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Legal Secretaries at WK
We do things differently here. Our Legal Secretaries are valued members of the team, playing an integral role in practice management. You’ll have the opportunity to take ownership of key processes, manage your Partner’s practice, and delegate tasks to paralegals to ensure smooth workflow. With a flexible working model (2-3 days in the office, the rest from home), you’ll enjoy a balance of autonomy and collaboration while being actively involved in the team’s success.
About the role
Join our busy and collaborative General Liability team as a Legal Secretary, where no two days are the same. You'll play a key role in keeping matters moving by managing documents, supporting legal processes, and ensuring everything runs smoothly behind the scenes. If you're organised, proactive, and love keeping things in order, this could be your perfect fit.
In this role, you'll:
- Take charge of document management, filing, formatting, labelling, and preparing legal materials with precision
- Draft, finalise and file court documents, client letters, and audit responses
- Help drive smooth billing processes, prepare invoices, handle queries, and keep financial records up to date
- Run conflict checks, manage trust forms, and coordinate key deadlines and court timelines
- Support lawyers with day-to-day admin, from diary management and expense processing to setting up expert calls and managing client updates
- Keep client and matter details accurate and current using our legal systems
What you bring
- Intermediate to senior-level experience as a Legal Secretary or in a similar role. Experience in insurance or litigation is highly regarded.
- Highly responsive and proactive approach to work. You’ll often need to act quickly and anticipate needs without waiting for direction
- Strong organisational and time-management skills to keep a busy but manageable practice running smoothly
- Excellent attention to detail and ability to take initiative
- Familiarity with legal billing processes and systems
- Proficiency in MS Office suite and legal software applications such as iManage.
Why WK
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
- Industry Leaders & Innovation Pioneers: We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
- Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
- FLEX for all: We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working “irregular hours” or working from home – then so can we.
- Our Mentoring Program: We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
- Our culture: This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
- We Give Back to The Community: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
- Leaders Of The Pack: Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
- Supporting You: We are a people first business. We offer up to 26 weeks paid parental leave, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and more.
How to apply
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages, please contact us at
[email protected]
Important note to recruitment agencies
Wotton Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team. Please do not forward resumes or profiles directly to Wotton Kearney Partners, hiring managers, or other employees. Introductions are only established upon acceptance by our Talent Acquisition team. We reserve the right to retain any unsolicited CV's received outside of this process without incurring any associated fees. 