THE ROLE
The legal support officer role will provide the opportunity for penultimate and final year Bachelor of Laws (LLB) and Juris Doctor students to work in the department's Legal Services Branch. The position will give valuable insight into the role of a leading Victoria Public Service (VPS) department and build capabilities suitable for a legal career in the VPS.
The role provides assistance across the business operations and litigation functions of the Central Office teams in the Legal Services Branch. The functions of the role provide a wide range of administrative and litigation support in the day to day operations of the branch.
The legal support officer will assist with duties including file and record management, preparation of legal research and paperwork and triaging correspondence through central inboxes. This role will also involve data entry, matter management support and report preparation. The legal support officer may also be requested to support the leadership team in relation to various priorities and projects for the department and its ministers.
To succeed in this role, the successful candidate will need to demonstrate they are motivated, demonstrate initiative, enthusiasm and good judgment. They must have excellent oral and written communication skills, with the ability to methodically review documents to detect and correct errors.
ACCOUNTABILITIES INCLUDE
- Provide administrative support associated with the accurate filing and record management of matters in LEX (Legal Services' internal legal matter management system), TRIM Content Management System and Microsoft Teams such as data entry, printing, photocopying and scanning.
- Coordinate and triage requests received by central inboxes by answering queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming requests and queries.
- Assist solicitors and paralegals in the management of advice and litigation, including:
a) Drafting and preparing precedent forms, documents, correspondence, and other material.
b) Preparing court books, briefs and Legal Services Orders.
c) Briefing and seeking quotes from counsel and panel firms in matters managed by the Legal Services Branch.
d) Supporting budget management and maintenance of matters.
e) Seeking instructions and cost approvals from clients.
Please open the position description to read more.
HOW TO APPLY
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.
