Job description
Agency Department of Education and Training Work unit Schools and Regions
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Alice Springs
Position number 46654 RTF 354081 Closing 25/08/2026
Contact Officer Belinda Pearson, Senior Director Education on 08 8951 1653 or [email protected]
About the agency https://education.nt.gov.au/homepage
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354081
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative and secretariat support to the Executive and work unit, including
administrative coordination and Ministerial Liaison support.
Context statement
This position is part of the Schools and Regions Team, based in the Alice Springs regional office, and reports to the Senior Director
Education. It supports the delivery of education services across the Central Region, which includes approximately 4,500 students
in 34 government schools and programs located across Alice Springs and remote areas of Central Australia.
Key duties and responsibilities
1. Provide comprehensive administrative and secretariat support to an executive which may include:
- managing multiple email inboxes, diaries, meetings, and travel arrangements
- monitoring all communication channels in and out of the Executive’s office, including telephone and email enquiries,
screening calls and delivering and responding to messages in a timely manner
- maintaining appropriate administrative systems, registers, processes, databases, and record management
- providing high level secretarial support including minute taking and logistical support to working groups, committees, and
events/functions
- ensure high quality products and the management of effective and efficient workflows within the unit.
- managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
- supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within
the agency, the Minister’s office, external stakeholders, and the general public.
Selection criteria
Essential
1. Demonstrated experience in providing administrative and secretariat support to an executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Prior experience operating in a fast-paced environment with strong organisational and time management skills; with the
flexibility to manage changing priorities, meet deadlines, and work independently under pressure.
3. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and records management systems (TRM)
with a willingness to adopt new technology.
4. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)
with a diverse group of stakeholders and build positive working relationships with other executives and staff.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.
Further information
1. The successful applicant must have no significant criminal record confirmed by a Police Criminal History check and have, or be
in the process of obtaining a current Working with Children Card.
2. Under the Standardised Role and Recruitment program applications found “suitable but unsuccessful” may be given future
consideration for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration
may opt out if contacted by Workforce Relations. Applicants should familiarise themselves with the NTPS Capability
Framework (CF) which applies to all NTPS employees. CF 4 outlines what capabilities are required for this vacancy. The CF is
available here.
