Role: Site Administrator
Report to: Site Head
Location: Virginia, Brisbane
Contract: Permanent
You’ve built experience, now use it where bold ideas meet real impact. At Opella, we’re challenging how self-care works for millions of people and need leaders and experts ready to shape what’s next. As a Site Administrator, you’ll bring your skill, your curiosity and your drive to make health simpler, smarter and more human.
Role Summary:
To oversee Manufacturing & Supply administration and support to the operations and senior leadership team to ensure that all information and support functions are maintained in an efficient manner and communication across the team is provided.
Main Responsibilities:
- Provide secretarial and administrative support to the Operations and Senior Leadership Team
- Performance data collation and monthly reporting to allow for Managerial interpretation and action in monthly team meetings
- Responsible for the coordinating meetings, conferences, compiling of meeting minutes and distributing in a timely manner.
- Invoicing for site utilities and labour hire ad hoc SLT expenses
- Uniforms– ordering, delivering, invoicing, budgeting control and supplier reviews
- Engagement – assisting with positive morale & culture building
- Events coordination – promotion and planning of all site events – family day, Christmas events, engagement committee events
- Communications - coordinate all site communications including monthly newsletter, team meetings, Viva Engage and cascading of information from Global and Region
- Prepare documents including site related videos, word processing, power point presentations; excel reports, etc. (including training manuals, documents).
- Co-ordinate travel and accommodation bookings for operations & Senior Leadership Team for off-site leadership events
- Raising of Purchase Requisitions in SAP purchase orders and goods receipts
- Minutes from meetings (distributed, recorded and agenda items followed up)
About You:
To excel in this role, you will need to have:
- Skills
- Good time management and prioritisation
- Video compilation
- PowerPoint
- Word
- Excel
- SAP
- Attention to detail
- Excellent verbal & communication skills
- Experience
- Previous administration or coordinator role
- Events/project coordination experience
- Reception
- Data Entry
- Excellent PC Skills (Microsoft Office Package including Microsoft Outlook)
- Accurate & efficient keyboard skills
- High level of organizational & administrative skills & ability
- Strong communication skills & well-developed interpersonal skills
- Knowledge of FMCG/Manufacturing industry an advantage
- Key Challenges
- The ability to communicate with staff at all levels
- Customer drive and focus
- Maintaining productive working relationships with and providing support to the Operations teams on site
- Ability to work under pressure
- Self-motivated and uses initiative
- Strong team player who adopts continuous improvement approach
- Sets high personal standards for quality of work and level of service provided
- Managing competing priorities
- Keeping stakeholders engaged and motivated while holding them accountable
Pursue progress, discover extraordinary. Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
This is more than the next step in your career; it’s a chance to lead change and help reinvent self-care for the world. If you’re ready to challenge, inspire and deliver impact that matters, we’re ready for you. We are challengers. We are Opella.
Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.
About Us:
Opella is the self-care challenger with the purest and third-largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.
Our mission is to bring health in people’s hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting.
At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers. Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
As a globally certified B Corp company, we are active players in the journey towards healthier people and planet. Find out more about our mission at www.opella.com .
