In-Demand vice president of programs Jobs in melbourne vic

Executive Assistant to Executive Vice President - Group Operations
IXOM —East Melbourne VIC
- Microsoft Outlook
- Microsoft Office
- Organisational skills
- Employee assistance program
Senior Specialist, Learning Objects Repository
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Management
- University
- Working with children
1d
Asset & Wealth Management, Private Wealth Advisor, Vice President, Melbourne/Sydney
Goldman Sachs —Melbourne VIC
- Full-time
- Management
- Sales
- Business development
- Travel reimbursement
- Health insurance
System Superuser | Truganina VIC
CEVALogistics —Melbourne VIC
- Full-time
- Hybrid work
- Communication skills
- Disability insurance
- Parental leave
System Superuser | Minto NSW
CEVALogistics —Melbourne VIC
- Full-time
- Hybrid work
- Communication skills
- Disability insurance
- Parental leave
Research Assistant (Whole Life Design of Carbon Neutral Infrastructure)
RMIT University —Melbourne VIC
- Full-time
- Civil engineering
- Doctoral degree
- Engineering
Senior Women’s Coaches
Northern Football Netball League —Greensborough VIC
- Writing skills
Learning Designer GCTT & RFI
RMIT University —Melbourne VIC
- Full-time
- University
- Working with children
- Education
3d
Principal Engineer Systems - Cyber (Melbourne FL)
Northrop Grumman —Melbourne VIC
- $98,400 - $147,600 a year
- Overtime
- Azure
- Doctoral degree
- Engineering
- Disability insurance
- Health insurance
2d
Research Fellow (Level A) - Electronics and Signal Processing
RMIT University —Melbourne VIC
- Full-time
- Systems design
- Research
- Master's degree
9d
Senior Principal Engineer Systems - Cyber (Melbourne FL)
Northrop Grumman —Melbourne VIC
- $122,800 - $184,200 a year
- Overtime
- Azure
- Doctoral degree
- Engineering
- Disability insurance
- Health insurance
2d
Business Development & AOG Representative, Australia
Avmax —Melbourne VIC
- Full-time
- Sales
- Customer service
- Education
Quick Apply

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Senior Specialist, Learning Objects Repository
RMIT University —Melbourne VIC
Familiarity with documentation of digital assets using relevant digital objects management and preservation models (e.g. OAIS), standards (e.g. PREMIS), and…
1d
Director, Complex Investigations
Victorian Early Childhood Regulatory Authority —Melbourne VIC
The Director of Complex Investigations is responsible for providing strategic leadership and oversight of high-priority and sensitive investigations into…
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Executive Assistant to Executive Vice President - Group Operations

IXOM -
East Melbourne VIC

Apply Now

Job Details

Benefits

Employee assistance program
Paid volunteer leave

Qualifications

Microsoft Outlook
SAP
Microsoft Office
Calendar management
Organisational skills
SharePoint
AI
Communication skills

Full Job Description

East Melbourne, VIC, AU, 3002

Permanent

IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, helping industries, businesses, and local communities thrive.

Our products, services and solutions are used across many end markets, including dairy, agriculture, viticulture, electricity, steel, food and beverage, pulp and paper, mining and construction, and water treatment (just to name a few).

We’re seeking an exceptional Executive Assistant to provide high‑level, confidential support to our Executive Vice President, Group Operations, a key member of IXOM’s executive leadership team with accountability across manufacturing and supply chain operations.

This is a trusted, hands‑on role suited to an experienced EA who thrives in pace, complexity and close partnership with senior leaders.

About your role

As Executive Assistant to the EVP Group Operations, you will be the heartbeat of the EVP’s office — managing priorities, drive for efficient time management, and ensuring seamless executive support across a broad operational portfolio.

You’ll work with senior leaders, internal and external stakeholders, and act as a professional first point of contact, enabling the EVP to focus on strategic outcomes.

Key Responsibilities

End‑to‑end executive diary and inbox management, including managing complex, fast‑changing schedules
Planning and coordination of annual and recurring Operations leadership meetings, including agendas and pre‑reads
Domestic and international travel management, with detailed itineraries
Acting as a trusted liaison between the EVP and senior internal/external stakeholders
Preparation and coordination of meeting packs, presentations and papers
Managing logistics and content for meetings, forums, townhalls and events
Processing expenses, invoices, purchase orders and maintaining memberships/subscriptions
Supporting onboarding and offboarding activities for the EVP’s leadership team
Maintaining, creating and building SharePoint sites, email distribution lists and reporting (e.g. leave reporting)
Producing accurate meeting minutes and actions, supported by AI tools
Providing ad‑hoc executive support to senior leaders as required

Who are we looking for?

You’re an experienced Executive Assistant who brings professionalism, discretion and confidence when supporting senior leaders.

You’ll likely bring:

Demonstrated experience supporting Executive or C‑suite leaders in complex environments
Strong judgement, confidentiality and discretion
Exceptional organisational skills with the ability to juggle competing priorities
Clear, polished written and verbal communication skills
Confidence engaging with senior stakeholders and cross‑functional teams
Advanced capability in diary management and travel coordination
Strong systems knowledge, including Microsoft Office (Outlook), SAP, Concur or similar tools
A proactive mindset — anticipating needs and solving problems before they arise

Why join IXOM?

Competitive salary and strong recognition program
Grow your career - Education assistance and clear pathways for secondments and promotions.
Flexible working options (4 days in the office) paid volunteering leave and a genuine commitment to workplace giving and diversity.
Access to a comprehensive Employee Assistance Program and an industry-leading wellbeing program.

This role offers genuine exposure to executive decision-making in a business with scale, complexity and impact.

To Apply

If you’re a highly capable Executive Assistant looking to partner closely with a senior executive and make a real difference behind the scenes, we’d love to hear from you.

Our Process

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact our Talent Acquisition team.

Apply Now

Refine Your Search

vice president of programs jobs in melbourne vic

Executive Assistant to Executive Vice President - Group Operations

Senior Specialist, Learning Objects Repository

Asset & Wealth Management, Private Wealth Advisor, Vice President, Melbourne/Sydney

System Superuser | Truganina VIC

System Superuser | Minto NSW

Research Assistant (Whole Life Design of Carbon Neutral Infrastructure)

Senior Women’s Coaches

Learning Designer GCTT & RFI

Principal Engineer Systems - Cyber (Melbourne FL)

Research Fellow (Level A) - Electronics and Signal Processing

Senior Principal Engineer Systems - Cyber (Melbourne FL)

Business Development & AOG Representative, Australia

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