SC1 Outstanding financial management skills and demonstrated experience in Department of Education financial processes and procedures, including the capacity to analyse, prepare and provide advice on financial reports, budgets and strategic financial planning.
SC2 Proven ability to build, lead and develop a highly efficient and effective administration team, fostering a positive and cohesive culture, prioritising workflows, and implementing change and continuous improvement initiatives when required.
SC3 Outstanding proficiency in the use of Department of Education systems, including CASES21, EduPay, AIMS, SRP Portal and EduSafe Plus, with the capacity to utilise these systems to support effective school operations and compliance requirements.
SC4 Demonstrated understanding of contemporary human resources management practices, with extensive knowledge of the Victorian Government Schools Agreement (VGSA) and Victorian Early Childhood Teachers and Educators Agreement (VECTEA), particularly in relation to recruitment, workforce planning, leave management and employee conduct matters.
SC5 Demonstrated ability to contribute to strategic decision-making within a school setting through the provision of high-quality advice, information and recommendations to the Principal Team, School Leadership Team and School Council.
SC6 Proven capacity in facilities management, contract negotiation, and the management of service agreements and compliance requirements.
SC7 Outstanding professional integrity, interpersonal and communication skills, including the capacity to build and maintain positive and productive relationships with students, staff, parents/carers and external stakeholders within a diverse school community.
School holiday attendance required but negotiable.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Deliver School Services
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Manage the design and production of school publications and documents
Finance
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Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
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Prepare funding submissions for the leadership team and school council.
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Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
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Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
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Administer government grants and other school income.
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Manage fundraising activities.
General Administration
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Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
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Provide administrative support to external service providers as required.
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Manage the processing of student admissions, registrations, enrolments and transfers.
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Provide required level of administrative support for school events, functions and projects.
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Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
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Research, plan and prepare development programs for support staff.
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Manage recruitment procedures.
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Provide authoritative advice to the leadership team on support structures and work practices.
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Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
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Manage procedures relating to employee relations issues.
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Assist in the development of human resource planning.
Manage School Resources
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Coordinate the use and maintenance of school buildings and equipment.
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Liaise and negotiate with service providers in respect to the cost and quality of services.
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Supervise the delivery of contracted services.
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Manage the development and collection of resource material at the school.
Support School Council
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Draft reports and make recommendations on operational issues.
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Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
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Develop techniques and procedures that will affect work practices beyond the work place.
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Manage a technical program with a broad scope across the school.
Kindergarten
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Develop, monitor and manage the Kindergarten budget.
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Contribute to workforce planning and staffing requirements.
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Demonstrate an understanding of, and apply, the VECTEA Agreement in employment and payroll processes.
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Manage accounts payable and accounts receivable functions for the Kindergarten.
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Prepare employment contracts and associated staffing documentation.
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Maintain accurate and up-to-date employee records and personnel files.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Miners Rest Primary School is located approximately 10km north-west of Ballarat and sits within one of the region¿s fastest-growing communities. Established in the mid-19th century, our school proudly combines a rich history with a forward-thinking approach to education, creating a welcoming and vibrant environment for students, staff and families.
With approximately 350 students across fifteen classrooms, our school offers a dynamic and engaging learning environment supported by excellent facilities. Our expansive grounds include collaborative learning spaces, a competition-sized gymnasium, Arts and Music Centre, STEM facilities and an onsite canteen. Students also enjoy access to extensive outdoor spaces, including passive learning areas, three playgrounds, two tennis courts, a basketball court, and both turf and synthetic ovals.
Our School Improvement Team, comprising the Principal, Assistant Principal and Learning Specialists, is committed to fostering excellence in teaching and learning. Supported by a dedicated team of teaching and Education Support staff, we deliver a rich and diverse curriculum that promotes high levels of student engagement, achievement and wellbeing. Specialist programs include Physical Education, Visual Arts, STEM and Performing Arts, alongside a strong school-wide commitment to Indigenous Culture from Foundation to Year 6. Teaching and learning are guided by the Victorian Curriculum and the Miners Rest Primary School Instructional Model, reflecting evidence-based and contemporary educational practices.
A unique feature of our school is the onsite Miners Rest Kindergarten, which caters for approximately 100 three and four-year-old children. As the service provider, the school is able to offer a seamless and comprehensive transition-to-school program, fostering strong partnerships with children and families from the earliest years.
We also operate our own Out of School Hours Care (OSHC) program, providing high-quality care for both kindergarten and primary-aged children. The program offers a safe, inclusive and stimulating environment that supports children's learning and development through engaging, play-based experiences.
In addition, our school-run canteen service provides fresh and convenient meal options for students, further enhancing the sense of community that makes Miners Rest Primary School.
At Miners Rest Primary School, we pride ourselves on being a supportive, collaborative and community-focused school where staff are valued, professional growth is encouraged, and every member of the team has the opportunity to make a meaningful difference in the lives of children and families.
