In-Demand Admin assistant Jobs in Springvale, Vic

Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply
15h

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Executive Assistant

Osprey Group -
Hawthorn VIC

Quick Apply

Job Details

Full-time
$40,000 - $80,000 a year
15 hours ago

Benefits

Profit sharing

Qualifications

Organisational skills
Construction experience
Manufacturing
Communication skills

Full Job Description

Join Osprey Supplies, a leader in premium aluminium windows, doors, and sunrooms. As our business continues to grow, we are seeking a highly organised, proactive Executive Assistant to the Director to provide high-level administrative, operational, and coordination support to the Director across multiple business functions.

This is a dynamic and trusted role suited to someone who enjoys responsibility, discretion, and working closely with leadership to keep the business running smoothly.

Key Responsibilities

Provide comprehensive personal and professional support to the Director
Manage schedules, meetings, travel arrangements, and priorities efficiently
Act as a key communication link between the Director, internal teams, and external stakeholders
Assist with preparation of reports, documents, presentations, and correspondence
Coordinate follow-ups on projects, tasks, and deadlines across departments
Support business operations, workflow improvements, and strategic initiatives
Maintain accurate records, files, and confidential information
Assist with CRM updates, basic project tracking, and administrative oversight
Handle ad-hoc tasks to ensure the Director can focus on high-level decision-making

About You

Proven experience as a Personal Assistant, Executive Assistant, or similar role
Exceptional organisational skills and attention to detail
Strong written and verbal communication skills
High level of professionalism, discretion, and reliability
Proactive, solutions-focused mindset with the ability to anticipate needs
Ability to manage multiple priorities and work independently
Comfortable working in a fast-paced, growing business environment
Experience in construction, architecture, manufacturing, or building materials is an advantage

What We Offer

Base salary + performance-based incentives
Close mentorship and exposure to senior leadership and business strategy
Career development opportunities within a growing organisation
Supportive, professional, and team-oriented environment
Profit-sharing opportunities for high performers

If you’re highly organised, trustworthy, and motivated to work closely with leadership in a business that values precision, innovation, and teamwork — we’d love to hear from you. Apply now.

Job Type: Full-time

Pay: $40,000.00 – $80,000.00 per year

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

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