In-Demand Administrative assistants & receptionists Jobs in Newcastle, Nsw

Legal Receptionist
Peter Evans & Associates Solicitors —Newcastle NSW
- $26.95 - $32.45 an hour
- Urgently hiring
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
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Bottrell Business Consultants —Newcastle NSW
- Microsoft Office
- Communication skills
- Time management

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Legal Receptionist

Peter Evans & Associates Solicitors
Newcastle NSW

Quick Apply

Job Details

Full-time
$26.95 - $32.45 an hour

Qualifications

Law
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills

Full Job Description

Company Description

Founded in 1986, Peter Evans & Associates Solicitors is a well-established law firm based in Newcastle, NSW. With decades of experience, the firm specializes in estate planning matters, including estate, health, and legacy needs. Additionally, the firm has expertise in various legal areas such as conveyancing, leasing, business law, employment law, criminal law, family law, and personal injury. Peter Evans & Associates is committed to providing professional and client-focused legal services to support diverse legal needs.

Role Description

The Legal Receptionist/Office Assistant position is a full-time, on-site role located in Newcastle, NSW. The primary responsibilities include managing front-desk operations such as greeting clients and answering calls, scheduling appointments, maintaining the reception area, and assisting with administrative tasks. Additionally, the Legal Receptionist will provide support with legal document preparation and correspondence, ensuring efficient communication and operations within the office.

Key Responsibilities

Reception Duties

Greet clients and visitors in a professional and welcoming manner
Answer and direct incoming phone calls
Manage the reception email inbox, including timely distribution of court-related correspondence

File Management

Open, maintain, and close physical and electronic client files using our case management software, LEAP
Manage scanning, filing, and document organisation
Support legal secretaries with document preparation, printing, and archiving tasks

Office Support

Collect and distribute daily incoming mail and coordinate outgoing mail and couriers
Manage office supplies and stationery
Assist with stationery ordering, printer maintenance, and general office supplies
Liaise with building contractors, maintenance providers, and other external services where required
Maintain the office and kitchen areas in a clean, tidy, and organised manner
Prepare coffee and tea for the Principal and clients when required
Assist the Principal with ad hoc tasks

About You

The successful candidate will have:

Previous reception and/or administration experience (legal industry experience highly regarded)
Excellent communication and interpersonal skills
Strong attention to detail and organisational skills
The ability to multitask and prioritise effectively
A professional presentation and positive attitude
Confidence using Microsoft Office programs and general office technology
The ability to work independently and as part of a team
A proactive attitude and willingness to assist wherever needed
A willingness to learn and grow within the role

What We Offer

Long-term stable employment
Supportive and friendly team environment
Opportunity to develop valuable legal administration experience
Varied and interesting workload
Immediate start available for the right candidate
Salary dependent on experience

If you are enthusiastic, dependable, and looking to build your career within the legal industry, we would love to hear from you.

Pay: $26.95 – $32.45 per hour

Work Location: In person

Quick Apply

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