Part-Time | Minimum 3 days a week – Flexible Days/Hours
About Us
Western Private Hospital, located in Footscray, is a 62-bed private acute hospital and is the longest serving private hospital in Melbourne’s west providing much needed services to the people in the expanding North West and Western regions of Melbourne and surrounding areas.
WPH’s facilities include four Operating Theatres, CSSD, Day Procedure Unit, Day Oncology Unit, Overnight Ward for CCU, HDU & Surgical patients, Cardiac Catheter Laboratory, Specialist Consulting Suites, PET Centre/Nuclear Medicine and supported by pathology, pharmacy, radiology and radiation therapy services.
About the Role
We are seeking an experienced, motivated and detail-oriented Accounts Payable Officer to join our dynamic finance team and take ownership of the AP function.
Reporting to the Finance Manager, you’ll be responsible for managing WPH’s financial obligations – from processing invoices and ensuring timely payments to maintaining accurate records and building trusted relationships with suppliers.
You will be based on-site in the office in Footscray on a permanent part-time basis working 3 days per week, and up to 5 days during peak periods and to complete month end processes.
Key Responsibilities include –
Invoice Processing: End-to-end from obtaining approvals and coding through to high-volume processing and recharging invoices to other entities; reviewing and verifying invoices for accuracy and compliance with company policies
Payment Runs: Preparing and processing supplier payments in line with company terms and schedules; and executing weekly payment runs
Supplier Reconciliation: Reconciling supplier statements to ensure accuracy of records
Credit Card Reconciliation: Process and monitor company credit card expenditure, ensuring timely and accurate reconciliations.
Query Resolution: Managing vendor inquiries regarding payments and resolving discrepancies
Record Maintenance: Maintaining accurate, up-to-date filing system and electronic records
Month End Support: Assist with month-end and year-end closing procedures
This is a hands-on role suited to someone who enjoys working within a fast-paced environment and takes pride in accuracy, organisation and workflow management to ensure effective financial processes.
Selection Criteria
Qualification in Accounting, Finance or related discipline is desirable
Proven experience in an Accounts Payable role (within the healthcare sector – highly regarded)
Proven experience performing effectively in a busy, high-pressure, fast-paced environment
Sound knowledge of Australian accounting principles and financial processes
Strong numeracy skills, attention to detail and a solutions-focused mindset
High level organisational skills to manage competing deadlines and priorities
Demonstrated ability to use initiative, be self-directed and work under minimal supervision
Excellent professional communication & interpersonal skills to work effectively and collaboratively with a broad range of internal and external stakeholders
Proficiency in Microsoft Office, with intermediate to advanced skills in using Excel spreadsheets (pivot tables, v lookups, etc) and accounting systems for mid-large size (Business Central 365 is desirable)
Benefits of Working at WPH include:
Diverse and inclusive workplace culture with supportive management
Competitive rates with incremental salary increases as you gain experience + yearly EA increases
No weekend or public holiday work + enjoy 2 weeks off during our Xmas/New Year close down period
Close proximity to public transport, subsidised parking and easily accessible free on-street car parking
Access to a range of health & well-being initiatives, staff discounts and benefits inc. access to confidential counselling services through our EAP for personal and professional support; discounts for physiotherapy/myotherapy/massage services & discounted rates for care in our hospital
Everyone who joins Western Private Hospital –
Must provide a National Police Check conducted within the previous 6 months and evidence of Australian Residency / Full Working Rights such as Australian passport, birth certificate, citizenship or VEVO/Visa Grant Details (No Sponsorship available)
Must have yearly Influenza vaccination (subject to reasonable exemptions per WPH policy) and provide proof of immunisation against, or immunity to, infectious diseases as required per the Health Services Act 1988 (Vic)
For more information about WPH please visit our website at www.westernprivatehospital.com.au
APPLICATIONS CLOSING DATE: 13th June 2026 (or earlier if position is filled)
Submit your application via
[email protected]
All applications must include the following information so we can assess your suitability = >
your current CV / Resume and a covering letter (maximum of one page) detailing your reasons for applying for this position; and why your skills, experience and personal qualities make you the best person for the role.
WPH is committed to a diverse and inclusive workplace and to ensuring a safe environment for children and young people. We encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse and LGBTQIA+ community and people with disability to apply.
NOTE:
Should suitable candidates be identified, shortlisting and interviews may commence prior to the advert closing so early applications are encouraged.
Due to high volume of applications, only successful applicants shortlisted for interviews will be contacted.
We will not accept unsolicited CVs from recruitment agencies/third parties and we will not be liable or responsible for any fees or costs associated with unsolicited CVs sent directly to line managers.
