant

VCE Chemistry Assistant Tutor

Assistant Principal Range 2 - Wellbeing & Inclusion (Years P-4)

Assistant Principal Range 2 - Wellbeing & Inclusion (Years 5-9)

Academic Casual - Project Management

Graduate Nurse Program 2027 - General Stream

I want to receive the latest job alert for graduate assistant in port melbourne, vic

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