In-Demand project assistant Jobs in cairns, qld

Administration Assistant
Jet Aviation —Cairns QLD
- $65,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Employee assistance program
10d
Assistant Store Manager
TK Maxx —Cairns QLD
- Full-time
- Customer service
- Leadership
- Communication skills
Facilities and Maintenance Officer - St Therese's School, Bentley Park
Catholic Education Cairns —Cairns QLD
- $34.17 - $35.62 an hour
- Full-time
- Working with children
- Education
- Annual leave
- Parental leave
9h
Storeman/Warehouse Assistant - Cairns
Reece Group —Portsmith QLD
- Weekend availability
- Customer service
- Plumbing
- Retail sales
- Annual leave
- Parental leave
Curriculum Middle Leader - Humanities and Social Sciences - St Monica's College
Catholic Education Cairns —Cairns QLD
- $86,600 - $144,259 a year
- Full-time
- Accounting
- Annual leave
- Parental leave
2d
Village Manager
Compass Group Australia —Cairns QLD
- 12 hour shift
- Management
- Analysis skills
- Leadership
- Free food
6d
Assistant Technical Officer
AECOM —Cairns QLD
- Full-time
- Hybrid work
- Senior Secondary Certificate of Education
- Associate degree
- Civil Engineering
LABOURER / TRADES ASSISTANT
Alchemy All Metal —Portsmith QLD
- Part-time
Trade Assistant
Griffin Marine Services —Cairns City QLD
- Temporary
- Power tools
- Hand tools
- Paid training
- On-the-job training
Quick Apply
Warehouse Assistant
DuluxGroup —Bungalow QLD
- Part-time
- Customer service
- Forklift
- Microsoft Office
- Parental leave
- Employee assistance program
Special Class Welders - Aluminium
Griffin Marine Services —Cairns QLD
- Up to $55 an hour
- Full-time
- Hybrid work
- Welding
- Communication skills
Quick Apply
Painter / Blaster - QLD
Griffin Marine Services —Cairns QLD
- Overtime
- Paid training
Quick Apply
Coded Welders - Aluminium
Griffin Marine Services —Cairns QLD
- $45 - $55 an hour
- Full-time
- Hybrid work
- Welding
- Communication skills
Quick Apply
Marine Auto Upholsterer / Insulator
Griffin Marine Services —Cairns QLD
- Full-time
- Hybrid work
- Communication skills
Quick Apply

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Administration Assistant

Jet Aviation -
Cairns QLD

Apply Now

Job Details

$65,000 - $70,000 a year
10 days ago

Benefits

Employee assistance program

Qualifications

Microsoft Excel
Microsoft Outlook
ERP systems
Financial report writing
Microsoft Office
Administrative experience
Leadership
Communication skills

Full Job Description

Location: Cairns, QLD, AU

Flexible Work Arrangement: Onsite

Job Category: Aircraft Maintenance Repair & Overhaul (MRO)

Career Level: Professional

Requisition Id: 5961

Your Opportunity

The Administration Assistant (AA) is responsible for coordinating and administering operational projects, governance activities, financial controls, and business improvement initiatives across Cairns Base Operations.

The role provides project administration and program coordination support for enterprise and operational initiatives, ensuring effective planning, documentation, reporting, stakeholder engagement, financial oversight, and compliance with organisational governance requirements.

Acting as a central coordination point between operational, technical and corporate functions, the position supports the successful delivery of projects and continuous improvement initiatives by maintaining project controls, monitoring progress, facilitating communication, and ensuring accurate and auditable records are maintained.

Annual Salary from AUD$65,000 - $70,000 + Super

Your Responsibilities

Coordinate and administer operational and business improvement projects across Cairns Base Operations.
Maintain project documentation, action registers, risk registers, schedules, milestones and project records.
Monitor project progress and support delivery of agreed project objectives, timelines and outcomes.
Coordinate project meetings, prepare agendas, record actions and track completion of deliverables.
Support planning, implementation and monitoring of operational, governance and transformation initiatives.
Facilitate communication and information flow between stakeholders to support project delivery and business objectives.
Prepare reports and business documentation for management review and decision-making
Ensure project records, approvals and supporting documentation are maintained in accordance with operational governance requirements.
Support audit readiness through accurate record keeping and document control practices.
Administer Aircraft Maintenance (MRO) and Avionics Aircraft Service Request processes, ensuring compliance, accuracy and timely completion.
Review and process subcontractor, freight and project-related invoices, ensuring appropriate allocation of costs and compliance with approved procedures.
Maintain project documentation, audit trails, and implement live tracking systems (e.g., Smartsheets, ERP integration) to provide real-time visibility of project and operational performance.
Coordinate activities between operational teams, Finance, Accounts Payable, Credit Control, Procurement, Supply Chain, PMO and external stakeholders.
Support procurement initiatives through administration of documentation, reporting and process governance activities.
Assist with implementation of business improvement initiatives aimed at improving operational efficiency, governance and financial performance.
Support development and maintenance of administrative and project management frameworks, procedures and process documentation.
Contribute to process improvement initiatives through analysis, documentation and implementation of enhanced administrative and project controls.
Identify opportunities to improve workflow efficiency, reporting accuracy and governance outcomes.
Ensure all activities are conducted in accordance with company policies, Local Area Procedures, Quality, WHS and Environmental Management Systems.
Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network.
Undertake reasonable duties as assigned by the Line manager which are appropriate for the qualification and skill level.
Demonstrated experience in project administration, business administration or operational coordination within a complex business environment.
Experience coordinating multiple activities, stakeholders, priorities and deadlines.
Strong organisational, planning and documentation skills.
Experience maintaining project documentation, registers, reports and governance records.
Well-developed stakeholder engagement and communication skills.
Ability to analyse information and prepare reports for management decision making.
Experience working with ERP systems and Microsoft Office applications, including Excel.
Understanding of governance, compliance and continuous improvement principles.
Ability to work collaboratively across multiple operational and corporate functions.
Experience supporting financial administration and reporting activities.

What will help you too Succeed

Broad knowledge of large business Administration requirements.
People Leadership Skills in an office environment.
Experience working in a Business Administration capacity at supervisory level.
Well-developed team skills including Collaboration, Coaching and mentoring colleagues.
Computer Literate in Enterprise Resource Planning (ERP) Systems & Microsoft Outlook, Excel etc.
Relationship Management with the influence to achieve results from employees
Experience in a Customer Focused Work environment with multiple priorities and project deadlines.

Why Jet Aviation?

A competitive remuneration package
Training and development opportunities
Local, National and International opportunities
Annual Flu Vaccination program
Employee Assistance Program
Friendly team environment

How to Apply?

Your application must consist of the following:

Acknowledgement that you have a current legal right to work in Australia;
A cover letter (1-2 pages max) outlining your previous skills and experience relative to the role;
A copy of your updated resume.

Please note: If you are currently a Jet Aviation Employee, please apply via your employee JA SuccessFactors under 'Careers'.

Apply Now

Refine Your Search

project assistant jobs in cairns, qld

Administration Assistant

Assistant Store Manager

Facilities and Maintenance Officer - St Therese's School, Bentley Park

Storeman/Warehouse Assistant - Cairns

Curriculum Middle Leader - Humanities and Social Sciences - St Monica's College

Village Manager

Assistant Technical Officer

LABOURER / TRADES ASSISTANT

Trade Assistant

Warehouse Assistant

Special Class Welders - Aluminium

Painter / Blaster - QLD

Coded Welders - Aluminium

Marine Auto Upholsterer / Insulator

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