- Be part of something extraordinary help support the people behind Australia’s Antarctic expeditions and contribute to a program of national and global significance.
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Build valuable, transferable skills in coordination, stakeholder engagement, and people focused service delivery within a fast paced and collaborative team.
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Enjoy variety and purpose in your work, with no two days the same and the satisfaction of supporting expeditioner recruitment journeys from start to finish.
Who we are
The Australian Antarctic Division (AAD) is part of the Commonwealth Department of Climate Change, Energy, the Environment and Water. As primary agency for Australia's Antarctic Program (AAP), the AAD is responsible for achieving the Australian Government's Antarctic goals. These goals are to:
- maintain the Antarctic Treaty System and enhance Australia's influence within it,
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protect the Antarctic environment,
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understand the role of Antarctica in the global climate system,
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undertake scientific work of practical, economic and national significance.
The AAD also has responsibility for administering the Australian Antarctic Territory and the Territory of Heard Island and McDonald Islands.
The People and Culture Branch is crucial in supporting our workforce and fostering a positive organisational culture. It is instrumental in leading the division's cultural transformation initiative, as outlined in Leigh Russell's 2023 independent review of our workplace culture. Through implementing our cultural change program, we are affecting substantial shifts in our operational approaches to ensure the safety and inclusivity of our workplaces for all employees. The branch places significant emphasis on providing comprehensive support for expeditioners, encompassing recruitment, onboarding, training, performance management, as well as medical and organisational psychological services, and offboarding. Additionally, the branch delivers essential divisional services spanning media, communication, risk management, and business continuity. The AAD remains steadfast in its commitment to cultivating a positive, inclusive culture that promotes diversity and equity.
The Expeditioner Services section is responsible for end-to-end expeditioner recruitment, including on and offboarding, issues management, travel and accommodation logistics, performance reviews, expeditioner support including return to Australia, contracting and allowances.
The job
Duties include, but are not limited to:
- Coordinate and quality assure essential recruitment documents across the team.
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Coordinate team workflows, priorities and task allocation to ensure timely delivery of recruitment and onboarding outcomes.
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Oversee and continuously improve recruitment and onboarding processes, including contracting and compliance activities.
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Coordinate end-to-end onboarding processes, including commencement, variations and allowances.
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Provide effective stakeholder engagement and guidance to Hiring Managers, DCCEEW stakeholders, recruitment partners and expeditioners.
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Apply and provide advice on recruitment policies, procedures and enterprise agreement provisions.
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Provide day-to-day guidance, training and escalation support to team members.
What you'll gain from the experience
This role enables candidates to directly support the delivery of Australia’s Antarctic Program through involvement in the coordination of expeditioner services. Candidates will gain hands-on experience managing workflows, engaging with a wide range of stakeholders, and working in a fast-paced, purpose-driven environment. The position supports the development of strong organisational, prioritisation, and communication skills, while providing insight into the operational and people-focused work that underpins Antarctic expeditions.
What we are looking for
We are seeking candidates who can demonstrate the following:
Knowledge and experience
- A collaborative mindset with a genuine commitment and drive to create a positive workplace.
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Experience working across a multidisciplinary team.
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Experience in engaging with relevant stakeholders.
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Demonstrated knowledge, skills and experience in some OR all the following:
- recruitment,
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training and capability development,
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administration coordination of team task allocation,
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performance management assistance/advice.
Skills and capabilities
- Excellent written and verbal communication.
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Strong ability to use Microsoft suite, especially excel, word and outlook.
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Attention to detail with strong focus on quality assurance.
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Ability to manage competing priorities and meet deadlines.
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Demonstrated ability to work collaboratively in a team environment.
Desirable qualifications
- Knowledge and use of recruitment systems (eg. eRecruit, Page Up etc).
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Experience navigating payroll and specialised payee entitlements.
Eligibility
Citizenship - to be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.
Pre-employment checks - your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period.
