About the Company
Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.
Our growth has culminated in the business we are today: a full Construction, Engineering, Mining & Industrial Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by our 26 divisions.
With close to 2,000 employees Australia-wide, we foster a positive and supportive team culture which embraces diversity and innovation, while aligning with our core values of commitment, integrity and safety. In return, we reward those who passionately work with us towards our vision.
About the Role
Ahrens is seeking an experienced Administrator to join our Port Hedland Mining Services Division . This role provides essential administrative support to enable the most productive use of resources across project works in the Pilbara region of WA, playing an integral part in the safe, professional, and effective delivery of mining site trade services.
You'll also act as a key representative of the Ahrens Group to our customers, helping build our reputation and brand as a respected contracting organisation, while developing strong, lasting customer relationships.
Key Responsibilities
- Manage general administrative operations — phones, emails, filing, and scanning
- Complete timesheet entry, including wage spreadsheets for employees and subcontractors, man hours, and claim spreadsheets
- Help maintain policies and procedures in line with industry regulations
- Support mobilisation and demobilisation activities, including new staff/subcontractor onboarding, site access submissions, and coordination of flights and accommodation
- Manage stock control and monthly reconciliations
- Maintain and update registers
- Manage the site materials listing, including supplier cost comparisons
- Update MSDS documentation
- Handle materials procurement, purchase orders, and work orders
- Provide other general administrative support as required
- Liaise with clients and/or their representatives, organising meetings and coordinating information flow
- Attend and participate in internal project progress meetings
Build and maintain relationships with current and new suppliers and subcontractors
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Essential Criteria
- Experience working as an Administrative Assistant or equivalent
- Excellent attention to detail, with strong written and verbal communication skills
- Demonstrated planning, organisation and time management skills
- Current driver's licence
Desirable Criteria
- Previous experience in the Mining and/or Construction industry
- Prior experience in Pronto, ERMS and Workflow highly desirable
Prior CCMS experience (highly desirable but not essential)
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Benefits
- Employee Assistance Program, supporting you and your family’s health & wellbeing
- Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
- Generous paid parental leave entitlements to support you and your family
- Annual Employee Donation Scheme to support a charity/cause of your choice
- Family, social and team building events
Opportunities for career progression
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How to Apply
Click Apply Now to submit your resume and cover letter. For enquiries, contact Tracy Davidson at [email protected]
Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds .
