The Opportunity
The Group Executive Assistant provides high-level executive and administrative support to the Australia Indonesia Centre (AIC), ensuring the smooth and professional operation of the Centre. This position works closely with the Executive Director and Chief Operating Officer, managing diaries, communications, travel, meetings and workflow coordination, while also supporting Centre-wide administrative functions, stakeholder engagement and operational processes across programs, projects and events.
This position will be responsible for providing a broad range of high-level executive, administrative and operational coordination support across the AIC, including calendar and inbox management, stakeholder liaison, meeting and event coordination, travel and logistics arrangements, and financial and procurement administration such as invoice processing, contract support, credit card reconciliation and expense reimbursements. The role will coordinate key Centre, program and project meetings by preparing agendas, papers and minutes, maintaining action registers and ensuring timely follow-up. It will also act as a central point of liaison between senior leaders, program teams, partners and external stakeholders to support effective communication and workflow. In addition, the role will research and provide advice on administrative and operational improvements, contribute to continuous improvement initiatives, and maintain robust records, filing and workflow systems. It will build strong relationships across the AIC network to ensure efficient, consistent and high-quality administrative support.
To be successful in this role you will have experience providing high-level executive and administrative support in a complex, fast-paced environment, with strong attention to detail and accuracy in handling confidential information. You will bring excellent organisational and time management skills, with the ability to prioritise competing demands and meet deadlines. Strong interpersonal and communication skills will enable you to engage effectively with a diverse range of stakeholders and work collaboratively within a team. You will demonstrate sound judgement, initiative and problem-solving ability, alongside experience supporting financial and procurement processes, coordinating meetings and events, and maintaining effective records and workflow systems. Highly developed computer literacy, including Microsoft Office, will also be essential.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. As part of your application, please submit your CV and a Cover Letter addressing Key Selection Criteria 1,3 and 9.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at [email protected] in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and background checks required for the role, as determined by the University.
Enquiries: Dr Jason Zheng, Chief Operating Officer (Interim), [email protected]
Position Description: Group Executive Assistant
Applications Close: Wednesday 10 June 2026, 11:55pm AEST
Supporting a diverse workforce
