PROCUREMENT OFFICER
Corporate Services
Permanent Part Time, up to 72 hours per fortnight
Managers & Administrative Workers Grade 2 ($33.78 p/h, excludes allowances)
(Junior rates apply to employees aged under 19 years)
Are you highly organised, detail-oriented, and passionate about delivering efficient procurement solutions? We are looking for a Procurement Officer to play a vital role in supporting our organisation’s procurement activities across two interconnected areas: Contracts Management and Supply Services. This dynamic position is central to ensuring compliance with procurement standards, streamlining processes, and providing exceptional administrative and operational support within a complex healthcare environment.
In this role, you will manage contract registers, assist with tender documentation, and monitor compliance timelines, while also handling purchase requests, invoice matching, and fleet services. You’ll work closely with internal and external stakeholders to deliver customer-focused service and contribute to continuous improvement initiatives.
If you thrive in a fast-paced environment, have strong analytical skills, and enjoy building collaborative relationships, this is an excellent opportunity to make a meaningful impact. Join us and help drive efficient, compliant, and innovative procurement outcomes that support our organisation’s mission and values.
Our preferred candidate will be able to demonstrate that they have:
- Advanced Microsoft Office skills, especially Word and Excel.
- Procurement experience including tender preparation, maintaining purchase orders and receipting (experience in a healthcare or government department setting desirable)
- Excellent Administration skills
- Strong written communication, producing clear, professional reports and correspondence.
- Ability to manage confidential information with discretion and integrity.
- Reliable and professional approach to work.
- Accurate minute-taking, capturing key discussions and decisions.
Strong organisational and time management skills, with the ability to meet deadlines and manage competing priorities.
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The following experience/qualifications would be considered advantageous:
- Experience with data entry and contract management systems;
- Business Administration qualification (Cert III/IV or Diploma) or 2+ years relevant experience;
- Knowledge of FMIS Oracle or similar systems;
- Minimum 2 years in healthcare or similar administrative setting. Desirable;
- Familiarity with Health Share Victoria and government procurement frameworks (ICN, LIDP, Modern Slavery, Social Procurement);
- Understanding of privacy legislation and document control practices;
- Ability to engage effectively with executives and key stakeholders.
IMPORTANT: Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.
About our organisation
The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.
West Gippsland Healthcare Group staff benefits include:
- Flexible working arrangements
- Professional development
- Access to employee assistance program
- Salary packaging
- Free Parking.
Working with us
All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six-month probationary period applies to all new appointments.
Further details and how to apply
Further information is contained in the . Applications are to be submitted by selecting 'Apply Now' and should include a current CV, response to the key selection criteria (as outlined in the ) and a covering letter. Shortlisted applicants will be asked to provide at least 2 professional referees. If you have any further queries, please contact Maria Mabitad, Supply Manager on 5623 0827 ([email protected]) or Nina Axaris, Contracts Manager on 5623 0763 ([email protected])
Applications close: 16 August 2026* (applications may close earlier)
- Applications will be reviewed as they are received. This position will remain open for a minimum of 14 days from the date of advertisement and may close earlier than the listed closing date if a suitable candidate/s are identified.
As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.
As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.
