In-Demand Site administration assistant Jobs in Melbourne, Vic

Administration Assistant
Kinetic —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
11d
Administration Assistant - Projects
Equans —Mount Waverley VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Construction site
- Health insurance
- Parental leave
Administrative Assistant, PEI (Projects, Energy & Infrastructure)
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
State Administration Assistant - Vic
Goodstart Early Learning —Port Melbourne VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Gym membership
9d
Executive Assistant - General Counsel
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
8h
Assistant Contracts Administrator
CPB Contractors —Melbourne VIC
- Administrative experience
- Bachelor's degree
- Organisational skills
- Parental leave
Executive Assistant
Melbourne Private Hospital —Melbourne VIC
- $40 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Personal Assistant / Administrative Assistant (Dental Prosthetics)
Dental One —Craigieburn VIC
- $29 - $35 an hour
- Part-time
- Laboratory
- In-person
Quick Apply
13d
Administrative Assistant
Beraldo Coffee —Heidelberg West VIC
- $49,900 - $52,000 a year
- Urgently hiring
- Customer service
- ERP systems
- Office
- Employee discount
Quick Apply
14d
IT Service Assistant
Boston Consulting Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Health Initiatives Coordinator - Ed Support Level 1-Range 4
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Senior Secondary Certificate of Education
- Communication skills
- Health insurance
5d
Executive Assistant, Australia Retail
ANZ Banking Group —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Financial services
11d
Administrative Assistant - Molecular Pathology
Peter MacCallum Cancer Centre —Parkville VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Annual leave
6d
Facilities Administrator
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Excel
- Management
- Customer service
- Health insurance
- Parental leave
Quick Apply
ES1:2 - STA (Student Teacher Assistant)
Government schools —Melbourne Western Suburbs VIC
- Part-time
- Microsoft Word
- Administrative experience
- Construction
6d
Executive Coordinator
RMIT University —Melbourne VIC
- $93,891 - $101,633 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Working with children
6d
Assistant Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- AI
- Office experience
Quick Apply
Expression of Interest - New Site
Wickham Freight Lines —Melbourne VIC
- Employee assistance program
Assistant Product Manager
GlobeWest —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Marketing
- Employee assistance program
- Employee discount
ES1:2 - Education Support - Classroom Support
Government schools —Melbourne Western Suburbs VIC
- Part-time
- Microsoft Outlook
- Management
- Senior Secondary Certificate of Education
8d

I want to receive the latest job alert for site administration assistant in melbourne, vic

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

site administration assistant jobs near melbourne, vic

Facilities Manager jobs in Melbourne VIC

Administrative Assistant jobs in Melbourne VIC

Administrator jobs in Melbourne VIC

Executive Assistant jobs in Melbourne VIC

Contract Administrator jobs in Melbourne VIC

Associate Product Manager jobs in Melbourne VIC

Administrative Assistant jobs in Schofields Nsw

Dental Assistant No Experience jobs in Brisbane Qld

Assistant Nursing jobs in Blacktown Nsw

Administrative Assistant jobs in Deanside Vic

Administrative Assistant jobs in Canberra Act

Administrative Assistant jobs in Pymble Nsw

Pharmacy Assistant No Experience jobs in Sydney Nsw

Behaviour Therapy Assistant jobs in Sydney Nsw

Health Coordinator jobs in Perth Airport Wa

Mental Health Lived Experience jobs in Victoria

Lifestyle Coordinator jobs in Sydney Nsw

Mental Health jobs in Perth Wa

Student Placement, Mental Health jobs in Sydney Nsw

Health Coordinator jobs in Beckenham Wa

Administration Assistant

Kinetic -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time
11 days ago

Qualifications

Microsoft Office
Administrative experience
Communication skills

Full Job Description

Multi-site role with variety and autonomy
Supportive team with strong culture and engagement
Join a leading, growing transport organisation

The Opportunity

We are looking for an experienced administrator to provide operational and administrative support to ensure the smooth running of our Doncaster, Heatherton and Keysborough depots. This role is key to supporting our Regional and Customer Service Delivery Managers, as well as helping our drivers, cleaners, workshop teams and contractors deliver an exceptional service.

