In-Demand Level administrator Jobs in Queensland

Civil Administrator
AR Developments —Springfield Central QLD
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
15h
Sales Administrator
Teys Australia —Eight Mile Plains QLD
- Full-time
- Microsoft Excel
- Administrative experience
- Analysis skills
Quick Apply
Administrative Assistant – Psychology Practice
MindTree Psychology —Mermaid Beach QLD
- $32 - $34 an hour
- Part-time
- Doctoral degree
- Master's degree
- Administrative experience
Quick Apply
1d
Senior Project Contract Manager
ALSTOM —Milton QLD
- Contract
- Engineering
- Finance
- Communication skills
- Parental leave
11d
Senior Contracts Administrator
DCOH —Brisbane QLD
- Full-time
- Management
- Engineering
- Microsoft Office
Quick Apply
Senior Technical Customer Support Engineer - Australia
ClickHouse —Brisbane QLD
- On call
- Remote
- Azure
- AWS
- AI
- Health insurance
14d
IT Guru
Invest Blue —Brisbane QLD
- $90,000 - $120,000 a year
- Salesforce
Quick Apply
OCE - Open Cut Examiner
YanCoal —Queensland
- Management
- Microsoft Office
- Administrative experience
- Health insurance
- Parental leave
Senior Digital Support Engineer
Service Stream —Queensland
- Full-time
- Computer Science
- Administrative experience
- Bachelor's degree
2IC / Team Leader
Sonic HealthPlus —Oxley QLD
- Full-time
- Customer service
- Administrative experience
- Clinic
- Employee assistance program
- Gym membership
Head Rowing Coach
The Cathedral School of St Anne & St James —Mundingburra QLD
- Full-time
- CPR Certification
- First Aid Certification
- Leadership
Director of Cybersecurity
Emesent —Brisbane QLD
- Full-time
- AI
- Leadership
- Employee assistance program
Psychologist - Senior
Queensland Government —Toowoomba QLD
- Temporary
- Communication skills
- Health insurance
- Employee assistance program
12d
Manager Procurement (Category Strategy)
Queensland Government —Brisbane QLD
8d
Enrolled Nurse
Qscan Group —Queensland
- Full-time
- Clinic
- No degree
- Patient care
- Parental leave
- Employee assistance program
5d
Principal Engineer (Civil)
Queensland Government —Brisbane QLD
- Temporary
- Construction experience
- Civil Engineering
- Leadership
11d
Remote General Practitioner | Telehealth
Abby Health —Brisbane QLD
- $300 - $400 an hour
- Remote
Quick Apply
8d
Roofer
Oceanside Services —Burleigh Heads QLD
- Urgently hiring
- Customer service
- Plumbing
- Construction experience
- Opportunities for advancement
Experienced Plumber
Oceanside Services —Burleigh Heads QLD
- Urgently hiring
- Customer service
- Plumbing
- Opportunities for advancement
Head Rowing Coach
The Cathedral School —Mundingburra QLD
- Full-time
- CPR Certification
- First Aid Certification
- Leadership
Quick Apply

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Civil Administrator

AR Developments
Springfield Central QLD

Apply Now

Job Details

Full-time
15 hours ago

Qualifications

Certificate IV
Certificate III
Microsoft Office
Administrative experience
SharePoint
Business Administration
Construction experience
Business
Document management systems
Communication skills
Office experience

Full Job Description

Position Description

The Civil Administrator supports the successful delivery of civil construction projects through the provision of contract administration, document control, compliance management, procurement support, and project administration services. This is a full-time, onsite role working across multiple project sites and office locations, providing a site/office mix rather than being permanently based in one location.

Key Responsibilities & KPIs

Contract Administration

Prepare, issue, maintain and track subcontractor agreements, purchase orders, and consultant engagements. Maintain contract registers, variation registers, extension of time registers, and project correspondence. Assist with tender and quotation processes, including procurement of subcontractor and supplier pricing. Review subcontractor submissions for compliance with project requirements. Coordinate execution and filing of contracts and supporting documentation.

Monitor contract milestones and notify project teams of upcoming contractual obligations.

Assist with management of variations, claims, requests for information (RFIs), and contractual correspondence. Support project teams with preparation of scopes of work and procurement packages.

Project Administration

Maintain project documentation and ensure records remain current and accessible. Coordinate project meetings and distribute agendas, minutes, and action items. Assist with project reporting, dashboards, and progress updates. Monitor project programs and assist with tracking milestones and deliverables. Prepare project documentation including permits, approvals, handover information, and close-out records. Maintain delivery dockets, project registers, cost tracking records, and site records to ensure documentation is accurate, complete, and up to date. Match delivery dockets to supplier invoices and support invoice verification processes. Support project managers with administrative requirements throughout the project lifecycle.

Compliance & Safety Administration

Maintain compliance systems and project records to ensure regulatory and company requirements are met. Assist with subcontractor onboarding and collection of licenses, insurances, certifications and compliance documentation. Maintain safety documentation, SWMS records, site inductions, and compliance registers. Coordinate and track corrective actions arising from audits, inspections and safety reports. Assist with uploading and maintaining compliance documentation within Sign on Site, OSC, and other company systems. Support the implementation of company procedures and continuous improvement initiatives.

People & Safety

Maintain a safety-first approach in all activities. Support company safety initiatives and compliance requirements. Promote company values, procedures, and systems. Contribute positively to team culture and collaboration across departments.

Qualifications, Experience & Knowledge

A minimum of 3 years’ experience in a similar role
Certificate III or IV in Business Administration
Strong understanding of office administration processes and best practices
Strong working knowledge of the Microsoft 365 suite and SharePoint document management systems and version control principles
Strong written and verbal communication skills with attention to accuracy and detail
Experience supporting multiple teams within a busy working environment
Experience liaising with internal stakeholders, contractors, suppliers, and external parties
Experience in the building or construction sector is advantageous

Key Competencies

Helpful, reliable, and adaptable, with a positive and proactive approach
Demonstrates ownership and accountability, with the ability to follow through on tasks
Highly organised and resourceful, with strong problem-solving skills
Communicates effectively and builds strong working relationships with a broad range of stakeholders
Demonstrates effective decision-making skills, with the ability to prioritise workloads and meet deadlines
Capable of working independently while also contributing effectively as part of a team
Exhibits strong attention to detail and a high level of accuracy

Software/Program Experience

M365 / SharePoint
OSC
Sign on Site
Gearbox Pre-Start

Vision & Values

We are focused on continuing to build a sustainable business, within our supportive family culture, in the

AR Way

People - Together we can build something our AR family can be proud of
Quality - The standard you walk past is the standard you accept
Integrity - Do the right thing even when no one is watching
Security - Our solid foundation is based on sustainability and adaptability

If interested or know anybody who may be interested, reach out to Royce Fisher, Internal Recruiter on 0499 432 010 or send an email to [email protected]

Employer sponsorship is available for suitably qualified overseas applicants who meet Australian migration requirements.

Apply Now

Refine Your Search

level administrator jobs in queensland

Civil Administrator

Sales Administrator

Administrative Assistant – Psychology Practice

Senior Project Contract Manager

Senior Contracts Administrator

Senior Technical Customer Support Engineer - Australia

IT Guru

OCE - Open Cut Examiner

Senior Digital Support Engineer

2IC / Team Leader

Head Rowing Coach

Director of Cybersecurity

Psychologist - Senior

Manager Procurement (Category Strategy)

Enrolled Nurse

Principal Engineer (Civil)

Remote General Practitioner | Telehealth

Roofer

Experienced Plumber

Head Rowing Coach

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