In-Demand Administrative assistants & Jobs in Melton, Vic

Casual Administration Assistant – Psychology Clinic
Northwest Psychological Services —Kurunjang VIC
- $34.74 an hour
- Customer service
- Administrative experience
- Clinic
- Annual leave
Quick Apply
Weighbridge Operator/Admin Asst | Digger Rest
Heidelberg Materials —Toolern Vale VIC
- $34.01 an hour
- Full-time
6d
Administration Assistant
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Senior Secondary Certificate of Education
- Education
- Leadership
5d
Dental Receptionist/Assistant
Caroline Springs Dental —Caroline Springs VIC
- $30 - $35 an hour
- Part-time
- Customer service
- Organisational skills
- Front desk
Quick Apply
8d
Dental Assistant - DB Melton
Dental Boutique —Melton VIC
- Full-time
- Microsoft Excel
- Clinic
- Communication skills
Quick Apply
12d
Finance Assistant (Part-Time)
Marian College —Sunshine West VIC
- Part-time
4d
Wellbeing Administration Support
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Communication skills
4d
Health Initiatives Coordinator - Ed Support Level 1-Range 4
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Senior Secondary Certificate of Education
- Communication skills
- Health insurance
4d
ES1:2 - STA (Student Teacher Assistant)
Government schools —Melbourne Western Suburbs VIC
- Part-time
- Microsoft Word
- Administrative experience
- Construction
5d
ES1:2 - Education Support - Classroom Support
Government schools —Melbourne Western Suburbs VIC
- Part-time
- Microsoft Outlook
- Management
- Senior Secondary Certificate of Education
7d
Ops Senior Admin Assistant
UPS —Tullamarine VIC
- Full-time
- Research
- Analysis skills
- Communication skills
Domestic Services Assistant
Villa Maria Catholic Homes —Bacchus Marsh VIC
- $27.73 - $30.41 an hour
- Organisational skills
- Hospital experience
- Parental leave
- Employee assistance program
7d
Literacy Support
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Communication skills
6d
Disabilitity and Inclusion Admin Support ES1-3
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Microsoft Office
- Administrative experience
- University
12d
Numeracy Support
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Communication skills
6d
Legal Assistant / Senior Legal Assistant
Reclaim Legal —Sunshine VIC
- Full-time
- Hybrid work
Quick Apply
2d
2027 Campus Assistant Principal - Assistant Principal-Range 2
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Communication skills
4d
Assistant Principal Range 2 - Wellbeing & Inclusion (Years P-4)
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
- Communication skills
3d
Assistant Principal Range 2 - Wellbeing & Inclusion (Years 5-9)
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
- Communication skills
3d
Assistant Principal - Inclusion and Daily Operations
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Communication skills
6d

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Casual Administration Assistant – Psychology Clinic

Northwest Psychological Services
Kurunjang VIC

Quick Apply

Job Details

Casual
$34.74 an hour

Benefits

Extended annual leave
Unlimited annual leave
Annual leave

Qualifications

Accounts receivable
Accounts payable
Customer service
Administrative experience
Driver Licence
Medical administration
Time management

Full Job Description

Casual Administration Assistant – Psychology Clinic

Do you have Halaxy Software experience, a systems focus and strong customer service skills?

Northwest Psychological Services (NWPS) is seeking a motivated and capable Administration Assistant to join our warm, supportive, and cohesive team. This casual role (approx. 4–6 hrs/week, flexible leave coverage, potential for growth) is ideal for someone who thrives in a fast-paced, client-focused environment while maintaining a systems focus and strong attention to detail.

About Us

Established in 1999, Northwest Psychological Services is a respected private psychology clinic in Melbourne’s western region. Our team of 11 practitioners provides high-quality services across both clinic-based and telehealth settings, supporting clients from a wide range of cultural backgrounds under multiple funding streams, including Medicare, WorkCover, TAC, NDIS, Veterans Affairs, and Financial Assistance schemes.

About the Role

This position has a strong focus on new client intake and billing/accounts management. We are seeking someone who is not only accurate and detail-oriented, but also confident and proactive in following up accounts across multiple funding bodies. While initially an admin support position, for the right candidate this role has the potential to grow.

Key responsibilities include:

New client intake and appointment bookings – welcoming new clients, managing intake enquiries, and setting them up accurately in Halaxy.
Billing, accounts receivable and payable – including Medicare processing, WorkCover, TAC, NDIS, Financial Assistance Scheme, and other funding streams.
Proactively managing outstanding accounts – following up confidently, professionally, and assertively to ensure timely payment.
Providing front desk reception support during periods of staff leave and peak workload.
Delivering exemplary customer service, engaging warmly and professionally with clients from diverse backgrounds.
Meeting administrative KPIs while maintaining accuracy and efficiency.

Essential Requirements

Halaxy software experience (minimum 1 year experience).
Strong knowledge of Medicare processes, including the Better Access Scheme.
Demonstrated experience in billing/accounts payable and receivable across multiple funding bodies.
Confidence and professionalism in chasing accounts and managing overdue payments.
Excellent customer service and interpersonal skills, with confidence engaging a wide range of clients.
Ability to work both independently and collaboratively in a supportive team environment.
Working With Children’s Check, Police Check, and Driver’s Licence.

Preferred Skills & Experience

Prior administration experience in an allied health or psychology clinic.
Strong multitasking, organisational, and time management skills.
A proactive, detail-oriented approach with the ability to prioritise and meet deadlines.

Why Join Us?

Be part of a warm, cohesive, and supportive team where your contribution is valued.
Flexible hours that fit around your lifestyle.
Join an established clinic with a reputation for excellence and strong community partnerships.
A role where your customer service, intake, and billing expertise will directly support better client outcomes.

How to Apply
Please email your resume and cover letter addressed to:

Principal Clinical Psychologist – Kylie Clarke
Northwest Psychological Services

[email protected]

Job Type: Casual

Pay: $34.74 per hour

Benefits:

Extended annual leave
Unlimited annual leave

Experience:

HALAXY software: 1 year (Required)
Medical administration: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistants & jobs in melton, vic

Casual Administration Assistant – Psychology Clinic

Weighbridge Operator/Admin Asst | Digger Rest

Administration Assistant

Dental Receptionist/Assistant

Dental Assistant - DB Melton

Finance Assistant (Part-Time)

Wellbeing Administration Support

Health Initiatives Coordinator - Ed Support Level 1-Range 4

ES1:2 - STA (Student Teacher Assistant)

ES1:2 - Education Support - Classroom Support

Ops Senior Admin Assistant

Domestic Services Assistant

Literacy Support

Disabilitity and Inclusion Admin Support ES1-3

Numeracy Support

Legal Assistant / Senior Legal Assistant

2027 Campus Assistant Principal - Assistant Principal-Range 2

Assistant Principal Range 2 - Wellbeing & Inclusion (Years P-4)

Assistant Principal Range 2 - Wellbeing & Inclusion (Years 5-9)

Assistant Principal - Inclusion and Daily Operations

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