This position is open to all eligible AV employees including casuals. Please note - casual applicants must have worked on a `regular and systematic' basis for a continuous period of not less than 12 months at time of ad close.
Ambulance Victoria (AV) is committed to saving and improving lives by providing outstanding care for our patients. Our Patient Care Commitment is our promise to every patient and sits at the heart of everything we do: We strive to provide care that is Caring, Safe, Effective and Connected for every patient, every time.
We are committed to providing a safe, inclusive, and flexible workplace and to making AV a great place to work. For all roles, flexible working arrangements will be considered, to provide employees a balance of their work, life, and family responsibilities, whilst maintaining operational and business requirements.
THE POSITION
Based at 50 Lonsdale Street, Melbourne and reporting to the Manager Consequence and Planning, this role is responsible for planning, coordinating, and maintaining Ambulance Victoria's response to major state-wide events to minimise operational impact while meeting legal and community expectations. It also plays a key role in emergency situations, contributing to or leading functions within the Emergency Management Unit (EMU) or the Ambulance Emergency Operations Centre (AEOC). This is a Full Time, Permanent position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at 50 Lonsdale Street, Melbourne, in line with our hybrid working model.
With a focus on patient safety and quality outcomes, key accountabilities include but are not limited to:
- Lead and coordinate public event operations: ensuring timely, effective delivery of Ambulance Victoria services and appropriate resource allocation
- Manage event planning and risk assessment processes: including event evaluation, operational documentation, and post-event reviews to drive continuous improvement
- Oversee financial and resource management: including budgeting, cost recovery, forecasting, and collaboration with stakeholders to optimise efficiency
- Provide leadership in incident and emergency management: while building strong stakeholder relationships to support high-quality service delivery and compliance
For detailed information on the position's responsibilities, please refer to the attached position description.
ABOUT YOU
You are a proactive and highly organised professional with a combination of well-grounded experience in operational planning, emergency management, or event coordination. You bring strong stakeholder engagement and influencing skills, sound judgement in risk and resource management, and a focus on delivering safe, high-quality outcomes. Adaptable and resilient, you thrive in fast-paced environments and are confident supporting both planned operations and emergency response activities. To thrive in this role, you will bring:
QUALIFICATIONS
- Ahpra Paramedic Registration
- Possess or/willing to attain an Authority to Practice with Ambulance Victoria
- Solid knowledge of and experience in ambulance service delivery operations supported by an ambulance paramedic qualification
- Desirable: Tertiary qualifications in Emergency Management, along with Australasian Interagency Incident Management System (AIIMS), Level 3 Incident Controller, and Health Commander qualifications
ROLE SPECIFIC REQUIRMENTS
- Demonstrated experience in public event and emergency management, including planning, delivery and post-event review
- Strong communication skills, with the ability to prepare clear, concise reports and effectively engage with diverse stakeholders, complemented by strong collaboration, negotiation, and influencing capabilities
- Proven leadership experience, with the ability to motivate teams and achieve operational outcomes
- Well-developed stakeholder engagement and relationship-building skills across internal and external partners
- Excellent organisational, analytical and problem-solving skills, with the ability to prioritise work and remain calm under pressure
- Availability outside ordinary working hours to provide advice, support, and intervention in emergency or time-critical incidents (CAA2 level)
For a detailed description of the position accountability and requirements, please refer to the attached position description.
IMPORTANT INFORMATION
- Eligibility requirements will be checked as part of the recruitment process
- Please use your Ambulance Victoria email as your primary email contact
- Please upload all documents in PDF format
- In accordance with recruitment procedures, it is a requirement to complete probity checks including:
- Review of disciplinary and conduct records by AV Professional Standards and Behaviours Department (PSBD)
- Local area HR Check
- Reference checks with a nominated referee(s)
- Validation of credentials (where applicable)
THE PROCESS
Selection for the State Events Coordinator role will be conducted in two stages:
STAGE ONE - Written application (Resume and Cover Letter)
You will be required to upload two documents as part of your written application, which will form an integral part of the selection process and should be of a high quality including:
- Current resume (maximum 3 pages)
- A Cover Letter
When submitting your application, you will be prompted to the respond to the following questions:
- Your relevant skills and experience - what specific capabilities do you bring to the role, and how have these capabilities and your career background prepared you for success in this role?
- How would you approach gaining commitment from a group to take action when building partnerships, and how would you overcome any barriers that may impact progress?
- Your anticipated impact - Outline and describe your considerations and approach for planning and delivering AV's response to a large-scale state-wide public event, ensuring minimal impact on business-as-usual operations?
Please note: Answers are limited to 500 words each and a separate document responding to the key selection criteria is notrequired.
STAGE TWO - Formal Panel Interview
Candidates who progress to this stage will undertake a formal panel interview. Final rankings will be determined using an overall weighted score, with Stage One and Stage Two each contributing 50%.
ANTICIPATED TIMEFRAMES
Advertising Open - Thursday 4 June 2026
Advertising Close - Monday 6 July 2026
Eligibility Checks - Tuesday 7 July 2026
Notification of progression to assessment or outcome of ineligibility - Monday 13 July 2026
Application Document assessment - Wednesday 8 July 2026 - Friday 17 July 2026
Notification of outcome - unsuccessful or progression to formal panel & probity checks - Week commencing 20 July 2026
Formal Panel Interviews - Monday 27 July 2026 - Friday 31 July 2026
Outcomes Delivered - Week commencing 3 August 2026
Please note that the dates above are provisional only and are subject to change due to operational availability.
Important information
By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.
Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.
This position is classified as Schedule B under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.
The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au.
HOW TO APPLY
Applications must be submitted by 11.59pm AEST on Monday 6 July 2026. Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.
For queries, please email [email protected] quoting the job title.
At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at [email protected] and a member of our Recruitment & Selection team will be in touch.
