In-Demand Program office Jobs in Melbourne Vic

Administration Assistant and Project Support
Catholic Education Commission of Victoria —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Program Support Officer headspace South Melbourne
Inspiro —South Melbourne VIC
- $15,990 a year
- Contract
- Microsoft Office
- Databases
- Administrative experience
- Parental leave
- Employee assistance program
16h
Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
2d
Customer Service Specialist
MyIntegra —Melbourne VIC
- Full-time
- Hybrid work
- CRM software
- Customer service
- Salesforce
- Health insurance
- Employee assistance program
Quick Apply
8d
Be Bold Scholarship
Bain & Company Inc —Melbourne VIC
- Full-time
- Master's degree
- University
- Business Administration
- On-the-job training
Grants Program Officer
Department of Premier and Cabinet —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Communication skills
- Negotiation
11d
Insights Co
Benetas —Melbourne VIC
- $18,550 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Research
8d
Admin Assistant
Tenacity Real Estate —Sunshine VIC
- From $24.58 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Grant Program Support Officer
Department of Premier and Cabinet —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Management
- Administrative experience
- Communication skills
4d
Administrative/Property Officer
Victoria Police —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Administrative experience
- Organisational skills
- Computer skills
8d
Suspicious Matter Reporting Analyst
Link Group —Docklands VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Project Officer, First Peoples, Lived Experience, Prevention, Policy & Inclusion/ Suicide Prevention and Gambling Harm Response
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
- Communication skills
8d
Leasing Assistant - graduate position
MICM Real Estate —Melbourne VIC
- Weekend availability
- Front desk
- Communication skills
- Employee assistance program
- Gym membership
Program Officer
Victorian Early Childhood Regulatory Authority —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
9d
Administration Officer - Learning and Capability
Department of Justice and Community Safety —Melbourne Western Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
3d
Desktop Home Assessor
Auto & General Holdings —Sunshine VIC
- Management
- Customer service
- Parental leave
- Gym membership
Quick Apply
Executive Assistant
Workplace Injury Commission —Melbourne City Centre VIC
- $113,215 a year
- Full-time
- Organisational skills
- Employee assistance program
10d
Administration Assistant - Class Actions
Shine Lawyers —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
9d
Training Specialist
Swissport International AG —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Leadership
- Paid training
- Opportunities for advancement
Intake & Referrals Coordinator – Healthcare & NDIS Services
EddenRose Community Services —Melbourne VIC
- From $45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Professional development assistance
Quick Apply
11d

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Administration Assistant and Project Support

Catholic Education Commission of Victoria -
Melbourne VIC

Apply Now

Job Details

3 days ago

Benefits

Salary packaging
Opportunities for promotion

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Administrative experience
Driver Licence
Business Administration
Working with Children Check
Business
Communication skills
Information Technology

Full Job Description

About Victorian Catholic Education Authority (VCEA)
VCEA is the peak body for Catholic education in Victoria. The former Catholic Education Commission of Victoria (CECV)
was established in 1973 by the Archbishop of Melbourne and the Bishops of the Ballarat, Sale, and Sandhurst dioceses,
it was incorporated in 2006. Following a review of the CECV the renewed peak body VCEA was established in 2023 and
acts as the voice of Catholic education in state and national matters.

VCEA receives and distributes funding from state and federal governments for Catholic schools, provides strategic
leadership and planning, and represents and advocates for Catholic education. It is responsible for sector leadership in
education integrity and governance and has a Memorandum of Understanding to act as a Review Body for Catholic
schools with the Victorian Registration and Qualifications Authority (VRQA). As a Review Body, VCEA supports, reviews,
and monitors the compliance of Catholic schools with all registration, reporting and other requirements under relevant
laws. VCEA also undertakes initiatives to improve the statewide performance of Catholic schools.

Why work with us
As the peak body for Catholic education in Victoria, VCEA provides employees an opportunity to help shape the future of
Catholic education across the state. VCEA offers flexible working, a central city office location, competitive remuneration
with generous benefits (including tax-advantageous salary sacrifice options), and opportunities for career development
and progression.

These benefits, combined with our commitment to work life balance, make VCEA an employer of choice.

About the role
The Education and Integrity portfolio brings together both education compliance and education programs within a single division. It
is responsible for promoting and upholding educational integrity and compliance, strategic program delivery and supporting the
enrichment and development of the Victorian Catholic education system.

The Education Programs and Support team is responsible for the financial administration, management, and governance of state-
wide education, health and wellbeing programs, education grants, and partnerships for Catholic schools.

The Administration Assistant, Project Support will provide high level administrative, coordination and events management
support in sector wide strategic programs and initiatives.

