We are seeking a Junior Facilities Administration Assistant to join our Facilities Management team.
This is an excellent opportunity for a recent high school graduate or entry-level candidate looking to gain practical experience in administration, facilities management and business operations.
You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.
Your responsibilities will include:
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Assisting with SimPRO scheduling and work orders
- Communicating with contractors regarding scheduled works and job requirements
- Assisting with the administration of maintenance requests across multiple sites
- Processing, checking and accurately distributing invoices
- Amending and correcting invoices where required
- Following up contractors for outstanding information, documentation or completed works
- Uploading and maintaining contractor compliance documentation in Operandio
- Maintaining accurate records and ensuring information is entered correctly into all relevant systems
- Assisting the Facilities team with general administration and data entry
- Responding to emails/calls
- Communicating professionally with stores, contractors and internal team members
- Providing general administrative support to the Facilities Management team
We are looking for someone who is:
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Highly organised and extremely detail-oriented
- Confident using computers and able to learn new software
- Proficient in Microsoft Office Suite, including Outlook, Word and Excel
- Comfortable working with emails, documents, spreadsheets and online systems
- A clear and professional communicator who understands appropriate workplace communication standards
- Reliable, punctual and willing to learn
- Able to follow processes and instructions accurately
- Comfortable asking questions when they are unsure
- Able to manage multiple tasks and stay organised
- Professional and confident
- Someone who takes pride in getting the details right
Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate.
However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.
You will receive training in the systems we use, including:
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SimPRO – maintenance and contractor scheduling
- Operandio – compliance and document management
- Microsoft Office Suite
- Email and other relevant business systems
- Entry-level opportunity with full on-the-job training
- Gain experience in facilities management, administration and business operations
- Work alongside an experienced Facilities team
- Casual employment initially, with the opportunity for permanent employment for the right candidate
- Opportunity to develop your administrative and systems skills within a growing business
This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn.
You don't need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you're someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we'd love to hear from you.
Please visit our company website for more information
