In-Demand Office reception/administration assistant Jobs

Workplace Manager - Sydney or Melbourne
Pinsent Masons —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
Executive Assistant - Epworth Medical Foundation
Epworth —Richmond VIC
- Full-time
- Administrative experience
- Analysis skills
- Organisational skills
Quick Apply
12d
Administrative Officer - Casual Pool, Division of Paediatric Medicine
SA Health —Adelaide SA
- $64,195 - $67,154 a year
- Microsoft Office
- Administrative experience
- Commuter assistance
- Employee assistance program
Assistant Night Manager - Part Time
Crowne Plaza Hotels & Resorts —Terrigal NSW
- Part-time
- Management
- English
- Administrative experience
11d
Relief Administrative Assistant - Coronis Group
Coronis —Lutwyche QLD
- Full-time
- Customer service
- Administrative experience
Junior Legal Assistant – Family Law
Johnstone and Reimer Lawyers —Lilydale VIC
- Full-time
- Management
- Sales
- Administrative experience
- Parental leave
- Employee assistance program
Junior Victims of Crime Lawyer – Eastern Suburbs
Johnstone and Reimer Lawyers —Lilydale VIC
- Full-time
- Management
- Sales
- Administrative experience
- Parental leave
- Employee assistance program
5d
Exercise Physiologist
Rehab Options Injury Management —Sutherland Shire NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
Receptionist | Administration Assistant
McLean Care —Australia
- $29.60 an hour
- Full-time
- Customer service
- Microsoft Office
- Front desk
13d

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Workplace Manager - Sydney or Melbourne

Pinsent Masons -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Management
Microsoft Office
Administrative experience
Bachelor's degree
Business Administration
Business

Full Job Description

We’re looking for a proactive, hands-on Workplace Manager to join our Sydney or Melbourne team on a full-time basis, working Monday to Friday, 9:00 am – 5:30 pm.

The role

As the Workplace Manager, reporting to the Head of Facilities – APAC, you will play a pivotal role in the daily operations of our Australian offices. You’ll be a visible and trusted presence in our Sydney office, ensuring our people, spaces, and systems are supported, efficient, and thriving. You’ll balance strategic oversight with a hands‑on approach, stepping in where needed to support the team and keep the workplace running smoothly.

Key responsibilities include:

Lead workplace and facilities projects, including office moves, refurbishments, and vendor management.
Ensure compliance with local building regulations.
Partner with central support teams across operations, risk, environment, travel, and health & safety.
Coach, support, and develop workplace team members, creating a connected, resilient, and well‑supported team culture across Australian offices.
Build strong, trusted relationships with staff, partners, and business leaders.
Manage a team of Office Coordinators and Client Services Assistants across three offices.
Act as a visible, hands‑on leader in the Sydney office, providing practical support to Office Coordinators and Reception when required, particularly during peak periods or resourcing gaps.
Continuously review and uplift workplace processes to improve consistency, efficiency, and experience for staff and stakeholders.

Skills & Experience

To be successful in this role, you will have:

5+ years’ experience in facilities or workplace management (or similar), including 2+ years in a supervisory role.
Strong project management capability and a proven track record of delivering change.
Procurement and commercial management experience.
A collaborative mindset with the confidence to challenge constructively and solve problems.
Experience in a top-tier corporate or professional services environment.
A bachelor’s degree in Facilities Management, Business Administration, or a related field (preferred but not essential).
High proficiency with Microsoft Office and workplace management systems (e.g. Condeco or similar).
Resilience, excellent judgement, and the ability to move quickly while remaining calm, structured, and measured under pressure.

Why join Pinsent Masons?

We have a global reach and a local feel. With 28 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive . Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.

Diversity and Inclusion

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

Applications

Ready to join a firm where your contributions truly count? We’d love to hear from you. Please apply via this advertisement.

For a confidential conversation, contact Kara Powell, Talent Acquisition Advisor, via [email protected]

This role is being exclusively recruited by the Pinsent Masons recruitment team and is not listed with any agency.

Apply Now

Refine Your Search

office reception/administration assistant jobs

Workplace Manager - Sydney or Melbourne

Executive Assistant - Epworth Medical Foundation

Administrative Officer - Casual Pool, Division of Paediatric Medicine

Assistant Night Manager - Part Time

Relief Administrative Assistant - Coronis Group

Junior Legal Assistant – Family Law

Junior Victims of Crime Lawyer – Eastern Suburbs

Exercise Physiologist

Receptionist | Administration Assistant

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