In-Demand executive assistant/office manager Jobs in australian capital territory

Office Manager & Executive Assistant (Space Systems)
Electro Optic Systems Pty Ltd —Symonston ACT
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Office Manager & Executive Assistant (Space Systems)
Electro Optic Systems Pty Ltd —Symonston ACT
Support onsite activities, office moves, and marketing/event coordination. It plays a critical role in ensuring leadership effectiveness through professional…
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Office Manager & Executive Assistant (Space Systems)

Electro Optic Systems Pty Ltd
Symonston ACT

Apply Now

Job Details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Organisational skills
SharePoint

Full Job Description

Posted: 15/05/2026

Closing Date: 26/06/2026

Job Type: Permanent - Full Time

Location: Symonston

Job Category: Administration and Office

The Office Manager & Executive Assistant provides high-level operational, administrative, and executive support across the Space Systems team, with a particular focus on enabling the EVP and senior leadership team.

This role combines proactive executive support with responsibility for the efficient day-to-day operation of the office. It plays a critical role in ensuring leadership effectiveness through professional coordination of schedules, communications, travel, and key deliverables, while maintaining a well-organised, safe, and high-functioning workplace environment.

The position acts as a central coordination point across internal teams and external stakeholders, requiring strong judgement, discretion, and the ability to manage competing priorities in a fast-paced environment. Details include:

Job Description

Executive Support

Provide proactive support to the EVP and senior leadership team, anticipating needs and resolving issues
Manage complex diary and inbox, aligning priorities with strategic objectives
Prepare and coordinate executive-level documents, including briefings, reports, and presentations
Support executive, board, and stakeholder meetings, ensuring accurate and timely materials
Track key actions, decisions, and act as a liaison across internal and external stakeholders

Travel, Meetings & Events

Coordinate complex meetings across multiple stakeholders and time zones
Manage domestic and international travel, including itineraries, logistics, and contingencies
Take minutes and track follow-up actions where required
Organise executive engagements, offsites, team events, and VIP visits
Support onsite activities, office moves, and marketing/event coordination

Operational & Administrative Support

Oversee day-to-day office operations and maintain a functional, professional environment
Maintain records, documentation, and SharePoint repositories
Manage expenses, purchase tracking, and corporate card reconciliations
Support onboarding and offboarding, including access and workspace setup
Act as key contact for service providers and drive improvements to admin processes

Desired Skills and Experience

Skills and Experience required:

Proven experience supporting senior executives (Executive Assistant / Office Manager level)
Strong organisational skills with the ability to manage competing priorities
Excellent communication and preparation of high-quality documents
Sound judgement, discretion, and ability to work independently
Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
Proactive, adaptable, and confident working with senior stakeholders

Apply Now

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executive assistant/office manager jobs in australian capital territory

Office Manager & Executive Assistant (Space Systems)

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Job Description

Executive Support

Travel, Meetings & Events

Operational & Administrative Support

Desired Skills and Experience

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