The role
We currently have an exciting opportunity for an Office Services Assistant to join our Darwin Facilities and Office Services (FOS) team on a permanent, full-time basis.
Key responsibilities
This is a varied and hands-on role which will see you assist with the daily operations of the Darwin office. Your main duties will include, but are not limited to:
Daily Tasks
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Prepare the office for the day.
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Replenish office and catering supplies.
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Perform routine maintenance of coffee machines and dishwashers.
General Daily/Weekly Tasks:
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Provide accurate, timely document services – photocopying, digital printing, scanning, binding and laminating.
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Coordinate incoming and outgoing mail, cost recoveries, courier quotes and bookings; e-Fax requests; complete scheduled internal mail rounds.
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Record and recover costs for print, copy, postage and courier services against client matters.
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Monitor, replenish and organise stationery, office consumables and print-fleet supplies; arrange maintenance with vendors.
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Action and close requests logged via the FOS Helpdesk.
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Maintain a clean, safe and well-organised work area; observe all Health & Safety requirements.
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Coordinate and support facilities-related tasks such as maintenance, security, staff movement requests, and manual handling. Office desk setups & relocations.
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Ensure contractors sign in correctly using the Rapid Contractor Management System and provide tenancy access as required.
Skills & Experience
To be successful in this role, you will have:
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Higher School Certificate or equivalent;
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12 months experience in a similar administration position (highly desired)
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Strong oral and written communication skills;
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The ability to manage a high volume of work and pick up new tasks quickly;
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Excellent attention to detail;
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Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality; and
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A polished and professional approach, aligned to a corporate law firm environment.
You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service. Please note that this role has a physical element and manual handling will be required in this role.
The Facilities and Office Services team
The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.
The firm
As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.
We’re looking for individuals who will thrive under our spirit of independence. Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture. In return we will work to help build the career you’ve always wanted. Are you up for the challenge?
Why Clayton Utz?
As part of this innovative team you will be working with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. Imagine what you could achieve at a top law firm that actually values independent thinking. A law firm who challenges the status quo.
How to Apply?
We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.
Consultant Contact Details
Shibanni Dave, (02) 6279 3543
Accessibility and Inclusion
We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].
For more information on Clayton Utz, please visit www.claytonutz.com
Agency submissions
Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.
