Swiviva Law (SLAW) is a dynamic law firm, committed to providing excellent niche legal services to both local and international clients. Our practice areas include immigration, commercial law, conveyancing, employment law etc.
We value and are looking for bright, independent and innovative thinkers and are seeking a Paralegal to join our team. Your contributions will play a pivotal role in optimising our internal processes and ensuring the integrity and quality of our legal support systems.
Key Responsibilities:
1.Legal and Administrative Support
- Draft, format, and proofread legal documents (e.g., court forms, affidavits, contracts, correspondence).
- File and serve documents via Australian court portals (e.g., Commonwealth Courts Portal, NSW Online Registry).
- Manage diaries, schedule appointments, court dates, and deadlines, ensuring compliance with court rules.
- Maintain physical and digital filing systems in line with legal record-keeping standards.
- Perform administrative tasks such as drafting documents and preparing costs agreements.
- Assist with typing, reviewing/editing transcription as required.
- Liaise with clients, Barristers, Solicitors, Court Staff, and other stakeholders for specified tasks as requested including sending briefs, confirming dates, making appointments.
- Secretarial support for solicitors including brief preparation, drafting, and sending correspondence, file openings, booking conferences, mediations, etc).
- Engage in Legal research, fact gathering and information retrieval.
- Prepare for and assist at trial.
- Locate and interview witnesses.
- Travel to court appearances and other meetings including interstate as needed.
- Coordinate with Solicitors and others in order to ensure that tasks are completed in a timely manner.
- Perform other tasks as required.
2.Client Liaison
- Contact and conference with clients.
- Act as the first point of contact for clients, handling phone calls, emails, and in-person inquiries with professionalism.
- Assist with client onboarding, including conflict checks, engagement letters, and file opening.
- Provide updates to clients under the direction of supervising solicitors.
3.Document and Case Management
- Photocopy and receipt, transmission and recording of communications.
- Create and maintain client files electronically on firm’s practice management software.
- Organise and archive files in accordance with the firm’s policies and legislative requirements (e.g., Privacy Act 1988).
- Transcribe dictations, prepare briefs, and compile court bundles.
- Coordinate with external stakeholders (e.g., barristers, mediators, process servers).
4.Financial and Billing Support
- Assist with time recording, invoicing etc in compliance with the Legal Profession Uniform Law.
- Process expenses, track payments, and follow up on outstanding accounts.
- Assist in BAS lodgements, data entry and other account and invoice reconciliation tasks.
5. Compliance and Office Coordination
- Ensure adherence to firm policies, Australian legal ethics, and workplace health and safety standards.
- Order office supplies, manage mail, and maintain office equipment.
- Support ad hoc tasks such as event coordination or marketing initiatives.
6. Benefits:
- Competitive salary package with superannuation.
- Ongoing professional development opportunities.
- Supportive, inclusive team environment.
- Flexible working arrangements, use of office gym.
Essential Skills and Experience
- Minimum 1–2 years of experience in a legal or professional services role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong understanding of Australian legal terminology, court procedures, and document formatting or willingness to learn.
- Excellent time management and ability to prioritise tasks under pressure.
- Outstanding written and verbal communication skills.
- Superior attention to detail.
- Discretion in handling sensitive and confidential information.
- Strong experience using project management methodologies, principles, and techniques for managing system projects.
- Proficiency with Microsoft Office Suite and relevant case management software.
- IT savvy and capable of using online meeting resources such as Microsoft Teams, Zoom, and Webex.
- The ability to work independently and as part of a team in a fast paced legal environment.
- The ability to relate with people from diverse backgrounds, be highly trustworthy, and exercise good judgment.
- Knowledge of legal terminology, regulations and court system or a strong willingness and ability to learn.
Desirable but not Essential Qualifications
- Certificate III/IV or degree in Legal Services, Law or equivalent higher qualifications
- Experience with e-filing systems (e.g., AustLII, CourtLink).
Hours and Dress Code:
- The positions are for a full-time (Sydney).
- Our dress code is smart, professional, office attire.
How to Apply:
If you are interested in this role, please email your CV, including your academic record and work availability if seeking a part time position, to [email protected]. Also, provide a cover letter addressing the above selection criteria and include two professional referees.
- Shortlisted candidates will be contacted for an interview.
Job Type: Full-time
Benefits:
- Gym membership
- Professional development assistance
Work Authorisation:
Work Location: In person
