The purpose of the role is to provide administrative services to the Area and staff. The Administration Support Officer, under the direction of the Executive Director, Area, will work closely with the Administration Officer and the School Improvement Project Support Officer to ensure required supports are provided across the Area.
About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Division
The Schools & Regional Services group is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi-disciplinary teams work collaboratively across the Area to:
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deliver high quality education and early childhood services that are responsive to local needs
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improve early childhood service and school outcomes and performance across the Area.
About the Role
Full-time, fixed term role in the Department of Education Ballarat Regional Office until 11 Oct 2026.
The purpose of the role is to provide administrative services to the Area and staff. The Administration Support Officer, under the direction of the Executive Director, Area, will work closely with the Administration Officer and the School Improvement Project Support Officer to ensure required supports are provided across the Area.
The role is critical to the effective operations of the Department. The role involves periods of sustained independent work, as well as frequent and varied contact with members of the Department and community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff. The officer will demonstrate discretion, confidentiality and initiative in the performance of their tasks.
This includes delivering the below supports with guidance:
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Support of office/facilities management, including fleet services.
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Records management, including administration of Area SharePoint sites.
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Procurement, including hospitality, travel, office supplies and general invoice processing.
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General administration support including reception, meeting and event support.
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Program administration support.
Attributes
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Organisation and attention to detail
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Ability to work collaboratively and contribute to positive working environments.
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Ability to utilise various tools to complete tasks in line with departmental policies and processes.
Desirable Qualifications and Experience
Relevant administration experience.
Further Information
For more details regarding this position please see attached position description.
You application should include a cover letter that briefly addresses the key selection criteria (no more than 2 pages) and your CV.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact
Jen Winter, Executive Director, Central Highlands Area via
03 8766 5643 or
[email protected].
Preferred applicants will be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 7th July 2026
