In-Demand administration assistant Jobs in maitland, nsw

Administration Assistant
Challenge Community Services —Maitland NSW
- $34.58 - $37.73 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Office
8d
Physio Receptionist/Admin Assistant
Fix It Physiotherapy —Wallsend NSW
- $23.40 - $35.00 an hour
- Monday to Friday
- Customer service
- Medical office experience
- Administrative experience
- Employee discount
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hb rehab —Wallsend NSW
- Part-time
- Microsoft Office
- Administrative experience
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Administration Assistant

Challenge Community Services -
Maitland NSW

Apply Now

Job Details

Part-time
$34.58 - $37.73 an hour
8 days ago

Qualifications

Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Driver Licence
Organisational skills
Computer skills
Business Administration
Business
Communication skills
Office experience

Full Job Description

JOIN US - SHAPE LIVES - BUILD YOUR CAREER

About the Role:

We’re looking for a professional and highly organised Administration Assistant to join our Allied Health team based in East Maitland. This role is part-time, working Monday to Thursday from 8:30am to 5:06pm.

In this role, you will provide high-level administrative support to the Allied Health department, ensuring the smooth day-to-day coordination of appointments, communication, reporting, and office operations.

You’ll work closely with Allied Health Supervisors and Team Leaders to support the delivery of quality services through strong organisation, attention to detail, and exceptional customer service.

This is a fast-paced role suited to someone who is proactive, adaptable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Benefits:

SCHAD’s Award Level 2 Pay rates from $34.58 – $37.73
Ongoing training & professional development
Supportive and collaborative team environment
Opportunity to work within a values-driven organisation
Fitness Passport access for you & family (Eligible Criteria Applies)
Annual flu vaccination

Duties:

Provide administrative support to the Allied Health department
Coordinate meetings, appointments, training, and events
Prepare reports, presentations, correspondence, and meeting minutes
Monitor emails, correspondence, and phone enquiries
Maintain databases, records, and filing systems
Order and manage office, assessment, and stationery supplies
Assist with petty cash, reconciliations, and timesheet submissions
Coordinate travel and accommodation arrangements
Support compliance, reporting, and documentation requirements
Maintain confidentiality across all administrative processes
Contribute to a professional, organised, and safe office environment

Skills and Experience:Essential:

Strong administration and organisational skills
Excellent written and verbal communication skills
Sound computer skills, including Microsoft Office and Outlook
Ability to prioritise tasks and meet deadlines in a fast-paced environment
Strong attention to detail and problem-solving skills
Professional presentation and customer service skills
Ability to work independently and collaboratively within a team
Current NSW Driver’s Licence

Desirable:

Certificate in Business Administration or equivalent
Experience in administration within community services, health, or not-for-profit sectors
Knowledge of community-based organisations and networks

About Us:

For over 65 years, Challenge Community Services has been empowering individuals and strengthening communities. We deliver a range of services including disability accommodation, foster care, allied health, and supported employment, with a strong focus on inclusion, respect, and person-centred support.

We are proud to be an Equal Employment Opportunity employer and welcome applications from Aboriginal and Torres Strait Islander peoples and those from culturally and linguistically diverse backgrounds.

How to apply

When applying, please ensure you include a cover letter, resume and address the key selection criteria as part of your application.

To apply and view the Position Description please click on the 'apply now' button below or visit our website: www.challengecommunity.org.au

Confidential enquiries can be made by contacting Nicola Phillips on (02) 6763 1890 or via email [email protected]

Closing Date: 14 June 2026

We acknowledge the traditional owners of the land on which we work and live, and pay my respects to their elders past and present

Apply Now

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