In-Demand assistant to vice president Jobs in victoria

Executive Assistant to Executive Vice President - Group Operations
IXOM —East Melbourne VIC
- Microsoft Outlook
- Microsoft Office
- Organisational skills
- Employee assistance program
Assistant Vice President – Compliance APAC
Crawford & Company Australia Pty Ltd —Victoria
- Full-time
- Financial services
Quick Apply
3d
Executive Assistant
Monash University —Melbourne VIC
- $110,527 - $121,227 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Administrative experience
7d
Assistant Vice President- Consulting Banking Advisory
Genpact Australia Pty Ltd —Docklands VIC
- Full-time
- PMP
- English
- Finance
Quick Apply
Assistant Vice President Sales Engagement Manager
Genpact Australia Pty Ltd —Docklands VIC
- Full-time
- English
- Master's degree
- Administrative experience
Quick Apply
Senior Women’s Coaches
Northern Football Netball League —Greensborough VIC
- Writing skills
Research Assistant (Whole Life Design of Carbon Neutral Infrastructure)
RMIT University —Melbourne VIC
- Full-time
- Civil engineering
- Doctoral degree
- Engineering

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Assistant Vice President – Compliance APAC
Crawford & Company Australia Pty Ltd —Victoria
You are a senior compliance expert with tertiary qualifications, including AML/ CTF postgraduate qualification, and strong experience in financial services,…
Quick Apply
3d

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Executive Assistant to Executive Vice President - Group Operations

IXOM -
East Melbourne VIC

Apply Now

Job Details

Benefits

Employee assistance program
Paid volunteer leave

Qualifications

Microsoft Outlook
SAP
Microsoft Office
Calendar management
Organisational skills
SharePoint
AI
Communication skills

Full Job Description

East Melbourne, VIC, AU, 3002

Permanent

IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, helping industries, businesses, and local communities thrive.

Our products, services and solutions are used across many end markets, including dairy, agriculture, viticulture, electricity, steel, food and beverage, pulp and paper, mining and construction, and water treatment (just to name a few).

We’re seeking an exceptional Executive Assistant to provide high‑level, confidential support to our Executive Vice President, Group Operations, a key member of IXOM’s executive leadership team with accountability across manufacturing and supply chain operations.

This is a trusted, hands‑on role suited to an experienced EA who thrives in pace, complexity and close partnership with senior leaders.

About your role

As Executive Assistant to the EVP Group Operations, you will be the heartbeat of the EVP’s office — managing priorities, drive for efficient time management, and ensuring seamless executive support across a broad operational portfolio.

You’ll work with senior leaders, internal and external stakeholders, and act as a professional first point of contact, enabling the EVP to focus on strategic outcomes.

Key Responsibilities

End‑to‑end executive diary and inbox management, including managing complex, fast‑changing schedules
Planning and coordination of annual and recurring Operations leadership meetings, including agendas and pre‑reads
Domestic and international travel management, with detailed itineraries
Acting as a trusted liaison between the EVP and senior internal/external stakeholders
Preparation and coordination of meeting packs, presentations and papers
Managing logistics and content for meetings, forums, townhalls and events
Processing expenses, invoices, purchase orders and maintaining memberships/subscriptions
Supporting onboarding and offboarding activities for the EVP’s leadership team
Maintaining, creating and building SharePoint sites, email distribution lists and reporting (e.g. leave reporting)
Producing accurate meeting minutes and actions, supported by AI tools
Providing ad‑hoc executive support to senior leaders as required

Who are we looking for?

You’re an experienced Executive Assistant who brings professionalism, discretion and confidence when supporting senior leaders.

You’ll likely bring:

Demonstrated experience supporting Executive or C‑suite leaders in complex environments
Strong judgement, confidentiality and discretion
Exceptional organisational skills with the ability to juggle competing priorities
Clear, polished written and verbal communication skills
Confidence engaging with senior stakeholders and cross‑functional teams
Advanced capability in diary management and travel coordination
Strong systems knowledge, including Microsoft Office (Outlook), SAP, Concur or similar tools
A proactive mindset — anticipating needs and solving problems before they arise

Why join IXOM?

Competitive salary and strong recognition program
Grow your career - Education assistance and clear pathways for secondments and promotions.
Flexible working options (4 days in the office) paid volunteering leave and a genuine commitment to workplace giving and diversity.
Access to a comprehensive Employee Assistance Program and an industry-leading wellbeing program.

This role offers genuine exposure to executive decision-making in a business with scale, complexity and impact.

To Apply

If you’re a highly capable Executive Assistant looking to partner closely with a senior executive and make a real difference behind the scenes, we’d love to hear from you.

Our Process

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact our Talent Acquisition team.

Apply Now

Refine Your Search

assistant to vice president jobs in victoria

Executive Assistant to Executive Vice President - Group Operations

Assistant Vice President – Compliance APAC

Executive Assistant

Assistant Vice President- Consulting Banking Advisory

Assistant Vice President Sales Engagement Manager

Senior Women’s Coaches

Research Assistant (Whole Life Design of Carbon Neutral Infrastructure)

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