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Principal Facilities Operations Assistant

Munich Re -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Power BI
Microsoft Excel
Management
Administrative experience
SharePoint
Security
Budgeting
Leadership
Communication skills

Full Job Description

Location Sydney, Australia Job type Full-Time Work mode Hybrid Job level Professional Job ID 13060 Company Munich Re Employment type Regular Area of expertise Services & Support Functions

Real Estate & Services (RES) division is responsible for Munich Re’s Corporate real estate portfolio, Capex Projects and Office operation and maintenance services. These includes real estate contract and leasing, facilities management, security measures, front desk services, Non-IT company asset management, transport services and general staff services, with the aim of supporting the business in the pursuit of achieving its goals and growth ambitions.

You will be responsible for the overall operation of facilities and services in our Sydney office within Munich Re APAC MEA portfolio. You will ensures the effective delivery of hard and soft services to support business operations. Your role will involve managing budgets, supervising and collaborating with facilities teams (both internal and external), including interacting and managing internal stakeholders.

Your Role

Facilities Operations

Responsible for day-to-day facilities operations, including but not limited to maintenance, cleaning, security, space planning, office food & beverage services
Provide hospitality support for internal meetings and events when required. The Exec Assistance retains ownership and accountability for planning, supplier engagement and catering orders. If needed, RES will act as an additional resource to assist with preparations on the day.
Oversee minor repairs and faults both building and mechanical (using external vendors)
Manage preventative maintenance bookings and arrangements with service providers
Ensure buildings and infrastructure are maintained to the highest standards of safety, functionality, and presentation
Manage regular site audits and risk assessments, and implement corrective actions as needed
Support facilities projects, including refurbishments, office moves, and capital works
Demonstrate strong due diligence in reviewing facilities operations, maintenance practices, and vendor performance to ensure compliance and efficiency

Front of House & Access Management

Responsible for the smooth operation of Reception / Front of House Meeting room management including concierge, mail and courier services
Oversee the management of locker access, access cards and guest Wi‑Fi access for guests, as well as visitor access codes for guest parking entry
Manage RES related complaints/requests; monitor meeting room bookings

Space, Occupancy & Event Support

Manage space planning (embedded in facilities operations)
Assist in coordinating catering requests (to be managed by respective team EA)

Staff Services & Office Supplies

Oversee staff services including Stationery, office refreshment and all office supplies

Records & Administrative Services

Responsible for off‑site record management and document disposal services
Oversee the capture and keep records for tracking all relevant office services activities (facility tickets) from start to completion

Vendor & Landlord Management

Manage relationships with external service providers, ensuring contract compliance, service quality, and cost‑effectiveness
Manage relationships with landlords’ property/facility operation team
Coordinate and collaborate with other shared/enabling service divisions to ensure business needs are met

Budgeting & Cost Optimization

Develop, monitor, and manage regional facilities and services budgets in conjunction with the Head of RES, APAC MEA
Identify and implement cost‑saving initiatives without compromising service quality

Data, Reporting & Insights

Manage staff access data on a regular basis for statistical and planning purposes
Use data analysis and trend evaluation to support informed decision‑making and present strategic recommendations

Business Continuity & Risk

Business continuity management – oversee framework and plans in conjunction with the Business Continuity Manager
Conduct regular site audits and risk assessments, and implement corrective actions as needed (cross‑referenced with Facilities Operations)
Support Corporate Security as Local Security Contact (LSC)

Governance & Global Alignment (Munich Re RES)

Alignment of practices to Munich Re Global Real Estate and Services (RES) standards, requirements and best practices
Reporting to regional and global RES on security matters, leasing agreements, and general expenditure

Sustainability & Non‑Financial Reporting

Responsible for own operations environmental sustainability targets
Completion of non‑financial sustainability reporting (Sphera) to MRM

Your Profile

Experience in Facilities Management, Events Management, or a related field preferred or experience in corporate real estate and services within a corporate environment
Self-starter with strong initiative, leadership and team collaboration skills
Knowledge of health and safety, security regulations and building compliance standards
Experience managing budgets and delivering cost-effective solutions
Experience with event coordination and support
Skilled in vendor management
Excellent organisational, communication, and problem-solving abilities
Experience with customer experience initiatives
Proficient in MS 365 applications of Word, Excel, PowerPoint, SharePoint and MS Teams; Power BI skills would be an advantage
Strong administrative skills and attention to detail
Proven ability to navigate ambiguity and uncertainty, and use professional judgement
Experience in a regulated or critical environment (e.g., insurance, legal, finance) is a plus
Direct or indirect leadership experience

At Munich Re, we embrace, and value, the interaction of diverse backgrounds, experiences, perspectives and thought. This interaction is our foundation. Of our open culture and spirit of partnership. Of how our teams are built and cultivated. Of how we are supported and developed. And at the center of this interaction is each of us.

Your Benefits

With us, you get more than just an exciting job. Enjoy a wide range of employee benefits tailored to your wellbeing and development. Please note that regional differences may apply.

Competitive Salary

We provide fair and competitive compensation that reflects your performance and commitment.

Company performance-based Incentives

In addition to your salary, our variable compensation approach allows you to share in Munich Re's success.

Recognition and Special Rewards

We recognise outstanding individual contributions through a variety of targeted rewards and incentives.

Retirement Planning

We support your long-term financial wellbeing with retirement solutions aligned with local regulations.

Inclusive Workplace Culture

We foster a respectful, inclusive, and values-driven environment.

Learning & Development

We offer tailored learning opportunities with a strong focus on core skills and business-critical knowledge.

Work-Life-Balance

Supporting your ability to balance family, leisure, and your career.

Health & Wellbeing

We support your physical and mental health through a range of programs and activities in each location.

Apply Now

Refine Your Search

principal facilities operations assistant jobs

Principal Facilities Operations Assistant

Assistant Principal - Inclusion and Daily Operations

Assistant Principal Operations -Range 2

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Principal-Range 2

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Business Manager

Inclusion Assistant

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2027 Campus Assistant Principal - Assistant Principal-Range 2

Assistant Principal-Curriculum Leader

Human Resources, Payroll and Administration Officer - Full time Fixed Term

ES - Facilities Manager - Fixed Term 1.0

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Education Assistant - Special Needs

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General assistant - Fulltime - Ongoing - Glenwood High School

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