Job description
Agency Department of Logistics and Infrastructure Work unit Regions
Job title Senior Executive Assistant Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $90,946 - $95,468 Location Alice Springs
Position number 16242 RTF 349397 Closing 06/07/2026
Contact officer Perlie Clarke, Executive Officer on 08 8946 5188 or [email protected]
About the agency https://dli.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349397
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide high level executive, corporate, administrative, and secretarial support to the General Manager Regions. This role is
the first point of contact for the General Manager’s office and is responsible for executive co-ordination of information from
various sources across the division and department, including the regions, to ensure divisional priorities are met.
Context statement
The Regions division brings together key functions that facilitate efficient, safe, agile logistics and infrastructure solutions.
These include the development, construction, and maintenance of government infrastructure.
Key duties and responsibilities
1. Provide a high level of administrative support to the General Manager and the leadership team. Record, track, and oversee
the timely movement and processing of correspondence through the General Manager’s office including initiating follow
up action on Ministerial and other matters to ensure deadlines are met.
2. Anticipate the needs of the General Manager including coordinating and providing relevant papers, briefings prior to
meetings and preparing correspondence of a routine nature for the General Manager’s endorsement / approval.
3. Monitor the General Manager’s emails, correspondence, and calendar, carry out appropriate records management and
routine procurement / purchases, as necessary. Arrange meetings, travel and events as required.
4. Provide advice and assistance to divisional staff in the preparation of high-quality documentation for the General
Manager including coordinating the monthly reporting requirements across the division. Investigate and undertake
assigned research tasks as required.
5. Draft correspondence, handle filing, screen telephone calls and visitors, and coordinate scheduling of appointments and
meetings. Additionally, prepare and distribute publications and arrange travel logistics for the Executive.
6. Provide secretariat support and administration in relation to meetings as required, including in the absence of the
Executive Officer.
7. Work as an integral part of the team to support the timely delivery of divisional priorities.
Selection criteria
Essential
1. High level experience working in an administrative support role within an executive environment with a proven ability to
exercise sound judgement, particularly in respect to confidential or sensitive matters.
2. Demonstrated exceptional interpersonal, verbal, and written communication skills which result in being able to
communicate professionally, tactfully, and effectively at all levels.
3. High level computer skills with experience in procurement, records management and travel systems, sound writing ability
and demonstrated attention to detail and accuracy.
4. Self-motivated and proactive with highly developed organisational and time management skills. Ability to assess and
prioritise matters to effectively manage the General Managers deadlines and multiple tasks with competing deadlines
while working autonomously and planning for upcoming priorities i.e. events.
5. Ability to use initiative and be innovative and flexible in response to achieving outcomes, undertake research and initiate
engagement with stakeholders to appropriately action tasks. Ability to make recommendations regarding appropriate
action to senior officers.
