In-Demand Facilities administrator Jobs in Brisbane, Qld

Facilities Assistant Administrator
Oaks Hotels —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Parental leave
Quick Apply
1d
Facilities Administrator
Lineage Logistics —Hemmant QLD
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
5d
BMA Village - Site Administrator
Compass Group Australia —Brisbane Airport QLD
- $78,166 a year
- Urgently hiring
- Hospitality
- Customer service
- Microsoft Office
- Free food
Site Administrator
Acciona —Brisbane QLD
- Full-time
- Microsoft Office
- Administrative experience
- Leadership
Office Administrative Assistant
Fix Network —Geebung QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Document and Systems Administrator
Enaex —Brisbane QLD
- Full-time
- Organisational skills
- Communication skills
- Time management
- Employee assistance program
Operations Manager | Berrinba QLD
CEVALogistics —Brisbane QLD
- Full-time
- Hybrid work
- Budgeting
- Disability insurance
- Parental leave
Construction Administrator
CBC Facilities Maintenance —Banyo QLD
- Full-time
- Microsoft Excel
- Administrative experience
- Construction
- Employee assistance program
Quick Apply
8d
Plant Administrator
CPB Contractors —Brisbane QLD
- Full-time
- ERP systems
- Administrative experience
- Construction
7d
Theatre Orderly
Brisbane Private Hospital —Brisbane QLD
- Part-time
- Customer service
- Communication skills
- Hospital experience
12h
Senior Contracts Administrator
Georgiou —Brisbane QLD
- Communication skills
- Parental leave
Distribution Administrator
Auto & General Holdings —Toowong QLD
- Parental leave
- Gym membership
Quick Apply
Board Administrator
Auto & General Holdings —Toowong QLD
- Google Suite
- Microsoft Office
- Time management
- Work from home
- Parental leave
Quick Apply
Senior Contracts Administrator
CPB Contractors —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor's degree
Senior Applications Administrator
BDO —Brisbane QLD
- Part-time
- Administrative experience
- Health insurance
- On-the-job training
Project Administrator
Abergeldie Complex Infrastructure —Brisbane QLD
- ERP systems
- Microsoft Office
- Administrative experience
Phosphate Hill Opportunities
Compass Group Australia —Brisbane QLD
- Full-time
- Maintenance
- Food service
- Cleaning
Corporate Governance Administrator
Auto & General Holdings —Toowong QLD
- Organisational skills
- Communication skills
- Parental leave
- Gym membership
Quick Apply
Casual Workplace Ambassador
JLL —Brisbane QLD
- English
- Microsoft Office
- Communication skills
Valuation Coordinator (Property Valuations)
CBRE —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Facilities Assistant Administrator

Oaks Hotels -
Brisbane QLD

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Birthday leave
Health insurance
Parental leave
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Customer service
Pool maintenance
Microsoft Office
Administrative experience
Data entry
Organisational skills
Communication skills

Full Job Description

Company Description

Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Job Description

Minor Hotels is seeking a motivated and detail-oriented Facilities Assistant Administrator to support the smooth day-to-day operations of our Facilities Department across multiple properties. Full time and Part time available hours available.

This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering organised, efficient, and professional administrative support. Working closely with the Facilities Manager and hotel teams, you will play a key role in ensuring maintenance coordination, contractor management, reporting, and departmental administration are handled seamlessly.

Key Responsibilities Include:

Maintain and manage building compliance documentation, ensuring all statutory, regulatory, and operational records are accurate, up to date, and readily accessible.
Monitor contractor compliance requirements, including licences, insurances, Safe Work Method Statements (SWMS), inductions, and accreditation records.
Coordinate contractor onboarding and site inductions in accordance with building and workplace compliance requirements.
Assist in maintaining compliance registers for fire safety, essential services, workplace health and safety, lift maintenance, pool operations, and other statutory obligations.
Track and coordinate preventative maintenance schedules, service contracts, inspections, and compliance-related activities across the property.
Support the Facilities Manager with defect management, contractor coordination, and follow-up actions to ensure timely completion of works.
Process invoices, purchase orders, and service agreements while maintaining accurate records and supporting budget tracking.
Maintain accurate records, spreadsheets, and reports using Microsoft Office, MyBos, and other property management systems.
Assist in preparing compliance reports, contractor performance reports, and monthly operational updates.
Liaise with contractors, service providers, Body Corporate representatives, residents, and hotel teams to ensure compliance obligations are met and communicated effectively.
Coordinate access arrangements for contractors, auditors, inspectors, and service providers undertaking works within the building.
Maintain filing systems and document control for service agreements, compliance certificates, warranties, manuals, and building records.
Support audits and inspections by preparing documentation and coordinating required information.
Provide general administrative support to the Facilities Department, including correspondence, meeting coordination, record management, and other duties as required.

Qualifications

Successful candidates will have:

Previous experience in an administration, facilities, property, hospitality, or customer service role.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and reporting.
Intermediate to advanced knowledge of Microsoft Office, particularly Word and Excel.
Ability to work independently while also contributing positively within a team environment.
Professional presentation and a proactive, solutions-focused approach.
Experience coordinating maintenance or contractor schedules will be highly regarded.

Additional Information

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

What We Offer:

Career Growth: Learning and development programs to boost your career.
Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
Global Perks: International accommodation discounts across our hotel brands.
Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ.
Experiences: Discounted entertainment and activities.
Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
Generous Leave: Parental and birthday leave.
Wellness Boost: EAP and tailored wellness support.

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.

Quick Apply

Refine Your Search

facilities administrator jobs in brisbane, qld

Facilities Assistant Administrator

Facilities Administrator

BMA Village - Site Administrator

Site Administrator

Office Administrative Assistant

Document and Systems Administrator

Operations Manager | Berrinba QLD

Construction Administrator

Plant Administrator

Theatre Orderly

Senior Contracts Administrator

Distribution Administrator

Board Administrator

Senior Contracts Administrator

Senior Applications Administrator

Project Administrator

Phosphate Hill Opportunities

Corporate Governance Administrator

Casual Workplace Ambassador

Valuation Coordinator (Property Valuations)

I want to receive the latest job alert for facilities administrator in brisbane, qld

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