This position requires regular travel, with the successful candidate based primarily at Doncaster (three days per week), and supporting Heatherton and Keysborough (one day each per week).

What You’ll Do

Administer depot access by issuing, updating and deactivating employee and vehicle access permissions, maintaining accurate records, ensuring security compliance, and coordinating required changes.
Maintain compliance and records of staff, process applications, monitor expiry dates, prepare reports, and ensure documentation is accurate and current in line with company policies and legislative requirements.
Coordinate lost property processes by recording, tagging, storing and returning items, maintaining accurate registers, arranging disposal of unclaimed items in accordance with policy, and ensuring storage areas remain organised and secure.
Manage depot consumables and stationery. Monitor stock levels, place orders, track usage, and ensure supplies are available to support daily operations and employee needs.
Coordinate uniform and name badge administration, including arranging fittings for new starters, processing replacement and stock orders, maintaining accurate records, communicating collection details, and supporting distribution.
Provide administrative support for meetings by preparing materials, coordinating schedules and attendance, recording minutes and action items, following up on outcomes, and distributing key information as required.
Support employee engagement and recognition activities by assisting with event coordination, managing logistics and supplies, and preparing internal communications to promote participation and engagement.
Undertake additional administrative duties as reasonably required to support business operations, including raising purchase orders, processing invoices, maintaining noticeboards, and assisting with general office coordination across locations.

What You’ll Bring

Proven administration experience with the ability to confidently manage multiple competing priorities.
Strong written and verbal communication skills, with a professional and approachable manner.
Excellent interpersonal skills and the ability to build effective relationships with staff across all levels.
A proactive, solutions-focused mindset with strong problem-solving capability.
Ability to work collaboratively within a team while also taking ownership and working autonomously with confidence.
High level of organisation with the ability to multitask effectively in a fast-paced environment.
Proficiency in Microsoft Office and confidence learning new systems.
Enthusiasm, adaptability, and a team-oriented approach.

About us:

Kinetic is Australia and New Zealand’s largest and most diverse bus operator, moving more than 100 million passengers per year across some of the most recognisable names in bus transport. We deliver these services through our team of over 7300 people and fleet of over 4900 buses.

As a business who genuinely cares about our customers, our people, and our environment, we are industry leaders in delivering zero-emission technology, investing in our communities, training and developing our people, and providing an inclusive workplace which reflects the communities we serve.

How you apply:

Kinetic is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified persons of all sexualities, genders and cultures, including Aboriginal and Torres Strait Islander Peoples, to apply.

If you are ready for an exciting career with Kinetic then click the 'Apply’ button now!

Apply Now

Refine Your Search

site administration assistant jobs in melbourne, vic

Administration Assistant

Administration Assistant - Projects

Administrative Assistant, PEI (Projects, Energy & Infrastructure)

State Administration Assistant - Vic

Executive Assistant - General Counsel

Assistant Contracts Administrator

Executive Assistant

Personal Assistant / Administrative Assistant (Dental Prosthetics)

Administrative Assistant

IT Service Assistant

Health Initiatives Coordinator - Ed Support Level 1-Range 4

Executive Assistant, Australia Retail

Administrative Assistant - Molecular Pathology

Facilities Administrator

ES1:2 - STA (Student Teacher Assistant)

Executive Coordinator

Assistant Facilities Manager

Expression of Interest - New Site

Assistant Product Manager

ES1:2 - Education Support - Classroom Support

I want to receive the latest job alert for site administration assistant in melbourne, vic

Related Searches

Explore jobs in more locations

The Opportunity

What You’ll Do

What You’ll Bring

About us:

How you apply:

Job Seeker Tools

Employer Tools

Browse

Stay Connected