About the Opportunity
Based in Henderson the HSEQ Administrator focuses on records management, reporting, compliance administration, induction coordination, and day-to-day support for HSEQ management team, personnel and operations teams.
The Company expects you to be able to manage your time effectively to meet business requirements. The Company also expects that you conduct yourself in a way that you are aligning yourself with our core values and policies.
In addition to the key responsibilities outlined below, you will also be required to complete any other tasks or duties as reasonably requested by your manager, delegate or member of the Austal management team.
About Austal
Austal is Australia’s global shipbuilder, Defence prime contractor, and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam. With operations spanning multiple sites, Austal offers diverse career opportunities in trades, maintenance, engineering support, project services, corporate functions and operational delivery.
Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.
Learn more at austal.com/ssa
This is your opportunity to contribute to projects of national significance. The maritime is now.
What’s Involved
- HSEQ Administrators must work collaboratively, share workload effectively, and maintain knowledge across all tasks to ensure continuous operational coverage.
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Manage IT service requests for the HSEQ department, including new starters, access permissions, and other HSEQ-related system requirements.
- Coordinate HSEQ office upkeep and maintain workplace presentation standards with the HSEQ office team members.
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Provide meeting administration support, including scheduling, room bookings, recording minutes, and tracking follow-up actions.
- Assist with the distribution of HSE and Q alerts, toolbox talk materials, and internal HSE and Q communications.
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Support new starter onboarding, including assigning HSE inductions, issuing induction cards, maintaining records, and updating training registers and matrices as required
- Provide administrative support for the HSE and Q Management Systems, including data entry, enable account access to JIRA and other HSE & Q systems, maintaining registers, action tracking, and supporting trend analysis.
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Prepare and proof-read regular HSEQ reports, performance dashboards, and statistical summaries for leadership.
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Coordinate purchasing activities for the HSEQ department, including raising and processing purchase requisitions and purchase orders within the management system (e.g. IFS).
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Assist in monitoring HSEQ department expenditure and tracking budget performance
You’ll Need
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
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Administrative Knowledge, including understanding office procedures and policies, record keeping and compliance, confidentiality and data protection, and financial basics (invoicing and expense tracking).
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Data entry and database management.
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Familiarity with admin software (e.g. ERP tools).
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Strong organisational skills, including time management and prioritisation, scheduling meetings and managing calendars, filing and document management, multitasking and handling multiple deadlines, and attention to detail.
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Professional communication skills, including clear warm and friendly verbal and written communication, professional email writing, customer service and client interaction focused.
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Problem-Solving & Decision-Making. Identifying issues and finding practical solutions within administrative tasks.
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Previous administration or team support experience
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Strong organisational and multitasking abilities
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Excellent attention to detail and document management skills
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Strong communication and interpersonal skills
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Ability to work collaboratively with in a team environment
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Cert III in Business Administration (Desirable)
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Eligibility for a Defence Security Clearance
Why Join Us?
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Competitive compensation and benefits package.
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Professional development and training opportunities.
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A supportive and dynamic work environment.
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Opportunities for career advancement within our growing organisation.
At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.
Learn more at Careers at Austal Australia | Austal: Australia
