In-Demand Program administrator Jobs in Thomastown, Vic

Legal Administrator
FB Rice —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
8h
RSA Support Specialist
Defence Bank —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Financial services
Quick Apply
20h
SD-WAN / SASE Architect & Consultant
Accenture —Melbourne VIC
- Full-time
- Azure
- AWS
- AI
5d
SD-WAN / SASE Operations Engineer
Accenture —Melbourne VIC
- Full-time
- Azure
- AWS
- Scripting
5d
IT Engineer - Cloud & Entra ID
Yarra Trams —Melbourne VIC
- Azure
- Microsoft Office
- Parental leave
- Employee assistance program
7d
Cyber Security Fraud & Identity Engineer
LeavePlus —East Melbourne VIC
- Hybrid work
- Azure
- Management
- DevOps
- Annual leave
11d
Cloud R Analyst
Epicor —Melbourne VIC
- Weekend availability
- Azure
- Management
- Computer Science
13d
Senior Salesforce Developer — Service & Loyalty
Mecca Brands Pty Ltd —Richmond VIC
- Full-time
- Azure
- Management
- Customer service
14d
Intensive Care Unit - First Year Consultant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- ICU experience
Lead Pharmacist (Grade 4) - Advanced Therapies
Victorian Government —Melbourne VIC
- $127,535 - $148,309 a year
- Full-time
- Research
Senior Tax Governance and Operations Manager Hybrid
Hostplus —Melbourne VIC
- Full-time
- Financial services
- Business
- Accounting
- Wellness program
- Parental leave
Linux Systems Administrator
Leidos —Melbourne VIC
- Full-time
- Leadership
- Annual leave
Senior Manager - Salesforce Industry Solutions
NCS Australia —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Salesforce
- Parental leave
Quick Apply
ServiceNow ITOM Consultant
Accenture —Melbourne VIC
- Full-time
- Serving
- Azure
- AWS
- Parental leave
ServiceNow Developer
Accenture —Melbourne VIC
- Full-time
- CAD
- APIs
- Communication skills
- Parental leave
Mainframe System Programmer
DXC Technology —Melbourne VIC
- Full-time
- Maintenance
- Bachelor's degree
- In-person
13d
Director/Executive Director, Funds - Financial Institutions Group
ANZ Banking Group —Melbourne VIC
- Full-time
1h
Transport Systems & Data Administrator
Bunnings —Hawthorn East VIC
- Full-time
- Administrative experience
- Café
- Parental leave
6h
Pharmacist
The Royal Children's Hospital —Parkville VIC
- $68,244.80 - $106,906.80 a year
- Full-time
- Hybrid work
- Paediatrics
- Internship
- Hospital experience
- Employee assistance program
9h
Events Administrator
Eventiv Australia Pty Ltd —Brunswick VIC
- $65,400 - $75,300 a year
- Overtime
- Hybrid work
- Management
- Microsoft Office
- Education
- Travel reimbursement
- Work from home
Quick Apply
10h

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Legal Administrator

FB Rice -
Melbourne VIC

Apply Now

Job Details

Contract
8 hours ago

Benefits

Group activities
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
DocuSign
English
Microsoft Office
iManage
Data entry
Document management systems
Communication skills

Full Job Description

Posted: 25/08/2026

Closing Date: 30/09/2026

Job Type: Contract

Location: Melbourne

Job Category: Administration,Legal Services

Working at FB Rice

You will be joining a long-established and successful top tier intellectual property firm acknowledged for its client experience and expertise through several industry awards. FB Rice represents an extensive range of loyal local and international clients, with offices in Sydney, Melbourne, Perth, Brisbane and New Zealand.

Job Description

About the role

This position provides vital administrative and data management support across the Centre of Excellence (CoE) Department. The Administrator ensures accurate and timely entry, maintenance and management of information within internal systems and databases, supporting smooth operational workflows across multiple teams.

You will contribute to high‑quality client service by maintaining reliable records, assisting with documentation and onboarding processes, and liaising with internal and external stakeholders to ensure instructions and data remain up to date.

This 12-month contract opportunity is open to candidates based in Sydney, Melbourne or Brisbane. The role may be allocated to any team within the CoE Department depending on business needs.

Desired Skills and Experience

Responsibilities include:

Accurately enter, update and maintain information in internal databases and document management systems.
Ensure client details, records and instructions remain current, accurate and reliable across systems.
Assist with managing digital files, documents and workflow tasks to support daily operational needs.
Prepare and process routine documentation, correspondence and reports required by the team.
Support team processes such as onboarding, matter creation, data checks and general administrative tasks.
Coordinate tasks, track deadlines and help maintain smooth workflow operations.
Respond to internal and external enquiries professionally and in a timely manner.
Liaise with colleagues and stakeholders to ensure information and instructions are accurate and complete.
Contribute to producing reports, summaries or invoices as needed.
Support compliance‑related tasks such as data verification or conflict checking.
Follow internal policies, processes and quality standards to ensure consistency across COE operations.

Experience Required:

Proficiency and experience with the Microsoft Office Suite (Word, Outlook and Excel)
Accurate and timely data entry skills
Well organised and efficient, with attention to detail and a “can do” attitude
Excellent customer service skills
Strong communication skills (both verbal and written)
Excellent time management including the ability to prioritise conflicting tasks

It is desirable for candidate to have:

Professional Services experience
Experience using Inprotech, iManage and DocuSign

All necessary business, process and system training will be provided.

Culture and Benefits

Join our inclusive and people-focussed culture. At FB Rice, you’ll thrive in a continuous learning environment, fostering career growth.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

Hybrid working policy that encourages flexible working arrangements
Reward and recognition program that recognises individual and team performance
A Social Club which provides a wide range of activities throughout the year
Health and Wellbeing program including access to our Employee Assistance Program (EAP)

How to Apply

Please submit your cover letter and CV .

To be eligible for this position you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential and only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace and encourages any interested candidates with the above-mentioned technical background and professional skills to apply.

Apply Now

Refine Your Search

program administrator jobs in thomastown, vic

Legal Administrator

RSA Support Specialist

SD-WAN / SASE Architect & Consultant

SD-WAN / SASE Operations Engineer

IT Engineer - Cloud & Entra ID

Cyber Security Fraud & Identity Engineer

Cloud R Analyst

Senior Salesforce Developer — Service & Loyalty

Intensive Care Unit - First Year Consultant

Lead Pharmacist (Grade 4) - Advanced Therapies

Senior Tax Governance and Operations Manager Hybrid

Linux Systems Administrator

Senior Manager - Salesforce Industry Solutions

ServiceNow ITOM Consultant

ServiceNow Developer

Mainframe System Programmer

Director/Executive Director, Funds - Financial Institutions Group

Transport Systems & Data Administrator

Pharmacist

Events Administrator

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