SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Finance
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.
General Administration
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
Manage School Resources
- Coordinate the use and maintenance of school buildings and equipment.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of contracted services.
- Manage the development and collection of resource material at the school.
Support School Council
- Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
- Develop techniques and procedures that will affect work practices beyond the work place.
- Manage a technical program with a broad scope across the school.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Dear Applicant,
Thank you for your interest in the advertised position at Keilor Heights Primary School. At a time of exciting growth and continuous school improvement, this is an excellent opportunity for a highly motivated, dynamic professional to be part of our community. Keilor Heights Primary School is located in the north-western suburb of East Keilor, in the municipality of Moonee Valley, approximately 16km from Melbourne¿s CBD. It is situated within a quiet residential area on an attractive treed site of approximately two hectares. The school has high quality facilities, including a library, multi-purpose inquiry centre, a dedicated performing arts room, teacher resource room, gymnasium, two full sized netball courts with lights, a canteen and renovated classrooms. The grounds are attractive and include an outdoor amphitheatre, sensory garden, landscaping, student-produced artworks and garden structures. The school also has a new oval with a complete synthetic surface and athletics track and will be able to accommodate football and soccer.
The vision of Keilor Heights Primary School (KHPS) is to create a happy, safe and supportive learning environment for all students which will inspire them to challenge and achieve their personal best. We are a School Wide Positive Behaviour School (SWPBS) and focus on the `whole child¿, which includes academic, social and emotional development with every student, with a focus on developing critical thinkers and lifelong learners. This mantra drives the school improvement agenda. The school motto of `Aiming for Excellence¿ guides the daily interaction and ensures that there is a strong partnership between home, school and local community.
Keilor Heights Primary School is zoned and therefore enrolments are from within our catchment area, with a current enrolment of 220 students. We pride ourselves for our inclusiveness and acknowledge and celebrate the diverse cultural backgrounds of our students and families.
The school leadership team consists of a Principal and Assistant Principal, who work with the School Improvement Team, (learning Specialist and Year Level Leaders), driving Curriculum, Student Wellbeing and school priorities across the school.
The school structure is a combination of Straight Year Levels and Multi-Age classes to support the social and academic needs of our students, promoting student leadership, responsibility and collaboration. The specialist program includes Visual Arts, Physical Education, Italian (LOTE) and Performing Arts. The school also provides a large number of support and intervention programs for academic and social and emotional growth, supported by the Education Support Staff and Speech Therapist. Students have the opportunity to participate in Instrumental Music Tutoring provided by external providers. Keilor Heights Primary School has an extensive sporting program including Inter-School Sports for our senior students. All students also have the opportunity to be involved with House Athletics, Swimming, School Choir, Clubs/Interest Groups, Student Representative Council, Student Leadership, Camps and Excursions.
There is a strong focus of incorporating technology into the classroom to enhance learning with students from Foundation-2 utilising school owned devices and Bring Your Own Device (BYOD) program implemented in Years 3-6.
Please visit our school website at https://www.kheights.vic.edu.aufor further information about our school. Applicants are also welcome to contact our school¿s office on
03 9336 1739 to speak with Victoria Graham (Principal).
Applicants should include a curriculum vitae detailing relevant qualifications and experience, responses to the selection criteria and the names and contact details of three professional referees. Following receipt of your application and shortlisting process, you may be contacted for an interview.
Thank you again for your interest in the position available at our school
Yours sincerely,
Victoria Graham
Principal