The role will support program officers within the Education Programs and Support team by assisting with the smooth running of
programs and projects.

Position Title Administration Assistant, Project Support

Reports to Manager, Education Programs and Support

Direct Reports No

Key responsibilities of the role

Administration
• Provision of administration support for sector-wide projects and events.

Preparation of correspondence and reports, reviewing document submissions, and electronic file

management.

Supporting Education Program and Support team employees with administrative and operational tasks as required.

Including but not limited to:

o data entry, contract management, organising contractors, quotes and invoicing, budget and requisition
orders as required to meet project needs.

Draft and edit internal and external correspondence and communications, take minutes, and prepare agendas,

preparation of publications, reports and papers for Education Programs and Support staff.

Prepare presentations and papers for a variety of stakeholder meetings.
Coordinate meetings and support diary management for the Education Programs & Support team including but not

limited to:

o scheduling meetings with internal and external stakeholders, room bookings, catering, distributing agendas,
minutes, and action items registers.

Event Management Support
• Support the planning, coordinating, and implementing events from initiation to completion, ensuring milestones and

deliverables are met on time.

Support in monitoring progress of event coordination, identify risks, and implement mitigation strategies.

• Collaborate with cross-functional teams and stakeholders to achieve event objectives.

Technical and Analytical Support
• Use project management tools, Microsoft Office Suite, and other relevant software to track and report on programs,

prepare slide packs, and draft papers.

Support in analysing data and information to inform decision-making and project planning.

Quality and Accuracy
• Maintain a high level of attention to detail in both event management and administrative tasks.

Ensure documentation and reporting are accurate, complete, and compliant with organisational standards.

Other Duties
• Undertake other duties as assigned by the Manager, Education Programs and Support.

Key selection criteria
• Ability to produce clear, accurate and timely written communication for a range of audiences, with a focus on

attention to detail.

Excellent ICT skills with strong competency in the use of Microsoft Office suite, online platforms such as Canva and

other relevant applications.

Well-developed interpersonal skills, including: the capacity to effectively communicate with stakeholders,

manage correspondence, with proven capacity to work effectively in a team environment.

Proven skills to organise and assist with the preparation of meetings.
Ability to manage funding requests and allocations, including budget, requisition orders, correspondence, electronic

file management, contract management, invoicing and maintain accurate and accessible records.

Experience coordinating events, programs or activities involving multiple stakeholders.
Ability to understand internal and external procedures and compliance requirements related to State and Australian

Government Grants to Catholic Schools, VCEA funding allocations across the Victorian dioceses, accountability, and
governance requirements at all levels of the education sector.

PD000XX - September 2024 2

Skills, qualifications, and pre-requisites
Previous Previous experience in business administration or supporting the administration of projects.
Experience/s Ideally gained within the education or related sector include proficiency in Microsoft Suite

(Excel, PowerPoint, Word, CoPilot).

Qualifications Post secondary qualifications in Business Administration, Information Technology studies,
Media or other related field.

Organisational values A commitment to the ethos, values, and mission of Catholic education and to VCEA values of
excellence, promoting the common good, integrity, and equity.

Other requirements An understanding of and commitment to the safety, wellbeing, and protection of children,
requiring that you:

a. Must hold and maintain a current Victorian Working with Children Check or be
eligible to receive same upon joining the organization.

b. Must also undergo and receive a clear National Criminal History Check (NCHC)
upon employment and during your employment with VCEA. All employees are
required not to have been charged with, nor found guilty of any offence which
would be incompatible with employment with VCEA.

Must Hold and maintain a valid Victorian driver’s license, access to a reliable car and be willing
to travel to schools in metropolitan and regional Victoria.

Willingness to take reasonable care for your health and safety in the workplace and for the
health and safety of others who may be affected by what you do or don’t do.

PD000XX - September 2024 3

Apply Now

Refine Your Search

program office jobs in melbourne vic

Administration Assistant and Project Support

Program Support Officer headspace South Melbourne

Executive Assistant & Project Support Officer

Customer Service Specialist

Be Bold Scholarship

Grants Program Officer

Insights Co

Admin Assistant

Grant Program Support Officer

Administrative/Property Officer

Suspicious Matter Reporting Analyst

Project Officer, First Peoples, Lived Experience, Prevention, Policy & Inclusion/ Suicide Prevention and Gambling Harm Response

Leasing Assistant - graduate position

Program Officer

Administration Officer - Learning and Capability

Desktop Home Assessor

Executive Assistant

Administration Assistant - Class Actions

Training Specialist

Intake & Referrals Coordinator – Healthcare & NDIS Services

I want to receive the latest job alert for program office in melbourne vic

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