Introduction:
Who We Are...
Founded in 2002, ELMO Software has evolved from a pioneer in HR technology to the definitive leader in workforce innovation. We are the Complete AI Workforce Platform, providing a seamless, end-to-end ecosystem for over 2,000 mid-sized organisations and one million users across Australia and New Zealand.
We don't just manage workflows; we transform them. By integrating cutting-edge automation and ISO-certified security, ELMO empowers HR professionals to move beyond administration and lead at the executive table. Whether it's streamlining the employee lifecycle or delivering real-time data insights, our platform is built to scale, adapt, and reimagine what's possible for the modern workforce.
Life & Culture...
At ELMO you will be joining an epic team with the opportunity to make a big impact. We foster an authentic, collaborative, fun working environment and being an ELMOnian means you're part of an amazing team that will push you to grow, support you with challenges and allow you to shine.
Some of our benefits include:
Hybrid work set up
Paid Parental leave – 12 weeks primary, 6 weeks secondary
Leave for what matters – Birthday leave, YOU day each year, as well as connecting people leave (up to 2 weeks working from anywhere)
Inhouse Learning and Development initiatives
ELMO Social and Diversity clubs
Wellbeing initiatives (such as boot camp, yoga, etc.)
Mental Health/EAP programs
Flare Benefits (great discounts, novated leasing, salary sacrifice)
Our Values:
Reimagine What's Possible – We believe innovation is human at its core. By staying open, fearless, and adaptive, we continuously push boundaries - while keeping people at the heart of everything we do.
Obsess over Customers – Everything we do is designed to positively impact our customers.
Help Others Thrive – Be they colleagues, communities or customers, we champion ways to help others thrive.
Be Fearlessly Optimistic – We bring unwavering positivity to any challenge, as we know it will drive meaningful change.
Description:
Job Description
Reporting to the VP - CEO Office & Strategic Initiatives, the Coordinator, Office of the CEO & Strategic PMO supports the operating rhythm of the CEO Office and the governance cadence of Strategic Initiatives. The role acts as a shared coordination resource across both pillars, combining trusted executive support with disciplined governance administration.
Key Responsibilities:
CEO Office Coordination: Coordinate the CEO calendar and support the day-to-day operating rhythm. Schedule and manage logistics, agendas, papers, and follow-up actions for ELT meetings, strategy sessions, executive offsites, town halls, and leadership forums. Support the preparation of high-quality executive papers, briefing materials, and presentations.
Strategic PMO Administration: Provide administrative support across the Strategic PMO, maintaining templates, tooling, registers, and governance artefacts. Maintain governance calendars, reporting timetables, and support the collection of inputs for portfolio dashboards and review packs. Support the administration of RAID items, dependency tracking, and decision logs.
Cross-Pillar Efficiency: Act as the shared coordination point between the CEO Office and Strategic PMO to maximize operational efficiency, liaising with initiative sponsors and business stakeholders to monitor deadlines and follow-through.
Continuous Improvement & Compliance: Identify opportunities to improve administrative efficiency and reporting discipline. Ensure strict compliance with ELMO’s information security and privacy policies.
Skills and Experiences:
Skills & Experience
To be successful in this role, you will ideally bring:
Dual History: Around 5 years of experience successfully combining executive support and project/PMO administration within a fast-paced, high-growth, or SaaS/technology environment.
Governance & Admin Capability: Proven experience tracking and maintaining registers (risks, actions, RAID items), managing action logs, and building project templates or reporting packs.
C-Suite Confidence: Demonstrated ability to interact confidently and professionally with C-suite executives, senior leadership, and technical project teams.
Technical Tools: Advanced mastery of Microsoft 365 or Google Workspace. Experience or familiarity with PM software (Jira, MS Project, or Smartsheet) and data visualization/dashboards is highly preferred.
Communication & Attributes: Exceptional written communication skills with high attention to detail. You possess a high level of discretion, integrity, and the ability to work proactively and calmly in an evolving environment.
Qualifications: A Bachelor’s degree in Business Administration, Management, Commerce, or a related field is preferred. Additional certifications in Project Management (PRINCE2 or Agile PM) or Secretarial/Business Administration are highly regarded.
Apply now and be part of the team shaping the future of work at ELMO!
ELMO Software Pty Ltd is an equal opportunity employer, and we encourage applicants from diverse backgrounds to join our team. We are also committed to advancing reconciliation at ELMO through our Reflect Reconciliation Action Plan (RAP).
At ELMO, we are passionate about empowering HR with responsible, secure and safe AI, aiming to be among the first in Australia and New Zealand to achieve ISO 42001:2023 certification. Handling sensitive employee data necessitates strict adherence to our ISO 27001:2022 Certified security policies, making data privacy and security paramount in every role.
Please note: Our internal Talent Acquisition team has got this covered, we're not open to using an agency for this role.
