In-Demand Junior executive assistant Jobs in Australia

Junior Executive Assistant | Legal & Governance Group
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
- Annual leave
- Work from home
AEE1 Executive Officers to First Assistant Director-General (APS EL1 equivalent)
ASIO —Canberra ACT
- $141,066 - $157,637 a year
- Administrative experience
- In-person
- AI
- Annual leave
- Employee assistance program
3d
Junior Sales Executive
Carpet Culture Flooring Xtra —Taren Point NSW
- $60,000 - $65,000 a year
- Full-time
- Sales
- Customer service
- Computer skills
- Employee discount
Quick Apply
Assistant Director
Department of Finance —Melbourne VIC
- $131,199 - $158,879 a year
- Full-time
Human Resources, Payroll and Administration Officer - Full time Fixed Term
Government schools —Ballarat VIC
- Full-time
- Customer service
- Research
- Microsoft Office
1d
Personal Assistant to the Head of Junior School - Maternity Leave
Canterbury College —Waterford West QLD
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Commuter assistance
- Employee assistance program
Quick Apply
10h
Principal-Range 2
Government schools —Grampians VIC
- Full-time
- Education
- Teaching
1d
Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an
Peter MacCallum Cancer Centre —Parkville VIC
- $74,000 - $83,000 a year
- Full-time
- Hybrid work
- Medicine
- Customer service
- Office
- Annual leave
5d
Speech Pathologist - 0.6 Fixed Term - 6 months
Government schools —Ballarat VIC
- Part-time
- Research
- Organisational skills
- Communication skills
2d
Media Implementation Manager
Omnicom Group —Melbourne VIC
- Full-time
- Doctoral degree
- Communication skills
6d
Paid Media Manager - SEM/Social
Omnicom Group —Sydney NSW
- Full-time
- Doctoral degree
- Communication skills
- Employee assistance program
Occupational Therapist - 0.6 Fixed Term
Government schools —Ballarat VIC
- Part-time
- Research
- Organisational skills
- Communication skills
1d
Senior AI Deployment Strategist - Melbourne, Canberra
Mistral AI —Melbourne VIC
- Full-time
- AI
Senior Associate, Corporate M&A – Energy, Resources & Critical Minerals
Allens —Brisbane QLD
- Full-time
- Hybrid work
- Management
- Business development
- Health insurance
- On-the-job training
14d
Legal Studies Classroom Teacher
Government schools —Melbourne Northern Suburbs VIC
- Full-time
- University
- Leadership
- Communication skills
12h
Reserves Men’s Football Coach
Northern Football Netball League —Greensborough VIC
- Management
- Recruiting
- Leadership
Leading Teacher - Senior School - Applied Learning
Government schools —Melbourne Western Suburbs VIC
- Full-time
- University
- Presentation skills
- Leadership
10d
Telehealth Speech and Language Consultant
MHNSF Pty Ltd —Penrith NSW
- $40,000 - $50,000 a month
- Full-time
- Master's degree
- Education
- Bachelor's degree
- On-the-job training
Quick Apply
Speech and Language Consultant
MHNSF Pty Ltd —Penrith NSW
- Full-time
- Education
- Bachelor's degree
- First Aid Certification
- On-the-job training
Quick Apply
Speech and Language Consultant PT
MHNSF Pty Ltd —Penrith NSW
- Part-time
- Education
- Bachelor's degree
- First Aid Certification
- On-the-job training
Quick Apply

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Junior Executive Assistant | Legal & Governance Group

Macquarie Group Limited -
Sydney NSW

Apply Now

Job Details

Permanent | Full-time

Benefits

Matched giving program
Annual leave
Work from home
Parental leave
Employee assistance program
Paid volunteer leave
Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Administrative experience
Organisational skills
Document management
Document management systems
Communication skills

Full Job Description

Join the Central Legal and Governance Group supporting directors across various teams including Brand and Reputation, Technology and Commercial, and Group Insurance. These teams ensure Macquarie operates within a strong legal and governance frameworks, enabling the organisation to navigate complex global legal landscapes

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

In this role, you will provide high-quality administrative and operational support to a central, Australian-based legal team with diverse practice areas and support needs.You will provide administrative support including managing diaries; preparing, formatting; editing and executing documents; maintaining filing and document management systems (including version control and shared drives); preparing and updating presentations; processing invoices and expenses with strong attention to accuracy and identifying discrepancies; coordinating meetings and events; booking travel; onboarding new starters; supporting critical collaboration tools and expense management platforms; assisting with IT needs; proactively supporting day-to day team operations, among other administrative tasks.

What you offer

2-3 years' of experience in administrative support preferably in a Law Firm or inhouse legal team
A proactive, can-do attitude and strong communication skills, including with senior stakeholders
Exceptional organisational skills and the ability to maintain confidentiality and discretion when handling sensitive information
Confidence exercising judgment on routine matters and escalating issues with a proposed solution
Strong document and information management skills, including filing, version control and maintaining orderly shared drives
Confidence editing and formatting documents and presentations (Word and PowerPoint) to a professional, business ready standard
Familiarity with expense management, vendor billing processes and collaboration tools, with an eye for identifying inconsistencies or issues.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

1 wellbeing leave day per year
Up to 5 additional service bonus leave days per year
Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
2 days of paid volunteer leave and donation matching
Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
Access to a wide range of salary packaging options
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
Hybrid and flexible working arrangements, dependent on role
Reimbursement for work from home equipment

About the Legal Governance Group

Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.

Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

Apply Now

Refine Your Search

junior executive assistant jobs in australia

Junior Executive Assistant | Legal & Governance Group

AEE1 Executive Officers to First Assistant Director-General (APS EL1 equivalent)

Junior Sales Executive

Assistant Director

Human Resources, Payroll and Administration Officer - Full time Fixed Term

Personal Assistant to the Head of Junior School - Maternity Leave

Principal-Range 2

Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an

Speech Pathologist - 0.6 Fixed Term - 6 months

Media Implementation Manager

Paid Media Manager - SEM/Social

Occupational Therapist - 0.6 Fixed Term

Senior AI Deployment Strategist - Melbourne, Canberra

Senior Associate, Corporate M&A – Energy, Resources & Critical Minerals

Legal Studies Classroom Teacher

Reserves Men’s Football Coach

Leading Teacher - Senior School - Applied Learning

Telehealth Speech and Language Consultant

Speech and Language Consultant

Speech and Language Consultant PT

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