Competitive base salary from $68,169 for Ward Clerks (Administration Officer – Level 4) as per the Enterprise Agreement + 12% Superannuation + access to salary packaging via Maxxia to maximise your take home pay (including venue hire, meals, entertainment and novated leasing).
Be part of Australia's only university-owned academic health precinct where professional development, ongoing education and career progression are supported and encouraged.
Permanent Full-Time position available — be part of a brand-new Step-Down Cardiology & Day Stay Unit from inception.
Ward 4 East, Macquarie University Hospital, Wallumattagal Campus, North Ryde.
Be the operational heartbeat of a brand-new cardiac unit, coordinating care behind the scenes
Are you an experienced Ward Clerk who thrives in a fast-paced acute healthcare environment? Macquarie University Hospital is launching Ward 4 East, a purpose-built Step-Down Cardiology and Day Stay Unit, and we are looking for a dedicated Ward Clerk to be a foundational member of this exciting new team on a permanent full-time basis.
This is a unique opportunity to help establish the administrative operations of a newly created cardiac unit from the ground up. You will be the central coordination point for the ward, supporting the multidisciplinary cardiology team to deliver exceptional patient care across an 8-bed monitored step-down ward, 8 shared Day Stay rooms, and 15 private inpatient rooms.
If you are highly organised, an excellent communicator, and passionate about supporting patient-centred care in a specialist cardiac environment, we'd love to hear from you.
About the Role
Reporting to the Nurse Unit Manager of Ward 4 East, you will provide efficient administrative and clerical support that is integral to the smooth operation of the unit. Key responsibilities include:
Providing reception and clerical support to the nursing and multidisciplinary teams, acting as the first point of contact for patients, families, medical staff, and visitors.
Maintaining accurate patient records, admissions, transfers, and discharges within electronic medical record systems.
Coordinating patient bookings, transport requests, and appointments as required.
Supporting daily ward operations and patient flow within the cardiology and recovery areas.
Liaising with medical staff, bed management, allied health, and support services to facilitate efficient care coordination.
Managing ward phone calls, emails, and enquiries in a professional and timely manner.
Monitoring and maintaining ward supplies, stationery, and stock levels.
About Us
Macquarie University Health is a trailblazer in healthcare, education and research. Australia's first and only fully integrated academic health sciences centre brings together Macquarie University Hospital, Clinics and the Faculty of Medicine, Health and Human Sciences at Macquarie University. We foster a collegiate environment and hold a deep commitment to diversity, equity, and inclusion. At Macquarie University Hospital, you will work within a culture that champions innovation, collaboration, and compassionate, patient-focused care.
About You
You are a highly organised and proactive administrator with experience in a healthcare environment. You bring outstanding communication skills, a calm and professional manner under pressure, and a genuine commitment to supporting clinical teams and ensuring patients have a positive experience.
Selection Criteria
Previous administrative or ward clerk experience within a healthcare environment.
Strong organisational and time management skills with the ability to manage competing priorities in a fast-paced clinical environment.
Excellent communication and interpersonal skills with a high level of professionalism and customer service.
Proficiency in computer systems and electronic medical records.
High level of accuracy and attention to detail.
Ability to work collaboratively within a multidisciplinary team.
Understanding of medical terminology and/or previous experience in a cardiology, acute care, or procedural ward environment (desirable).
How to Apply
To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria (above).
Applications Close: Sunday, 5th July 2026, 11:59pm AEST
**We reserve the right to progress or not proceed with applications prior to the closing date, and to close the advertisement early if required**
**Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights**
For general enquiries, please contact Bill Egarchos, Talent Acquisition Consultant, [email protected]
Why Join Us?
You'll play a key role in shaping the future of integrated healthcare in Australia. You'll join a supportive, collaborative team that is committed to delivering innovative, patient-centred care backed by world-class research and teaching.
At Macquarie University Health, we know working together leads to better health outcomes. This happens when clinicians, researchers, students and staff unite to improve lives through compassionate, coordinated, effective care that is centred around the patient. We are celebrating our 15-year anniversary.
As Australia's first fully integrated academic health precinct on a university campus, we translate research into faster diagnoses, better treatments and integrated, evidence-based recovery pathways. In this environment, our students receive unique, hands-on learning experiences. That's how we Heal. Learn. Discover. ™
We offer fantastic range of Employee Benefits including:
Salary sacrifices options and excellent salary packaging benefits (including venue hire, meals, entertainment and novated leasing) so you have great potential to maximise your income working for us
Post graduate study and ongoing education support through scholarship programs
Macquarie University Childcare at a reduced staff rate
Extensive Macquarie University facilities including sporting facilities, gym and pool
More information about our employee benefits can be found here.
Pre-Employment Checks
Macquarie University Health cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to Macquarie University Health.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
05/07/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Learn More
Discover the unique career opportunities we can offer by visiting our Careers Page.
